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Department Coordinator IV, OME Student Services

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University of Rochester

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Location:
United States of America , Rochester

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Contract Type:
Not provided

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Salary:

21.36 - 29.90 USD / Hour

Job Description:

This role offers the opportunity to work within an innovative culture that is focused on medical student education and continuous learning. With minimal direction and general guidance from the from the Director, Offices for Medical Student Education (OME), works independently within the University strategic framework to coordinate SMD MD student events, and perform confidential, complex administrative tasks. This position requires a high degree of self-motivation, independent judgment, time management and exceptional communication skills.

Job Responsibility:

  • Budget management and coordination of existing medical school events
  • Administers state licensing and verification paperwork for the School of Medicine and Dentistry MD program
  • Manages medical school degree verifications, letters, and transcripts
  • Manages updates to medical school records, digitizing of graduate files and the SMD MD electronic database
  • Responds to communications and inquiries on behalf of the SMD MD Registrar
  • Serves as central contact person for the Offices for Medical Student Education
  • Coordinates and assist with onboarding of medical students
  • Administers in-person registration for Medical Student Orientation and a two-week course
  • Managing all aspects of medical school locker assignments
  • Reviews/Approves medical student room reservation requests
  • Responsible for student security and access to OME managed rooms and SMD educational space
  • Manages day-to-day issues with Facilities and UIT and environmental services
  • Assigns and governs the medical student USPS mailboxes
  • Manages medical student pager assignments, distribution and SPOK database
  • Manages student expense reimbursement requests
  • Examines and improves administrative procedures, updating SOPs
  • Establishes and maintains a positive rapport with, students, faculty, staff, school administration, and other stakeholders
  • Manages purchasing of supplies for the Student Services Office
  • Manage mail distribution on behalf of the Offices for Medical Student Education
  • Coordinates schedule of events and updating the OME shared calendar of events
  • Oversees the needs and maintenance of the medical student OnCall rooms
  • Develops, reviews and disseminates content and digital information on various platforms designed to communicate important messaging to students

Requirements:

  • Associate’s degree
  • At least 3 years of administrative/office and/or event planning experience, including 1 year in a position which demonstrated the ability to work with minimum supervision
  • Superior organizational skills, with the ability to handle many projects/assignments at the same time
  • Excellent oral and written communication skills
  • The ability to work in a student-centered environment and to express sensitivity towards issues of equity, diversity and inclusion
  • Strong attention to detail and ability to prioritize
  • Proficient computer skills including expertise with Microsoft Office, Zoom/virtual conference platforms, interpersonal skills, and customer service skills
  • Practical knowledge and utilization of computer software tools particularly, Box, and Zoom
  • Knowledge of and attention to the federal privacy guidelines set forth in FERPA

Additional Information:

Job Posted:
February 21, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Job Link Share:

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