Department Coordinator Job at Brandeis University (Waltham)

Department Coordinator

Brandeis University

Location:
United States , Waltham

Category:
Office Administration

Contract Type:
Not provided

Salary:

27.96 - 32.00 USD / Hour

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Job Description:

Department Coordinator, Office of Undergraduate Affairs. Shape the Undergraduate Experience at Brandeis. Brandeis University is seeking a highly organized, service-oriented professional to join the Office of Undergraduate Affairs as a Department Coordinator. This role sits at the operational center of undergraduate academic life—supporting university-wide programs, faculty initiatives, curriculum governance, and student success efforts. If you are detail-driven, collaborative, and energized by meaningful work in higher education, this position offers a unique opportunity to contribute directly to the academic mission of a nationally recognized research university.

Job Responsibility:

Coordinate Brandeis Core (BC) course designation processes, including collecting submissions, routing materials to committees, and communicating approvals to faculty
Support faculty-focused programs such as Post-Doctoral Faculty Fellowship Programs, including application tracking and preparation of funding approval letters
Manage communications related to program opportunities and deadlines
Serve as the front-facing point of contact for the VPUA Office (phone, email, and in-person inquiries)
Maintain office operations, supplies, and technology readiness
Coordinate materials for Interdepartmental and Program Reviews in collaboration with campus partners
Manage the annual Undergraduate Teaching Awards process and celebration events, including logistics, slide preparation, award documentation, and payment tracking
Support the Undergraduate Curriculum Committee (UCC) by: Scheduling meetings
Preparing agendas and background materials
Recording and distributing minutes
Coordinate presentations by faculty and administrators
Provide calendar management support to the Assistant Provost for Student Success and Retention
Track funding requests managed by the VPUA (e.g., Antisemitism funds, First Year Faculty-Student Program, First Year Experience, Ratner Funds)
Support Co-Curricular Funds processes as needed
Monitor expenditures, maintain accurate records, and communicate approvals
Work closely with the administrative support team across the VPUA and Office of the Provost
Provide backup coverage when team members are out
Support cross-functional initiatives and special projects as assigned

Requirements:

High School diploma or GED required
Associate’s or Bachelor’s degree preferred
1–3 years of administrative or coordination experience
Experience in higher education preferred
Proficiency in Microsoft Office (Word, Excel, PowerPoint)
Experience with collaboration tools such as Google Workspace, Zoom, Box, or similar platforms
Familiarity with calendar management systems
Budget tracking or financial monitoring experience is helpful
Strong organizational and time-management skills
Excellent written and verbal communication
Professional judgment and discretion
Detail orientation with ability to manage multiple deadlines
Ability to work effectively with individuals from varied backgrounds and communities

Nice to have:

Experience in higher education preferred
Budget tracking or financial monitoring experience is helpful

Additional Information:

Job Posted:
March 10, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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Job Link Share:

Department Coordinator

Brandeis University

Location:
United States , Waltham

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
March 10, 2026

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Department Coordinator

Brandeis University

Location:United States , Waltham

Category:Office Administration

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:March 10, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

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