Department Assistant Job at Beacon Hill (Philadelphia)

Department Assistant

Under the direction of the SBHC Manager, the Department Assistant performs a var...

Location

United States , Deville

Salary:

Not provided

CHRISTUS Health

Expiration Date

Until further notice

Requirements

Proficient in computer programs and office machines
Proficient with ICD-10, Current Procedural Terminology (CPT) coding for billing
Knowledgeable of Electronic Medical Records
Excellent written and verbal communication skills
Secretarial/Office Manager experience preferred with medical component but not required
Current BLS card

Job Responsibility

Performs general secretarial duties to include: Processing mail, ordering and maintaining supplies, typing, filing, photocopying, faxing, coordinating meetings, and transcribing minutes
Serves as receptionist to the department
Provides exceptional professional and courteous service to all internal and external customers
Assist in maintaining the daily operation of the Department
Assist in data analysis and report trends to management as needed
Works with little supervision with ability to use critical thinking skills and utilize own judgment in making decisions
Other duties as assigned

Fulltime

Department Assistant

Performs daily functions relating to clinic appointments, scheduling, typing, da...

Location

United States , Mamou

Salary:

Not provided

CHRISTUS Health

Expiration Date

Until further notice

Requirements

High School Diploma or equivalent
One (1) year of health care or physician office (preferred)
Typing skills, computer knowledgeable, basic knowledge of bookkeeping and billing procedures
Tact and patience with patients and all office staff is required

Job Responsibility

Performs general secretarial duties to include: Processing mail, ordering and maintaining supplies, typing, filing, photocopying, faxing, coordinating meetings, and transcribing minutes
Serves as receptionist to the department
Provides exceptional professional and courteous service to all internal and external customers
Assist in maintaining the daily operation of the Department
Assist in data analysis and report trends to management as needed
Works with little supervision with ability to use critical thinking skills and utilize own judgment in making decisions
Other duties as assigned

Fulltime

Department Assistant

Our client, a reputable non-profit in Philadelphia, is seeking their next Depart...

Location

United States , Philadelphia

Salary:

65000.00 USD / Year ▼

Beacon Hill

Expiration Date

Until further notice

Requirements

Minimum 2+ years of experience in an administrative or office support role
High School Diploma required
Associate or Bachelor's degree preferred
Strong organizational skills with the ability to manage multiple priorities and deadlines
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and CRM systems (Salesforce preferred)
Excellent written and verbal communication skills
ability to interact professionally with diverse stakeholders
Ability to maintain confidentiality and exercise sound judgment
Flexible and adaptable in a fast-paced environment

Job Responsibility

Manage calendars, schedule meetings, and coordinate logistics for internal and external stakeholders
Maintain departmental contact lists and update data in CRM systems (Salesforce preferred)
Provide administrative support for events, projects, and company-wide initiatives
Oversee monthly reporting processes and ensure timely submission of required documentation
Process incoming check deposits and facilitate invoice voucher routing for approvals
Assist with contract intake forms and serve as backup for contract administration
Provide operational support to IT and other departments as needed

Fulltime

Department Assistant

The Department Assistant provides administrative support to the Employment Servi...

Location

Canada , Vancouver

Salary:

24.43 CAD / Hour

Developmental Disabilities Association

Expiration Date

Until further notice

Requirements

Post-secondary diploma
Recent office experience working with MS Office Suite and variety of computer software and able to type accurately at a minimum of 60 w.p.m
2 years of administrative experience
Excellent verbal and written skills in the English
Ability to respond/communicate with public and staff in a positive, professional and courteous mature manner
Ability to work independently and maintain strict confidence
Experience with non-profit sector and mid-sized organization in a unionized environment
Criminal Record Clearance
Medical Clearance
Class 5 Driver’s License

Job Responsibility

Provides administrative support to the Employment Services department – Jobs West and Starworks

What we offer

A fully employer-paid, comprehensive health and welfare benefits plan
Employee and Family Assistance Plan
Municipal Pension Plan
Educational and training opportunities
On-the-job Training
Professional development
Community involvement
An inclusive work environment

Fulltime

New

Finance Department Assistant

The town of Tyngsborough seeks qualified applicants for the full-time, 35-hour p...

