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Customer Experience Representative

United States, Yardley · Job Posted April 12, 2026
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Job Description

Play in the top league of medical technology at Heraeus Medical. The following challenges await you: [responsibilities are listed above]

Job Responsibility

  • Become the subject matter expert in SAP, order-to-cash process, and order fulfillment
  • Provides exceptional service, making every customer interaction a priority
  • Responsible for answering phones and greeting callers and customers courteously and professionally, following defined processes and guidelines
  • Processes and monitors orders submitted by phone, fax, or email
  • Maintain highest standards for order accuracy, order fulfillment, and order confirmation
  • Responds with urgency, tact, and authenticity to customer calls, emails, and inquiries
  • Ensures coordination and continuity with warehouse, following up on all orders placed to ensure proper and timely fulfillment and delivery
  • Follows standard operations procedures/protocols
  • Responds to customer service requests such as pricing inquiries, product availability, inventory levels, order completion, tracking shipments, order history, or any other customer concern
  • Prepares and distributes customer invoices as required – email, print, etc
  • Serves as business partner and helps coordinate activities with other related functions to ensure urgency regarding customer setup and order readiness
  • Processes returns as necessary, including alignment of activities across multiple functions, and schedules pick up from customer and return to warehouse
  • Processes and tracks demo and sample orders for sales representatives
  • Facilitates inventory transfers and movements, between accounts or storage locations
  • Builds positive relationships and an arena of trust with sales leaders, sales agents, accounts receivable, and customer-facing business partners (i.e.. purchasing managers, accounts payable)

Requirements

  • High School diploma
  • Certificate/degree from college/university or technical school a plus
  • 3-5 years of Customer Service experience
  • 3-5 years of Medical Device/Bio-Tech/Healthcare experience
  • Excellent communication skills – oral, written, interpersonal
  • SAP experience a must
  • Exhibit a high level of motivation and initiative, enthusiasm, and willingness to learn
  • Ability to meet deadlines
  • Strong Customer Service orientation

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