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The Customer Support Centre takes pride in helping our customers via conversations which are interesting and varied. Day to day you will be responding to emails in between answering calls, as well as transferring complex queries to the appropriate departments. Though telephone experience is desirable, our focus is on recruiting staff that enjoy speaking to our customers and can tailor their approach to deliver a high-quality, efficient and accessible service. This will be achieved through a culture of accountability, respect and teamwork. The department is made up of two supportive teams amounting to 20 people at full capacity. The working hours are weekly shifts alternating between 8am-4pm and 9am-5pm, with scheduled lunches and breaks to ensure adequate cover of phone lines. Weekly team office days take place to connect with your colleagues and assist in meeting the minimum of 20% office attendance. The initial hybrid training program is completed over a four-week period, after which individuals begin handling calls with support before transitioning to independent work when prepared.
Job Responsibility:
Handling a wide range of queries from a diverse customer base, covering general Intellectual Property topics and application processing via telephone and email
Forwarding complex calls and emails to the relevant departments
Logging and escalating complex queries as needed
Receiving new complaints and complex queries, escalating appropriately and involving the right subject matter experts
Booking visitor appointments to the office
Gathering data and obtaining customer permissions to support wider organisational needs
Maintaining a Continuous Improvement mindset by staying informed about CI practices and actively contributing ideas
Expanding knowledge through meaningful learning and embracing a personal growth mindset
Supporting training delivery and buddying colleagues when required
Participating in wider team, directorate, and corporate initiatives, and occasionally assisting other areas with workloads as part of a collaborative One IPO approach
Requirements:
Providing tailored customer service
Dealing with challenging conversations / identifying complaints
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