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Department Coordinator IV

United States, Rochester Employment contract 21.36 - 29.90 USD / Hour · Job Posted June 01, 2026
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Job Description

The Department Coordinator IV provides high-level administrative and program support within the Department of Environmental Medicine and Public Health. This role ensures the smooth operation of graduate and education programs, including PhD, Master's, and Preventive Medicine Residency training, by coordinating admissions, student records, program activities, and accredidation reporting. This role also manages a range of departmental operations, such as scheduling and financial reimbursements. With minimum direction and considerable latitude for independent judgment, performs routine and non-routine duties in the Department of Environmental Medicine and Public Health (EMPH). Provides administrative support within the department, specifically to the Education Team. Expected to perform duties with independent problem solving skills by seeking out and referring to department and University policies and other resources. Processes highly confidential administrative information and works with limited supervision and exercise independent judgment.

Job Responsibility

  • Provides administrative support to the educational program team in managing admissions and graduate educational program activities for the department's PhD and Master's programs
  • Provides multi-faceted administrative project management for the department
  • Proactively and effectively manage the time and calendar for the Vice Chair of Education
  • Handles documentation for new, returning, departing, and graduated trainees in the Preventive Medicine Residency program
  • Works with the department web architect to maintain the department website
  • Requests and tracks Public Access forms from all department faculty
  • Other duties as assigned

Requirements

  • Associate's degree required
  • Bachelor's degree preferred
  • 3 years of progressively responsible experience in administrative support or equivalent combination of education and experience required
  • Proficient in Microsoft Office with advanced skills in Excel required
  • Excellent organizational and office management skills required
  • meticulous attention to detail is essential required
  • Demonstrated ability to maintain confidentiality required
  • Excellent communication and interpersonal skills are necessary required
  • Possess advanced computer skills to use a variety of electronic or online systems for communication and administrative purposes required
  • Ability to manage multiple activities under pressure and demonstrated ability to meet deadlines in a timely manner required
  • Ability to interact with all levels of faculty and staff from other departments throughout the University as well as outside agencies required
  • Must be able to demonstrate initiative and resourcefulness in managing priorities and take responsibility for accomplishing his/her own work while maintaining confidentiality of information required
  • High degree of professionalism, excellent time management, and problem solving abilities. Leadership, accountability, discretion, integrity, strong organization skills, initiative, team player. Ability to work independently in an interdisciplinary team environment. Exceptional customer service skills
  • required
  • Experience working with accredited programs and accreditation organizations preferred
  • Possesses an understanding of accreditation principles and academic pedagogy preferred
  • Undergraduate degree in a public health-related discipline preferred
  • Experience in academic advising or student support services preferred

Nice to have

  • Experience working with accredited programs and accreditation organizations
  • Possesses an understanding of accreditation principles and academic pedagogy
  • Undergraduate degree in a public health-related discipline
  • Experience in academic advising or student support services
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Salary:
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University of Rochester
Expiration Date
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