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Robert Half Logo Robert Half · IT - Administration

Data Entry Specialist

United States, San Diego · Job Posted May 27, 2026
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Job Description

Robert Half is seeking a detail-oriented and dependable Data Entry Specialist on behalf of a client in the nonprofit sector. This role is a great opportunity for someone who enjoys working behind the scenes to support a mission-driven organization through accurate data management, recordkeeping, and administrative support. Our client is an organization dedicated to serving the community and making a meaningful impact through its programs and services. In this role, the Data Entry Specialist will play an important part in maintaining accurate information related to donors, clients, program activity, and internal operations. The ideal candidate will be highly organized, comfortable working with large volumes of information, and committed to accuracy, confidentiality, and efficiency.

Job Responsibility

  • Enter, update, and maintain data in organizational databases and internal systems with a high degree of accuracy
  • Review documents and records for completeness, errors, or missing information before inputting data
  • Assist with maintaining donor, client, program, or service-related records
  • Organize and verify electronic and paper files to ensure proper documentation and record retention
  • Generate basic reports, spreadsheets, and summaries for internal teams as needed
  • Support administrative projects and general office tasks related to data management
  • Maintain confidentiality when handling sensitive client, donor, or organizational information
  • Collaborate with team members to ensure records are current, accurate, and accessible

Requirements

  • Previous experience in data entry, administrative support, or clerical work preferred
  • Strong attention to detail and a high level of accuracy
  • Proficiency in Microsoft Office Suite, especially Excel and Word
  • Ability to manage repetitive tasks efficiently and meet deadlines
  • Strong organizational and time management skills
  • Experience working with databases, CRM systems, or donor management platforms is a plus
  • Professionalism and discretion when handling sensitive information
  • High school diploma required
  • associate’s degree preferred

Nice to have

  • Experience working with databases, CRM systems, or donor management platforms
  • associate’s degree

What we offer

  • medical, vision, dental, and life and disability insurance
  • enrollment in 401(k) plan
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