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Customer Outreach Specialists will be responsible for providing customer service and managing communication between the organization and its customers and patients. The Customer Outreach team, a subset of the Customer Experience organization, is responsible for the administration of ACM’s Customer Outreach program. This program includes the administration of all outbound calls, e-mails, and text-messages to patients, customer accounts, and internal partners regarding patient registrations and the status, use, and return of the company’s medical devices.
Job Responsibility:
Managing inbound and outbound phone calls, e-mails, and text-messages with customer accounts, patients, and other stakeholders
Perform investigation into patient and customer contacts to successfully perform outbound calling operations
Verify and document all patient and customer identities per HIPAA and other Federal regulations
Demonstrate a high level of empathy and skill in all interactions with patients, customers, and internal partners
Perform tasks to support the completion, return, and upload of CAM studies
Assist patients and customers with shipping and product logistics
Assist patients with the setup and application of their CAM device
Provide patient instruction and guidance regarding medical device usage and interaction with Emergency services
Assist customers with CAM issue investigation and resolution
Assist in operations under all branches of Customer Outreach, as required
Identify, document, and notify superiors of potential patient or customer complaints
Works to achieve the daily Customer Experience Team’s quality and efficiency goals
Consistently follow-up on call queue tasks until completed/resolved
Upload patient data, including the handling of heart monitors, as required
Assist in the CAM destruction and refurbishment process, as required
Log all customer contact in company systems
Follow documented procedures for all activities related to the ACM Quality System and conduct Quality investigations as requested by RAQA and management
Work cross-functionally and cross-departmentally as required to achieve customer success.
Requirements:
High School diploma or equivalent
2+ years experience in Customer Service, Call Center, or related function
Excellent multitasking and organization skills
Excellent verbal and written communication skills
Excellent customer service skills
Excellent computer skills including proficiency in MS Office suite, including MS Excel and MS Outlook
Patience, professionalism, and excellent phone etiquette
Expected to be available on-site during scheduled work hours
Ability to list 30-40 lbs
Ability to sit for extended periods of time
Ability to view computer screens for extended periods of time
Applicants must be authorized to work for any employer in the U.S.
Nice to have:
Medical industry experience highly preferred
Knowledge of medical terminology preferred
Knowledge/Training in HIPAA preferred
Bilingual is a plus.
What we offer:
Medical and dental coverage that start on day one
Insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance
Employee Stock Purchase Plan (ESPP)
401(k) Retirement Savings Plan (RSP) with options for employee contributions and company matching
Flexible Spending Accounts
Educational assistance programs
Paid holidays
Paid time off ranging from 20 to 35 days based on length of service