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Robert Half Logo Robert Half · Office Administration

Data Entry specialist

United States, Hampton · Job Posted April 20, 2026
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Job Description

We are looking for a skilled and detail-oriented Data Entry specialist to join our team on a contract basis in Hampton, Virginia. In this role, you will play a vital part in supporting accounting and donor management functions, ensuring accuracy and compliance with organizational policies. This position offers the opportunity to work in a dynamic environment, contributing to both administrative and operational processes.

Job Responsibility

  • Monitor and report expenditures against approved budgets, highlighting any variances to leadership
  • Ensure all transactions meet donor restrictions, grant requirements, and organizational policies
  • Assist grant managers with purchase request processes and related documentation
  • Generate purchase orders, coordinate with vendors, and track receipt of goods and services to ensure timely payments
  • Record and acknowledge charitable donations in the donor management system, Raiser's Edge, while maintaining accurate records
  • Prepare and issue donor receipts, acknowledgment letters, and tax-related documentation promptly
  • Support annual giving campaigns and fundraising events through administrative and financial tasks
  • Maintain and update donor database records to ensure accuracy and consistency
  • Provide administrative support for the Associate Vice President, including managing calendars and scheduling meetings
  • Organize and maintain both physical and digital filing systems for financial and administrative records

Requirements

  • A minimum of 3 years of experience in data entry, accounting, or a related administrative role
  • Proficiency in data entry and invoice processing tasks with a high degree of accuracy
  • Experience using donor management systems, particularly Raiser's Edge or Blackbaud
  • Strong understanding of donor communication and gift acknowledgment processes
  • Familiarity with nonprofit financial operations and compliance requirements
  • Excellent organizational skills with the ability to manage multiple tasks and deadlines
  • Strong attention to detail and commitment to maintaining confidentiality
  • Effective communication skills for interacting with donors, vendors, and team members

What we offer

  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
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