Data Specialist Job at Robert Half (San Diego)

Job Description

Our client, a growing organization within the education sector, is seeking a highly detail-oriented Data Specialist to support a large-scale data organization and cleanup initiative. This six-month contract position will be responsible for maintaining, auditing, organizing, and validating critical business data across Excel and HubSpot. The ideal candidate will have strong technical skills in Excel, experience working within CRM systems, and a proven ability to manage large volumes of data with a high degree of accuracy. This role regularly supports executive leadership and requires professionalism, discretion, and excellent communication skills.

Job Responsibility

Review, organize, clean, and maintain large datasets across multiple platforms
Input, update, and validate information in Excel spreadsheets and HubSpot CRM
Ensure data accuracy, consistency, and completeness across systems
Identify and correct discrepancies, duplicate records, and incomplete information
Assist with data migration, standardization, and ongoing data maintenance efforts
Utilize advanced Excel functions to organize and analyze data
Create and maintain Pivot Tables, VLOOKUPs, and other reporting tools
Generate reports and dashboards to support business operations and executive decision-making
Analyze data trends and provide insights regarding data quality and integrity
Assist leadership with ad hoc reporting requests and special projects
Manage data entry and updates within HubSpot
Maintain accurate contact, company, and account information
Support database integrity through ongoing audits and quality control reviews
Collaborate with internal teams to ensure data is properly captured and maintained
Work directly with executives and department leaders to fulfill data-related requests
Communicate professionally regarding project updates, reporting needs, and data findings
Handle confidential and sensitive information with discretion
Collaborate with multiple departments to gather, verify, and organize information

Requirements

Minimum of 2 years of experience in data entry, data management, database administration, or a related role
Experience working with large datasets and maintaining data accuracy
Previous experience utilizing CRM systems, preferably HubSpot
Experience supporting professional teams, managers, or executive stakeholders
Advanced Microsoft Excel skills required
Strong proficiency with Pivot Tables
VLOOKUPs/XLOOKUPs
Data validation
Sorting and filtering large datasets
Reporting and spreadsheet management
Experience with HubSpot CRM strongly preferred
Ability to learn new systems and software quickly
Exceptional attention to detail and accuracy
Strong organizational and time management skills
Ability to manage multiple priorities and meet deadlines
Excellent written and verbal communication skills
Professional demeanor and ability to interact confidently with executive leadership
Strong problem-solving and analytical abilities
Ability to work independently while collaborating effectively with cross-functional teams

Nice to have

Experience within education, training, nonprofit, or professional services organizations
Exposure to CRM data cleanup, implementation, or migration projects
Experience creating reports and maintaining database integrity

What we offer

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan

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