Deductions Specialist Job at Robert Half (Waukesha)

AR Deductions Specialist

Location

United States , El Segundo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

BS or BA in Finance, Accounting, or related field
4+ years of accounts receivable experience, preferably with chargebacks
OR equivalent combination of education (HS or some college) and 8+ years of relevant A/R experience
2+ years in food or consumer packaged goods industry preferred
Experience with ERP systems and TPM software
Advanced Excel skills (V-Lookups, Tables, Formulas)
Strong oral and written communication skills
Highly organized, detail-oriented, and accurate
Ability to handle high-volume processing efficiently
Strong analytical, research, and problem-solving skills

Job Responsibility

Handle daily cash applications
Identify and resolve billing discrepancies, including off-invoice and short payments
Create and manage credit memo deductions in NetSuite, including: Obtaining backup/supporting documentation from customer portals and other sources, Organizing and tracking documents with a consistent naming convention, Analyzing and retrieving customer deduction documents from vendor portals, Logging detailed customer deductions in Excel or ERP/TPM systems, Trade spend/deduction coding
Research and resolve short ship deductions (returns, shortages, overages, etc.)
Ensure adherence to internal audit controls for SOX compliance
Collaborate with internal departments to resolve billing issues
Support accurate financial reporting in partnership with the finance team
Supervisory Duties (as needed – e.g., when A/R Manager is on PTO): Retrieve daily bank reports and customer remittances, Update Aging Report

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Payroll Specialist

We are looking for a Payroll Specialist to join a real estate firm in New York, ...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience handling end-to-end payroll processing
Proven ability to manage payroll for an employee population of more than 500 workers
Experience processing payroll for employees in multiple states
Background supporting both union and non-union payroll environments
Working knowledge of payroll reporting and payroll-related journal entries
Proficiency with payroll platforms such as Paychex, with Paychex Flex experience strongly preferred
Strong Microsoft Excel skills for payroll analysis, validation, and reporting

Job Responsibility

Process weekly and bi-weekly payroll cycles with a strong focus on accuracy, timeliness, and compliance
Administer payroll for both union and non-union employees while applying the appropriate pay rules, deductions, and contractual requirements
Manage multi-state payroll activities and help ensure adherence to applicable tax and wage regulations across jurisdictions
Prepare recurring and ad hoc payroll reports to support internal review, audits, and business reporting needs
Record payroll-related journal entries and assist with reconciliation activities tied to payroll accounting
Review payroll data for inconsistencies, resolve discrepancies, and coordinate with internal stakeholders to address issues efficiently
Maintain organized payroll records and support documentation in alignment with company policies and regulatory standards
Use payroll systems and spreadsheet tools effectively, including Paychex Flex and Microsoft Excel, to streamline daily payroll operations

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

Payroll Specialist

Robert Half is working with a client in need of a payroll accountant. The ideal ...

Location

United States , Charlotte

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience as a Payroll Specialist, Payroll Accountant, or similar role
Strong knowledge of payroll systems (e.g., ADP, Workday, Paychex) and related software
Familiarity with federal, state, and local payroll tax regulations
Advanced Excel skills (e.g., VLOOKUP, pivot tables)
Excellent attention to detail and ability to handle confidential information
Strong problem-solving, analytical, and organizational skills
Experience with ERP systems is preferred (e.g., SAP, Oracle, NetSuite)
Payroll certification (e.g., CPP, FPC) is a plus
Exceptional communication and interpersonal skills

Job Responsibility

Process and manage full-cycle payroll operations, ensuring accuracy and compliance with federal, state, and local regulations
Maintain payroll records and prepare necessary reports such as taxes, deductions, and benefits reconciliations
Handle payroll tax filings, including quarterly and annual reporting forms like W-2s and 1099s
Investigate and resolve payroll discrepancies in a timely manner
Ensure compliance with company policies, labor laws, and tax regulations
Collaborate with HR and accounting teams in maintaining payroll-related policies and procedures
Perform regular audits of payroll data to ensure accuracy and compliance
Reconcile payroll accounts and assist with month-end and year-end closing processes
Stay updated on payroll laws, trends, and system updates to enhance payroll accuracy and efficiency
Respond to employee inquiries related to payroll, compensation, and deductions

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Payroll Specialist

We are looking for a Payroll Specialist to support payroll operations for a manu...

