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Customer Experience Operations Lead

Poland, Kraków Employment contract · Job Posted February 21, 2026
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Job Description

You will be one of the founding members of a brand-new Customer Experience Operations team at Keepit. This is not a role where you maintain what already exists. It’s a role where you build something from the ground up. Your mission is to change that by building and maintaining the customer operations control plane: the lifecycle states, the signals that move those states, the system-of-record rules behind those signals, and the operational workflows that make execution predictable at scale (both direct and channel motions).

Job Responsibility

  • Define customer lifecycle states and entry/exit criteria in collaboration with domain owners (Sales, SE, CS, Support, Renewals)
  • Establish system-of-record governance so each signal has one authoritative source
  • Build the customer identity mapping layer across systems (account ↔ tenant ↔ datacenter ↔ support org ↔ partner)
  • Operationalize provisioning and onboarding with measurable queue health, aging, bottlenecks, and clear handoffs
  • Implement renewal readiness triggers (renewal windows, required fields, and lifecycle reporting that supports predictability)
  • Deliver dashboards and operational analytics that teams actually use to drive action (not just reporting)
  • Identify trends, risks, and opportunities across the journey and translate them into clear operational changes
  • Enable scalable playbooks by working with domain owners to align on motions, required artifacts, and measurable outcomes
  • Continuously improve workflows, automation, data quality controls, and documentation as Keepit scales

Requirements

  • Strong hands-on experience with Salesforce and adjacent operational platforms (e.g., DealHub, HubSpot, Jira, or similar) and how data flows between them
  • Demonstrated ability to consolidate, clean, validate, and govern data across multiple sources
  • Experience building dashboards, reporting, and operational analytics that drive decisions and action
  • Ability to identify inconsistencies, diagnose root causes, and implement scalable fixes
  • Solid understanding of customer-facing and revenue motions (renewals, onboarding, handoffs, customer journey)
  • Strong communication skills, with the ability to translate complex operational/data issues into clear actions and decisions

Nice to have

  • Familiarity with support tooling and processes (e.g., Freshdesk) and platform telemetry concepts
  • SQL and/or scripting for data manipulation
  • Experience with BI tooling (Tableau, Power BI, Looker)
  • Experience helping build a new function from the ground up
  • AI fluency as a working advantage (using AI tools to accelerate analysis, automation, and documentation)

What we offer

  • 4 additional working days of vacation leave per full calendar year
  • 3 days of internal sick leave without a doctor`s note
  • Health and Life Insurance
  • Employee Capital Plan (PPK)
  • Multisport card compensation
  • Coverage of professional training sessions, meetups, etc.
  • English-speaking club with native speakers
  • Polish language classes
  • Internet and Glasses reimbursement
  • Cosy office in Krakow city centre (Długa, 72) with beverages, fruit, and cookies
  • Winter and summer parties, events, team-buildings

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