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Department Assistant, Jewelry

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Sotheby's

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Location:
United States , New York

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

50000.00 - 60000.00 USD / Year
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Job Description:

To provide effective assistance and ensure the smooth running of the department, supporting its business-getting and sale strategies, while delivering a high quality client service.

Job Responsibility:

  • Act as the first point of contact for the department, communicating effectively with clients and colleagues from around the world
  • Provide departmental support, including dealing with correspondence, assisting with travel booking and expenses, coordinating messages and tasks, facilitating communication between departments, answering enquiries, assisting with estimate requests, assisting with organisation of exhibitions and projects
  • Coordinate departmental marketing projects, with a focus on social media outreach
  • Enter and edit departmental valuations
  • Assist with departmental proposals
  • Manage loan requests from museums and institutions
  • Update departmental web pages
  • Manage and update client files and departmental spreadsheets
  • Work with experts to maintain client review lists
  • Form and maintain client groups for catalogue distribution
  • Create and update department data spreadsheets
  • Assist with pre- and post-sale reporting
  • Assist with organizing and sending out condition reports
  • Assist with disseminating sale room labels and notices
  • Process telephone bid requests
  • Assist clients with post-sale payment enquiries
  • Liaise with clients for collection of inventory
  • Assist in organisation of receptions
  • General housekeeping of the departmental office, including liaising with IT, maintaining supplies, implementing processes, maintaining office appearance
  • Maintain and organize client viewing rooms
  • Maintain departmental archives, library and research materials
  • Work on the location and movement of property
  • Provide ad hoc cataloguing and research support
  • Operating in accordance with the company’s rules on compliance and corporate governance

Requirements:

  • Proven interest in luxury and culture
  • Computer literate (excellent knowledge of Word and Excel, Outlook and the Internet is essential)
  • Possess excellent communication skills, both written and spoken
  • The ability to work effectively individually and in a team
  • Ability to work well under pressure, and a flexible approach to a wide range of tasks
  • Be well organised, with a good eye for detail and the ability to prioritise tasks
  • Be committed to helping run the department on a day-to-day basis
  • Be a self-starter and a forward thinker
  • Commitment to an exemplary level of client service
  • Proven ability of meeting deadlines
  • Some understanding of Sotheby’s and its culture and services, and of the auction process in general
What we offer:
  • Discretionary bonus
  • Competitive benefits package

Additional Information:

Job Posted:
February 18, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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