Darpa – Tactical Technology Office (Tto) Subcontract Administration Specialist Job at Amentum (Arlington)

Job Description

Amentum is seeking a meticulous and experienced Subcontract Administration Specialist to support the Tactical Technology Office (TTO) at the Defense Advanced Research Projects Agency (DARPA). In this role, you will be the liaison between our Operations team and Global Supply Chain Management responsible for subcontractor onboarding, funding modifications, invoice reconciliation, financial tracking, and vendor coordination as part of Amentum's TTO contract management team.

Job Responsibility

Work closely with the Contract management team, Accounts Payable, GSCM, and cross-functional offices to ensure smooth execution of subcontracts
Identify opportunities to improve subcontract administration processes, particularly around invoice reconciliation, payment processing, and vendor tracking
Proactively recommend solutions to streamline workflows and strengthen collaboration with Accounts Payable and GSCM teams
Leverage advanced expertise in financial systems such as Costpoint, Unanet, and OnBase to process requisitions and maintain funding approval and allocation pipelines
Organize subcontract-related records and data repositories on platforms like SharePoint, filer1, and Microsoft Teams, ensuring easily accessible and up-to-date documentation for audits and leadership review
Generate regular status reports summarizing subcontractor performance, invoicing status, funds execution, and pending actions
Track and manage subcontract deliverables, milestones, and performance
Monitor adherence to contract terms, financial thresholds, and reporting requirements
Reconcile subcontractor invoices with funding and deliverable requirements, ensuring billing accuracy and alignment with contract performance
Coordinate with subcontractors to review and resolve invoice discrepancies and other transactional issues
Prepare and submit reconciliations across multiple financial systems, including Costpoint, Unanet and OnBase, while ensuring completeness and audit readiness
Collaborate with DARPA's Accounts Payable (A/P) and Global Supply Chain Management (GSCM) teams to facilitate prompt resolution of vendor-related issues

Requirements

Bachelor's degree in Business, Finance, or related field
At least 10 years of experience in subcontract or financial management
Demonstrated expertise in subcontractor invoice reconciliation and vendor management
Hands-on experience using Costpoint, Unanet, and OnBase for financial reporting, reconciliation, and subcontract tracking
Demonstrated professionalism, maturity, sound judgement, and excellent communication and interpersonal skills necessary for daily interactions with executive-level audiences in a dynamic, high-visibility environment
Creativity, foresight, and mature judgment in anticipating and solving financial, administrative, and program management-related problems and issues
Ability to work independently or in a team setting as circumstances dictate
Must be able to obtain and maintain a secret US Government Clearance
Note: US Citizenship is required to obtain a Secret Clearance

Nice to have

Expertise in working with Global Supply Chain Management and Accounts Payable teams in a Government services environment
Experience managing subcontracts in a fast-paced R&D environment with sensitive projects and high-profile deliverables
Prior experience supporting DARPA
Active Secret security clearance, with the ability to obtain a Top Secret clearance
Ability to work on-site, full-time in Arlington, VA

What we offer

Health, dental, and vision insurance
Paid time off and holidays
Retirement benefits (including 401(k) matching)
Educational reimbursement
Parental leave
Employee stock purchase plan
Tax-saving options
Disability and life insurance
Pet insurance

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Darpa – Tactical Technology Office (Tto) Subcontract Administration Specialist

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