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The Customer Facing Specialist works in the Business Operations division in the Customer Experience department. This department is responsible for the entire order-to-cash process: receipt of customer order, delivery of product to the customer up to invoicing. As a Customer Facing Specialist you have a pivotal operational role in the Supply Chain between the customer and the internal organization. You are also the point of contact for the customer regarding operational aspects such as service and logistics.
Job Responsibility:
Complete follow-up of the Order-to-Cash process
Update customers on the status of their orders, deliveries and invoicing
Proactively inform customers of products out of stock
Verify that customers adhere to agreed logistics arrangements and take action if necessary
Provide customers with standard logistical information about our products
Maintain an overview of common problems
Participate in projects to improve processes and customer service
Order Management
Adjust delivery times at the request of logistics providers
Identify and validate blocked orders
Communicate with external Operations Excellence hub partner
Returns and Refusals
Analyse return and refusal requests according to existing agreements with the customer and communicate with the external Operations Excellence hub partner for further processing
Managing delivery and billing issues
Send delivery notices and copies of invoices as requested by customers and collaborate with the Supply Chain Operations Leader and/or external logistics providers on urgent delivery issues
Claims Management
Receive and analyse customer claims within existing agreements and communicate decisions to the customer and the Operations Excellence hub
Requirements:
Bachelor’s Degree in Logistics / Business / Administration or relevant fields
Fluency in spoken and written English, as well as fluency in French and/or Dutch. A very good level in the additional language is required
A good command of MS-Office, especially Excel
A positive and proactive attitude
Accurate and focused
Flexible and able to prioritize
A real team player who likes to convince others
Nice to have:
Experience with the SAP ERP (Enterprise Resource Planning) system is an advantage
Experience within the FMCG industry is an advantage