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You will be one of the founding members of a brand-new Customer Experience Operations team at Keepit. This is not a role where you maintain what already exists. It’s a role where you build something from the ground up. Your mission is to change that by building and maintaining the customer operations control plane: the lifecycle states, the signals that move those states, the system-of-record rules behind those signals, and the operational workflows that make execution predictable at scale (both direct and channel motions).
Job Responsibility:
Define customer lifecycle states and entry/exit criteria in collaboration with domain owners (Sales, SE, CS, Support, Renewals)
Establish system-of-record governance so each signal has one authoritative source
Build the customer identity mapping layer across systems (account ↔ tenant ↔ datacenter ↔ support org ↔ partner)
Operationalize provisioning and onboarding with measurable queue health, aging, bottlenecks, and clear handoffs
Implement renewal readiness triggers (renewal windows, required fields, and lifecycle reporting that supports predictability)
Deliver dashboards and operational analytics that teams actually use to drive action (not just reporting)
Identify trends, risks, and opportunities across the journey and translate them into clear operational changes
Enable scalable playbooks by working with domain owners to align on motions, required artifacts, and measurable outcomes
Continuously improve workflows, automation, data quality controls, and documentation as Keepit scales
Requirements:
Strong hands-on experience with Salesforce and adjacent operational platforms (e.g., DealHub, HubSpot, Jira, or similar) and how data flows between them
Demonstrated ability to consolidate, clean, validate, and govern data across multiple sources
Experience building dashboards, reporting, and operational analytics that drive decisions and action
Ability to identify inconsistencies, diagnose root causes, and implement scalable fixes
Solid understanding of customer-facing and revenue motions (renewals, onboarding, handoffs, customer journey)
Strong communication skills, with the ability to translate complex operational/data issues into clear actions and decisions
Nice to have:
Familiarity with support tooling and processes (e.g., Freshdesk) and platform telemetry concepts
SQL and/or scripting for data manipulation
Experience with BI tooling (Tableau, Power BI, Looker)
Experience helping build a new function from the ground up
AI fluency as a working advantage (using AI tools to accelerate analysis, automation, and documentation)
What we offer:
4 additional working days of vacation leave per full calendar year
3 days of internal sick leave without a doctor`s note
Health and Life Insurance
Employee Capital Plan (PPK)
Multisport card compensation
Coverage of professional training sessions, meetups, etc.
English-speaking club with native speakers
Polish language classes
Internet and Glasses reimbursement
Cosy office in Krakow city centre (Długa, 72) with beverages, fruit, and cookies