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University of Rochester Logo University of Rochester · Office Administration

Department Coordinator, Doctor of Physical Therapy Program

United States of America, Rochester 21.36 - 29.90 USD / Hour · Job Posted February 20, 2026
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Job Description

The Department Coordinator provides comprehensive administrative, operational, and academic support to the Doctor of Physical Therapy (DPT) Program within the School of Nursing. This position plays a vital role in supporting program development, accreditation readiness, faculty coordination, student operations, and day-to-day management of the DPT program office. Working collaboratively with the Program Director, faculty, and Education administrative team, the Coordinator ensures efficient program operations and compliance with School, University, and accreditation policies and procedures.

Job Responsibility

  • Serve as the primary administrative contact for the DPT program, supporting the Program Director, faculty, and students
  • Manage day-to-day office operations, including scheduling meetings, maintaining calendars, processing reimbursements, ordering supplies, managing travel arrangements and reimbursement, and handling correspondence
  • Coordinate logistics for program-related events such as orientation, advising sessions, and capstone presentations
  • Maintain confidential student and faculty records in compliance with FERPA and institutional policies
  • Assist with purchasing and financial tracking in collaboration with the Education Finance team
  • Maintain DPT portions of student and faculty handbooks
  • Support the Program Director and faculty in collecting, organizing, and maintaining documentation for accreditation (CAPTE) and internal review processes
  • Track key program data related to enrollment, outcomes, and assessment
  • assist in preparing annual and accreditation reports
  • Ensure all program processes, forms, and records meet compliance and institutional standards
  • Provide administrative support to faculty for course management, syllabi submissions, evaluations, and grade entry
  • Coordinate textbook orders, course materials, and classroom technology needs
  • Manage communication with adjunct and clinical faculty
  • assist with onboarding, credentialing, and payment processing
  • Support meeting preparation, minutes, and follow-up actions for DPT faculty and committee meetings
  • Serve as a point of contact for current and prospective students, responding to inquiries about program requirements, deadlines, and resources
  • Coordinate with Student Services and the Registrar’s Office to support course registration, scheduling, and progression tracking
  • Assist in developing and refining operational workflows, communication templates, and process documentation to improve efficiency
  • Participate in School of Nursing administrative meetings and cross-program collaboration efforts to support the Education Missions
  • Work with academic program assistants and other SON offices, as needed, for special projects, as assigned
  • Provide support for Graduation, Pinning Ceremonies and other events
  • Provide cross coverage as needed

Requirements

  • Associates required
  • At least 3 years of secretarial or administrative experience, including 1 year in a position which demonstrated the ability to work with minimum supervision and to direct an office operation
  • or a combination of formal training and experience equivalent to the above required
  • Excellent organizational and time management skills with the ability to handle multiple priorities and meet deadlines required
  • Strong written and verbal communication skills required
  • Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and comfort learning new systems (e.g., Blackboard, Workday, OnBase) required
  • Demonstrated professionalism, discretion, and attention to detail in managing confidential information required

Nice to have

  • Experience supporting an academic program, department, or accreditation process preferred
  • Knowledge of higher education or health professions academic operations (e.g., CAPTE, DNP, or similar accreditation) preferred
  • Familiarity with data tracking, surveys, and report preparation preferred
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