CrawlJobs Logo

Creative Services Coordinator

United States, Rockwall · Job Posted May 27, 2026
Apply Position
Job Link Share

Job Description

The Creative Services Coordinator is responsible for the operational infrastructure that keeps the Creative Department running accurately and on schedule. This role owns the full lifecycle of purchase order management, vinyl margin tracking, and real-time data integrity across all active job platforms — ensuring that production decisions are supported by clean, current information at every stage of a job. This position sits at the intersection of production operations and financial accountability. It requires an individual who is highly organized, proactive in identifying discrepancies, and capable of functioning independently within a fast-paced fabrication environment. Candidates with a background in production coordination, print or wrap operations, or operational support roles are strongly preferred.

Job Responsibility

  • Own the full PO lifecycle, including creation, tracking, and closure on active jobs
  • Reconcile purchase orders against incoming invoices and resolve discrepancies before they escalate to billing issues
  • Maintain a clean, auditable PO log accessible to production and finance stakeholders without requiring additional context
  • Monitor aging PO-to-invoice mismatches and escalate unresolved items within 48 hours
  • Assume ownership of the existing vinyl margin tracking spreadsheet and maintain accuracy across all active jobs
  • Cross-reference O2 cards against purchase orders on a per-job basis to identify oversold and undersold vinyl positions
  • Flag margin variances to the Creative team and PM team prior to job close
  • Identify inefficiencies in the current manual process and implement improvements to increase speed and reliability
  • Maintain current, accurate information across all relevant platforms: Jira, O2 Cards, Dropbox, client-facing schedules, and project-related email threads
  • Capture and propagate all scope changes, deadline shifts, and delivery updates to every applicable system at the time they are communicated
  • Ensure zero data gaps on active jobs — no information should exist in isolation across platforms

Requirements

  • 2+ years of experience in a production operations, project coordination, or administrative support role within a fabrication, print, manufacturing, or similar physical production environment
  • Demonstrated proficiency in spreadsheet-based data management, including formula use, cross-referencing, and variance tracking
  • Working knowledge of Jira or comparable project management platforms
  • Strong attention to detail with a track record of catching and resolving discrepancies proactively
  • Clear, concise written and verbal communication skills
  • comfortable escalating issues promptly and without ambiguity

Nice to have

  • Familiarity with vinyl production, vehicle wrap operations, or large-format print environments
  • Experience managing purchase orders and reconciling against invoices in a production context
  • Exposure to Dropbox or equivalent file management systems in a collaborative team environment

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Similar Jobs for

Creative Services Coordinator

8 matching positions

Creative Services Coordinator

We are hiring a Creative Services Coordinator to support the day-to-day coordina...
Location
Location
United States , Austin
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's degree in Marketing, Advertising, or related field
  • 1+ years of experience working in an agency or high-volume creative environment
  • Familiarity with project management tools like Wrike or Asana
  • Experience supporting creative teams and managing feedback cycles
Job Responsibility
Job Responsibility
  • Support daily coordination of creative projects, tracking timelines, tasks, and deliverables from kickoff through completion
  • Maintain project workflows within a project management system (Asana, Wrike), including task setup, updates, and documentation
  • Assist in scheduling meetings, creative reviews, and project checkpoints
  • Prepare agendas, gather assets, and document follow-ups
  • Monitor project timelines and flag risks, delays, or conflicts to project leadership
  • Conduct basic quality checks to ensure deliverables align with project briefs, brand standards, and compliance requirements
  • Track feedback, revisions, and approvals to ensure clear next steps
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan
Read More
Arrow Right

Creative Services Manager

We are looking for a highly organized and detail-oriented Creative Services Mana...
Location
Location
United States , New York
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 5 years of experience in a creative agency environment
  • Proficiency in Adobe Creative Cloud, including Illustrator and other design tools
  • Strong organizational skills with a focus on detail and the ability to manage multiple projects simultaneously
  • Excellent communication skills and the ability to collaborate effectively with stakeholders
  • Critical thinking skills and a proactive mindset to drive projects forward
  • Experience in managing resources and prioritizing tasks across a global team
  • Ability to oversee art direction and ensure the delivery of high-quality creative assets
  • Familiarity with asset archiving systems such as SharePoint
Job Responsibility
Job Responsibility
  • Manage the intake and prioritization of design requests for clients, new business initiatives, and internal projects
  • Develop resource and capacity plans across a global design team to ensure optimal workflow
  • Establish and maintain project workflows, timelines, and budget tracking to meet deadlines
  • Oversee art direction and quality assurance for all deliverables, ensuring brand consistency
  • Handle vendor and freelance management, including contracts, onboarding, invoicing, and print production coordination
  • Create detailed project estimates and proposals tailored to client needs
  • Act as the primary liaison between design teams, account teams, and stakeholders to ensure alignment
  • Maintain and organize asset archives using platforms such as SharePoint
  • Serve as the central hub for brand identity, ensuring adherence to visual standards across teams
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Enrollment in company 401(k) plan
Read More
Arrow Right

