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As Department Coordinator for the Safety & Risk team, you will perform various department duties relating to meeting planning, coordination, and organization. Additionally, you will assist with administrative tasks including calendar organization for VP, Global Risk Solutions, and his Direct Reports; Payroll, Concur for travel arrangements and expense reports, along with general administrative duties for the team. This role also plays a critical part in processing invoices and TJV’s to help ensure the accuracy and timeliness of financial commitments for the department. This position will also support team initiatives and projects, such as World Safety & Health Day campaigns and SAFE Leadership Conferences.
Job Responsibility:
Meeting planning, coordination, and organization for the Safety and Risk Solutions team, supporting all lines of business, including international
Key lead in scheduling monthly meetings and presentations – such as monthly Safety & Risk team meetings and monthly Safety Leader calls
Assist in month-end close activities to ensure timely and accurate financial reporting
Respond promptly to finance inquiries and discrepancies and resolve issues efficiently
Support coordination of business travel and processing of expense reports, including international
Proficient knowledge in Microsoft Office software as well as with Kronos and Concur
Key support person to meet and greet customers, clients, and non-HQ employees
direct inquiries for the team when necessary
Requirements:
Prior administrative experience required
Prior experience in supporting financial processes related to departmental activity preferred
Adaptable and able to work in a fast-paced, dynamic, and ever-changing environment
The ideal candidate will have a solid understanding of Microsoft applications, including but not limited to: Outlook, Word, PowerPoint, and Excel
Demonstrates interpersonal and communication skills – listening, verbal, and writing skills
Demonstrates strong interpersonal skills, accuracy, and attention to detail
Requires frequent performance of repetitive motions with hands and/or arms
Ability to work independently, take initiative, and meet deadlines is crucial