Location

United States , Tyngsborough

Salary:

24.32 - 25.95 USD / Hour

Massachusetts Municipal Association

Expiration Date

Until further notice

Requirements

Strong customer service skills
Ability to handle detailed administrative and accounting tasks independently

Job Responsibility

Processing payments
Calculating interest and penalties
Reconciling receipts
Responding to public inquiries
Maintaining records
Providing backup support for payroll
Assisting with Accounts Payable processing

Fulltime

Department Assistant, Primary School Based, Washington Marian

Provides secretarial support to the School Based Health Center team. Responsible...

Location

United States , Lake Charles

Salary:

Not provided

CHRISTUS Health

Expiration Date

Until further notice

Requirements

High School Diploma or equivalent required
One year of office or clerical experience
Knowledge of computers and general office equipment
Good organizational skills
Must be able to communicate well, have excellent interpersonal skills, work with many interruptions.

Job Responsibility

Perform clerical duties
Maintains professional and cooperative relationship
Answers the telephone and greets all students and visitors courteously and provides needed information or assistance
Maintains a filing system necessary for proper organization of office, including patient charts, ledgers, and office operations to prevent disruption of office activities and delay in patient care delivery
Anticipates and responds to the needs of patients, visitors, physicians, employees, volunteers and the community
Prepares various logs, audits, weekly and monthly reports, assembles data and complies or tabulates data into final format to be submitted to the appropriate parties
Maintains an appropriate supply of office supplies and demonstrates efficient and careful use of materials
Prepares/maintains health center’s statistics
Displays open mindedness and objectivity in relations with patients, visitors, physicians, employees, volunteers and community
Treats all persons justly acting without self centeredness, prejudice, and favoritism

Fulltime

Department Assistant Senior - Radiology Admin

An associate who provides administrative/secretarial support for their assigned ...

Location

United States , Texarkana

Salary:

Not provided

CHRISTUS Health

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Associate’s preferred
Secretarial and computer experience including Microsoft Office (Word, Excel, Power Point) experience required
One or more years clerical experience, preferably in hospitals, or an equivalent combination of training.

Job Responsibility

Demonstrates effective computer skills and effective use of programs including Infor, EPIC, Microsoft Word, Excel, and PowerPoint, and the CHRISTUS intranet
Performs assigned department maintenance duties
Keeps work area clean and organized
Maintains departmental ordering of forms and supplies as needed
Maintains associate attendance records and reports identified problems/issues to department director
Completes change of status and termination forms and other correspondences of a highly confidential nature as requested
Assures Infor Timekeeping is maintained daily to reflect changes in schedules by the designated time
Completes payroll assignments in a timely manner
Follows through on any additional payroll requests for signature and forwarding to payroll for processing
Monitors email messages and posts important communications for other associates who do not have access to email

Fulltime

Department Assistant I – Select Board/Town Manager’s Office

The town of Sudbury is currently accepting applications for the position of Depa...

Location

United States , Sudbury

Salary:

23.98 - 31.53 USD / Hour

Massachusetts Municipal Association

Expiration Date

Until further notice

Requirements

High School diploma and two years of experience in administrative support or related field
any equivalent combination of education and experience will be considered
Proficiency with MS Office, particularly Word and Excel

Job Responsibility

Answering phone calls
greeting and assisting visitors
receiving and sorting mail
scheduling meetings and appointments
preparing a variety of documents and correspondence
processing invoices and departmental payroll
assisting with large projects such as Town Meeting and special events

What we offer

Pre-determined step system for annual pay increases
excellent benefits

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Department Assistant

Job Description

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