Department Coordinator IV Job at University of Rochester (Rochester)

Department Coordinator IV

University of Rochester

Location:
United States of America , Rochester

Category:
Office Administration

Contract Type:
Not provided

Salary:

21.36 - 29.90 USD / Hour

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Job Description:

The Department Coordinator IV provides administrative support within a department, in addition to serving as the principal assistant to Senior Director(s), Director(s), Associate Director(s), or other leadership roles. Responsible for performing a variety of advanced, complex assignments including department accounts working with minimal direction under their own initiative and latitude for independent judgment. Provides work leadership to other support staff. This position deals with highly confidential information and must be able to work with limited supervision and exercise independent judgment.

Job Responsibility:

Provides administrative support within a department
Serves as the principal assistant to Senior Director(s), Director(s), Associate Director(s), or other leadership roles
Performs a variety of advanced, complex assignments including department accounts
Provides work leadership to other support staff
Assists the Academic Affairs Associate Director on planning, scheduling, and coordinating various committee tasks and responsibilities
Monitors and tracks progress from initiation to completion relating to projects such as student petitions, academic action, curriculum decisions, academic policies, course evaluations
Manages the course approval process, course evaluations and provide support to partner offices regarding data and technology
Collaborates with cross-functional teams as needed to gather project requirements and updates
Serves as core support to the Academic Affairs Associate Director on special projects related to curriculum and academic policy
Monitors incoming requests and prepares information for regularly occurring committee meetings including College Curriculum and Administrative Committees
Manages the workflow and communication of decisions
Collaborates with partner offices, academic departments, and senior leadership to maintain a strong connection and relationship across campus and disseminate need to know information effectively
Manages course evaluations in HelioCampus
Manages the course approval process for new and revised course requests
Serves as a liaison to the Office of the University Registrar and provides support and training to academic departments
Supports Office of Data and Institutional Research and IT in reviewing requests for data that are submitted by academic departments
Supports other data and system inquiries relating to academic affairs as needed

Requirements:

Bachelor's degree and 1 year of relevant experience required
Or equivalent combination of education and experience required
Experience in higher education, K-12, and/or project management required
Ability to collaborate and meet timelines required
Ability to present and communicate information clearly and effectively verbally, in writing and in graphic form required
Attention to detail required
Expertise using Excel and Microsoft Suite required

Additional Information:

Job Posted:
February 20, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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