Location

United States , Chino

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience managing full-cycle payroll in a high-volume environment
Background processing multi-state payroll with strong knowledge of payroll practices and compliance requirements
Hands-on proficiency with ADP Workforce Now
Experience using Kronos, Kronos Workforce, or Kronos Timekeeping System for payroll and timekeeping activities
Familiarity with UKG Pro, UKG Ready, or related UKG platforms
Strong auditing skills with the ability to detect payroll discrepancies and correct errors efficiently
Ability to support finance reporting needs associated with payroll, including headcount, payroll expense, and tax-related data

Job Responsibility

Review and verify payroll data after entry to ensure accuracy, completeness, and compliance with company standards
Audit timekeeping and payroll records for non-exempt hourly employees, identifying discrepancies and resolving issues promptly
Process full-cycle payroll activities across multiple states for a large employee population with careful attention to deadlines
Provide backup coverage for other payroll team members to maintain continuity in daily and scheduled payroll operations
Partner with the finance team during month-end close by preparing payroll-related reporting, including headcount, labor cost impact, and tax details
Analyze payroll transactions and related deductions to help ensure accurate financial reporting and expense tracking
Use payroll and timekeeping platforms such as Kronos, UKG, and ADP Workforce Now to manage employee time and payroll information
Support payroll validation and reporting needs by maintaining organized records and responding to internal inquiries in a timely manner

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Solutions Coordinator

Working as Full-time Solutions Coordinator, you will be responsible for supporti...

Location

United States , Winona

Salary:

40000.00 - 45000.00 USD / Year

Fastenal

Expiration Date

June 30, 2026

Requirements

18 years of age or older
Possess customer service, administrative, sales, or industry work experience
Excellent written and oral communication skills
Proficient using Microsoft Office Suite
Highly motivated, self directed and customer service oriented
Demonstrate strong organization, planning and prioritizing abilities
Demonstrate strong math aptitude, attention to detail and sense of urgency
Exhibit strong problem solving, deductive reasoning and decision making skills
Work independently as well as in a team environment
Learn and perform multiple tasks in a fast paced environment

Job Responsibility

Coordinating sales and marketing campaigns to drive the adoption of FMI programs
Creating performance reports and distributing to stakeholders
Communicating with sales specialists and stores to help ensure participation of FMI programs

What we offer

Health Insurance
Life Insurance
Long Term Disability Insurance
Dental Insurance
Paid vacation
Sick leave
Holidays
401(k) with an employer contribution

Fulltime

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Payroll Manager / Senior Payroll Specialist

Codec is seeking an experienced, commercially aware Payroll Manager / Senior Pay...

Location

Ireland , Dublin

Salary:

Not provided

Codec UK

Expiration Date

Until further notice

Requirements

Minimum 3+ years' payroll experience, ideally in a professional services or multi-entity environment
Strong knowledge of Irish payroll legislation and Revenue requirements (UK experience beneficial)
Proven experience managing end-to-end payroll independently
Experience with payroll systems (e.g. Sage)
Highly detail-oriented with a strong focus on accuracy and compliance
Commercially aware with an understanding of payroll's impact on financial reporting and business operations
Proactive and solution-focused, with the ability to work independently
Strong interpersonal skills with the ability to collaborate across Finance, HR, and leadership teams
Comfortable operating in a hybrid working environment, with a willingness to be on-site in Dublin city centre, at least 1 day per week and can work 3/4 days remotely
High level of confidentiality, integrity, and professionalism

