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The Customer Support Representative serves as a trusted partner to both customers and internal teams by delivering high-quality support, resolving complex issues, and ensuring a seamless customer experience. This position provides advanced pre- and post-sales support, prioritizes customer relationships, and collaborates cross-functionally to ensure timely and accurate service delivery. This role is ideal for a service-oriented professional who thrives on problem-solving, process improvement, and driving customer satisfaction in a fast-paced, mission-driven environment.
Job Responsibility:
Serve as the primary point of contact for customer inquiries related to orders, shipments, and product information
Manage issue resolution from start to finish, coordinating with Logistics, Print Operations, and Sales teams to ensure timely and accurate delivery
Monitor and analyze customer support trends to identify recurring issues and recommend process improvements
Partner with Operations, Sales, and Program teams to support accounts and improve communication workflows
Contribute to the creation and refinement of Standard Operating Procedures (SOPs), email templates, and knowledge base documentation
Demonstrate a thorough understanding of Great Minds’ products, services, and policies to deliver accurate and consistent information
Communicate clearly, professionally, and promptly with both customers and internal stakeholders
Maintain accurate and detailed records of customer interactions in Salesforce, the organization’s Customer Relationship Management (CRM) system
Participate in cross-functional initiatives that enhance customer experience and operational efficiency
Requirements:
3 years of customer service experience in a fast-paced, high-volume environment
Demonstrated ability to resolve customer inquiries and drive issues to resolution across multiple teams
Strong analytical and reporting skills with proficiency in Salesforce CRM and Microsoft Office
Excellent communication, organization, and time-management skills
Self-motivated, proactive, and adaptable to evolving priorities and systems
Commitment to Great Minds’ mission and to deliver outstanding service to schools and educators
High School Diploma or equivalent
Nice to have:
Experience in education, publishing, or logistics
Proficiency with Salesforce, including creating and managing reports and dashboards
Familiarity with collaboration and task management tools such as Smartsheet or SharePoint
Experience supporting process improvement or workflow automation initiatives
Experience working with NetSuite or similar ERP systems