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Department Coordinator IV

urmc.rochester.edu Logo

University of Rochester

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Location:
United States of America , Rochester

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

21.36 - 29.90 USD / Hour
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Job Description:

Provides administrative support to Campus Dining & Auxiliary Operations, in addition to serving as the principal assistant to leadership. Performs a variety of advanced and complex assignments. Processes highly confidential administrative information with limited supervision. Completes workflow procedures to ensure maximum efficiency of administrative operations.

Job Responsibility:

  • Provides administrative support to Campus Dining & Auxiliary Operations, including preparing and reviewing reports and documents, attending meetings and taking minutes, overseeing office management systems, and screening and directing calls
  • Manages the time and calendar of senior leadership and administrators, including travel and project timelines
  • Serves as the Campus Dining Office Receptionist
  • Develops and establishes procedures and schedules to meet the operational needs of Campus Dining & Auxiliary Operations
  • Maintains required records and reports of activities
  • Works with team members to collect information to manage various departmental projects
  • Prepares various statistical reports and presentations
  • Attends River Campus Administrator Group (RCAG) meetings and disseminates information
  • Maintains a highly developed organizational system for administrative records
  • Monitors office expenditures, maintains inventory of office equipment
  • coordinates with Lead Process Improvement Specialist for technology needs
  • Serves as a liaison between Campus Dining leadership and staff
  • Maintains relationships and collaborates with various divisions of Campus Dining, Strong Staffing, Human Resources, and other University stakeholders as directed
  • Assists with administrative activities relating to the recruitment and onboarding of new Campus Dining & Auxiliary Operations team members
  • Coordinates hiring fairs in collaboration with leadership, the HR Business Partner, other University departments, and external vendors as needed
  • Serves as Department Coordinator for Workday business processes relating to Campus Dining & Auxiliary Operations staff
  • Performs back-up duties in the absence of the Payroll Coordinator

Requirements:

  • Associate's degree Required
  • 3 years of progressively responsible experience in administrative support. Required
  • Or equivalent combination of education and experience. Required
  • Exceptional organization, communication, time management, and problem-solving skills. Required
  • Proficient in using office software and tools and computer applications, including MS Word, Outlook, and Excel. Required
  • Capacity to manage a large volume of work and track multiple projects through to completion. Required
  • Excellent interpersonal skills and able to work with a diverse audience. Required
  • Attention to detail and accuracy is essential. Required
  • Ability to execute independent judgment, establish appropriate priorities, monitor deadlines, organize correspondence, materials, and action items. Required

Nice to have:

  • Ability to work nights or weekends as needed. Preferred
  • Serv-Safe certification. Preferred within 12 months of hire
  • AllerTrain certification. Preferred within 12 months of hire

Additional Information:

Job Posted:
February 20, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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