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The Service Desk is a busy department which assists with the planning, scheduling and administration associated with all Global’s maintained service contracts, including responding to and dispatching emergency callouts our clients may have. Once our Engineers have attended jobs, our case management system and the client’s portals need updating so an invoice can be produced and circulated to the client. The role of Administrator is responsible for processing all tasks in relation to delivering our customers scheduled maintenance activities. Communicating via customer portals, email and telephone
Job Responsibility:
Taking inbound phone calls for the Service General phone line and handling Customer enquiries
Transferring Purchase Orders on Portals to our CMS
Call logging and raising new orders
Liaising with Engineers regarding workloads, work not yet completed and assisting as required
Arranging Engineer and Manager hotel/train/ferry bookings
Ensure customer portals and email inboxes are monitored daily to provide same-day responses
Promote accurate record keeping of client interaction within the database amongst your team to improve overall communication and effective of delivery
Take ownership of customers issues and follow problems through to
Calling customers to book in services on behalf of Engineers
Requirements:
GCSE Math’s/English C or above
IT skills, including Microsoft packages and email
Knowledge of administrative procedures
Accuracy at record keeping
Excellent time management skills
Excellent communication skills, able to build a rapport with customers
Listening skills – to understand exactly what customers require
Be adaptable and be able to take initiative
Problem analysis and problem solving
Excellent working knowledge of the business
Ideally, Experience in working in a similar service administration role
What we offer:
Discounted travel to work schemes - Tram2work and Robin Hood tram and bus scheme
Great public transport location
Employee recognition scheme
Paid refer a friend bonus up to £1000
Development and progression opportunities
The chance to be part of a reputable company in the fire and security industry