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Join the Fortnum and Mason Customer Service team. Fortnum & Mason has been the home of extraordinary experiences since 1707. We are now seeking an exceptional individual with a strong retail background to join us as a Customer Services Assistant Manager, helping us deliver world-class service and uphold our heritage of excellence. The purpose of your role is to manage, support and inspire the customer service team with a clear and engaging vision. Support the 3rd party relationships (for example, our outsource partners) and ensure best practices are followed. We are looking for someone who is passionate about exceptional customer service and has the ability to handle customers with empathy and consideration whilst ensuring our standards of customer excellence are maintained across the business. We are looking for someone who will always be curious, pushing our plans for the future, seeking ways to develop the team and bring efficiencies to the department. You will offer the highest level of service to our internal and external customers providing them with a great brand experience, basics brilliantly and right first time.
Job Responsibility:
Achieve and improve on personal and departmental KPI’s
Resolve escalations in a professional manner through all channels, including face-to-face
Carry out regular Supervisors and Senior Advisor 1:1 reviews and PDR’s and ensure the team are regularly reviewed
Managing performance and SLA against annual, monthly, weekly and daily forecasts and targets
Accountable for ensuring the Supervisors complete probationary periods, PDRs, 1:1 reviews, absence, timekeeping, agent breaks and holidays, and Fourth
Responsible for all HR related meetings for the team
Ensuring the team are supported in delivering first-time resolution
Accountable for the core team and seasonal team’s rota and Holiday requests
Daily, weekly and monthly reporting
Attend meetings in the Customer Service Managers and Head of Customer Service’s absence
Managing and planning time effectively
Working alongside the Customer Service Management team to provide customer feedback and continuous improvement to customers’ journey
Complete all administration accurately and with the highest quality
Proactively drive the Department by sharing and implementing ways to improve processes
Support the Managers and Head of Customer Services to ensure all teams deliver as expected
Ensure compliance of company policies and procedures within the team
To have a flexible approach to work
Ensure regular review of department productivity whilst ensuring customer service standards are maintained
Deliver accurate analysis and reporting of customer feedback to senior management with clear sight of the cost implications and challenges to be addressed
To attend training courses as and where necessary to ensure personal and team job skills keep pace with legislative and business developments
Available to assist the team over the telephone during non-social hours
Accountable for team meetings and hosting engaging and informative meetings when required
Available to work weekends and evenings over our peak trading period, mini peaks or exceptional times
Manage and support the recruitment process for both seasonal and core teams
Supporting Christmas seasonal recruits and the core team through peak trading times
Support and drive sales for the department using training and incentives
Business & Retail awareness for best practices and customer expectations
Support the Managers in maintaining and updating the internal and external FAQ systems to ensure they are fully up-to-date
Ensure that regular Q&A is carried out by the Supervisors & Senior Advisor to ensure the team maintain our exceptional service standards
Support on projects for the business to drive change and improve our customer service delivery
Drive your own personal development, advising of necessary support and additional training you require
Requirements:
Considerable Customer Service and team management experience
Outstanding people skills – a keen listener, intellectually curious and highly observant
Experience of carrying out training and coaching at an individual and group level
Resilient and capable of working with ambiguity and through times of intense change
Equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved
Exceptional customer service focus
Robust experience of the CRM systems, processes, and reporting mechanisms
Outstanding planning abilities and an ability to deliver on a busy and demanding schedule
Awareness and skills in delivering digital technology such as AI, Chatbots, and asynchronous messaging
Awareness and experience in using Zendesk and LivePerson
Great Microsoft Office skills
What we offer:
Competitive salary and annual bonus (up to 5%)
Generous store and restaurant discount (up to 40%)