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Aramark Logo Aramark · Office Administration

Department Coordinator- Safety & Risk Team

United States, Philadelphia · Job Posted January 22, 2026
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Job Description

As Department Coordinator for the Safety & Risk team, you will perform various department duties relating to meeting planning, coordination, and organization. Additionally, you will assist with administrative tasks including calendar organization for VP, Global Risk Solutions, and his Direct Reports; Payroll, Concur for travel arrangements and expense reports, along with general administrative duties for the team. This role also plays a critical part in processing invoices and TJV’s to help ensure the accuracy and timeliness of financial commitments for the department. This position will also support team initiatives and projects, such as World Safety & Health Day campaigns and SAFE Leadership Conferences.

Job Responsibility

  • Meeting planning, coordination, and organization for the Safety and Risk Solutions team, supporting all lines of business, including international
  • Key lead in scheduling monthly meetings and presentations – such as monthly Safety & Risk team meetings and monthly Safety Leader calls
  • Assist in month-end close activities to ensure timely and accurate financial reporting
  • Respond promptly to finance inquiries and discrepancies and resolve issues efficiently
  • Support coordination of business travel and processing of expense reports, including international
  • Proficient knowledge in Microsoft Office software as well as with Kronos and Concur
  • Key support person to meet and greet customers, clients, and non-HQ employees
  • direct inquiries for the team when necessary

Requirements

  • Prior administrative experience required
  • Prior experience in supporting financial processes related to departmental activity preferred
  • Adaptable and able to work in a fast-paced, dynamic, and ever-changing environment
  • The ideal candidate will have a solid understanding of Microsoft applications, including but not limited to: Outlook, Word, PowerPoint, and Excel
  • Demonstrates interpersonal and communication skills – listening, verbal, and writing skills
  • Demonstrates strong interpersonal skills, accuracy, and attention to detail
  • Requires frequent performance of repetitive motions with hands and/or arms
  • Ability to work independently, take initiative, and meet deadlines is crucial
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