Job Responsibility

End-to-end payroll management for Ireland, NI & UK with NI & UK being processing by third parties currently, potentially take in house and ensuring timely and accurate processing
Manage monthly payroll cycles, including salary changes, bonuses, commissions, pensions, benefits, and statutory deductions
Ensure full compliance with Revenue requirements, PAYE modernisation, and relevant employment legislation
Act as the primary point of contact for employee payroll queries, resolving issues efficiently and confidentially
Reconcile payroll outputs to the general ledger and support month-end close processes
Maintain and enhance payroll controls, ensuring audit readiness and adherence to internal policies
Liaise with external providers, including payroll bureaus, auditors, and tax advisors
Partner with HR on joiners, leavers, and benefits administration to ensure payroll accuracy
Support reporting requirements, including payroll analytics, cost reporting, and ad hoc requests from senior management
Drive process improvements and identify opportunities for automation and efficiency

What we offer

Flexible hybrid working model
Opportunity to shape and improve payroll processes as the company scales
Work closely with senior Finance and HR stakeholders in a high-impact role
Join a growing, ambitious technology business with strong governance and leadership

Parttime

Payroll/Benefits Specialist

A prestigious and fast-paced professional services firm is seeking a detail-orie...

Location

United States , Beverly Hills

Salary:

35.00 - 37.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Demonstrated ability to handle confidential information with discretion
Strong working knowledge of California payroll laws, HR practices, and benefits administration
High attention to detail with excellent organizational and time management skills
Proficiency in Microsoft Office (Excel, Outlook, Word)
Ability to manage competing priorities and meet deadlines in a fast-paced environment
Strong communication skills, both written and verbal
Ability to work independently while collaborating cross-functionally

Job Responsibility

Manage employee benefits lifecycle, including enrollments, changes, and terminations
Partner with HR leadership to support open enrollment planning, communications, and execution
Serve as primary liaison with benefits providers on eligibility, billing, and claims matters
Maintain accurate benefits records and prepare reports for internal tracking and audits
Respond to employee inquiries related to benefits programs with professionalism and clarity
Coordinate COBRA administration and ensure timely processing
Maintain and update employee personnel files in compliance with firm policies and legal requirements
Support onboarding and offboarding processes, ensuring a seamless employee experience
Provide administrative support across HR and Finance projects and initiatives
Assist with bi-monthly payroll processing and review timecards for accuracy and completeness

Fulltime

Collections Specialist

We are looking for a skilled Collections Specialist to join a wholesale distribu...

Location

United States , Oak Brook

Salary:

22.00 - 26.50 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of experience in collections, accounts receivable, cash application, or credit and returns support
Demonstrated ability to research customer deductions, short pays, disputed items, and account discrepancies
Strong Microsoft Excel skills, including use of formulas and spreadsheet-based tracking for reporting and analysis
Experience working with commercial collections processes, billing support, rebills, and deduction management

Job Responsibility

Investigate open balances, short payments, and deduction claims to identify underlying issues and determine the appropriate resolution path
Manage a high volume of deduction items, keeping organized records and status updates in Excel for tracking and follow-through
Apply customer payments, including handling exceptions that require manual posting when transactions do not load automatically
Review bank-related posting issues, complete manual cash application tasks, and coordinate with technical teams to ensure finalized files are processed correctly
Enter and manage customer credit requests through the designated workflow system, ensuring approvals move forward in a timely manner
Issue approved credits, help reduce aging backlogs, and support related credit and rebill activity as business needs require
Record customer returns in the enterprise system through manual entry while maintaining accuracy and proper documentation
Work closely with internal departments and external business contacts to resolve questions related to balances, returns, deductions, and credit matters
Contribute to month-end close activities by making sure cash application, returns, deductions, and credit transactions are completed accurately and on schedule

What we offer

medical
vision
dental
life and disability insurance
401(k) or deferred compensation plan (if eligible)
paid time off for vacation, personal needs, and sick time
paid holidays

Fulltime

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Deductions Specialist

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