Executive Creative Services Assistant

At AKQA (Part of WPP), we bring together art and science to create beautiful ide...
Location
Location
Denmark , Copenhagen
Salary
Salary:
Not provided
akqa.com Logo
AKQA
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience supporting leaders in a fast-paced, global organisation — ideally within a creative, technology, or consultancy environment
  • Highly proficient with digital tools including Google Workspace, Slack, Microsoft Teams, Keynote, Figma, and internal travel/expense systems (Concur experience a bonus)
  • Experience in managing complex diaries, workflows, and travel with minimal oversight
  • Exceptionally organised with outstanding attention to detail
  • Confident communicator, comfortable working with senior leaders and diverse global teams
  • Calm under pressure, adaptable, and able to manage ambiguity
  • Discreet, trustworthy, and experienced in handling confidential information
  • Danish speaking is an advantage
Job Responsibility
Job Responsibility
  • Provide proactive, high-level operational and administrative support, handling priorities, information flow, and confidential matters with discretion
  • Coordinate and deliver meetings and workshops, ensuring smooth logistics, strong preparation, and effective follow-through
  • Support pitches and priority growth opportunities, coordinating kick-offs, rhythms, stakeholders, and key milestones
  • Strategically manage complex, multi-time-zone calendars to ensure time is aligned to priorities, focus, and impact
  • Plan and adapt intricate travel itineraries, managing all logistics seamlessly in a fast-changing global context
  • Act as a trusted connector between regional leadership, ensuring clarity, alignment, and timely follow-up across regions and functions
  • Build trusted relationships and contribute to a collaborative, inclusive, high-performing culture.
What we offer
What we offer
  • Explore our extensive range of benefits here.
  • Fulltime
Read More
Arrow Right

AV Services Coordinator

HAUS is looking for an experienced AV Coordinator to join our Los Angeles team. ...
Location
Location
United States , Los Angeles
Salary
Salary:
70000.00 - 80000.00 USD / Year
madeinhaus.com Logo
Haus
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Exceptionally organized and skilled at managing incoming requests from multiple stakeholders
  • Strong technical aptitude with a proven ability to quickly learn, adapt, and develop expertise across tools and workflows
  • Excellent at building relationships and creating a strong positive team environment
  • Clear, confident communicator
  • Team player with a willingness to jump in
  • Adapts quickly and performs well in fast-paced, evolving environments
  • Lives for a good checklist and finds joy in a well-structured spreadsheet
  • Always on your toes, thinking 10 steps ahead
  • Takes ownership of tasks, driving them to completion without constant supervision
  • Detail-oriented
Job Responsibility
Job Responsibility
  • Setting up new AV vendors and maintaining updated status in internal systems (vendor onboarding / supplier hub), including facilitation of SOWs and NDAs and delivery to our contracts hub
  • Supporting AV creative content managers on asset planning, tracking, legal clearances, QC and final delivery
  • Distribution/Media Ops support across our assets (i.e. QC across YouTube copy, tags, asset metadata, schedule delivery, delivery of final assets with agencies, upload assets, debut timing etc)
  • Asset Management: work with AV creative content managers on footage ingestion, working with AV creative content leads on tracking and sharing of footage to internal partners
  • Coordinating partner AV requests – including tracking, organizing, and delivering AV assets against deadlines to key stakeholders (e.g., Publicity, Social, Awards, Communications, Consumer Products etc)
  • Support AV creative content managers across clipping needs on key campaigns
  • Assisting AV campaign managers with pre-production planning support and coordination leading up to AV shoots when necessary
  • AV projects archived in alignment with asset management protocols
  • Providing remote AV event support – managing deliverables in our systems, sharing links and files with PR for blasts, and aligning remotely with PR and on-the-ground teams managing production crews or on-site AV capture
  • Fulltime
Read More
Arrow Right

Creative Services Manager

You will sit at the heart of the creative workflow, keeping projects on track ac...
Location
Location
United Kingdom , London
Salary
Salary:
40000.00 - 45000.00 GBP / Year
welovesalt.com Logo
Salt
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 4 plus years as a Creative Services Manager in an integrated agency or pre press environment
  • Solid understanding of ATL and BTL production including POP, POS, print and production techniques
  • Experienced managing traffic flow, WIPs and artwork production
  • Organised, solutions focused and confident communicating with stakeholders
  • Comfortable under pressure, with strong presentation and negotiation skills
  • Knowledge of structural production is beneficial
  • Mac and PC literate, proficient with Microsoft Office and ideally familiar with InDesign
  • A positive, proactive team player with natural leadership skills
Job Responsibility
Job Responsibility
  • Coordinate and traffic briefs through the Creative Department for your clients
  • Work closely with structural, design, artwork, digital and AV teams to maintain seamless workflow
  • Prioritise and manage creative resource, including freelancers where required
  • Maintain quality standards, ensuring creative leads sign off all priority work
  • Track budgets, timesheets and utilisation to support studio efficiency
  • Contribute resource to new business where needed
  • Strengthen processes and communication across all departments
  • Ensure work aligns with style guides, legal requirements and confidentiality expectations
  • Fulltime
Read More
Arrow Right

Hub Services Coordinator

Reporting to the Manager, Facility Operations, the Hub Services Coordinator is t...
Location
Location
Canada , Kitchener
Salary
Salary:
44700.00 CAD / Year
Communitech
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • You are the biggest Team Player out there
  • you have strong verbal and written communication and interpersonal skills and you are passionate about providing excellent customer service
  • You are calm in a storm, and have the ability to multi-task and organize activities against changing priorities in a fast paced environment
  • You hustle hard - you’re a self-starter, always looking for the next task with ability to think fast on your feet and execute with a high degree of accuracy
  • Proficient with Google Workspace or equivalent office productivity software
  • Experience with audio-visual equipment, video-conferencing, telephone and security systems is an asset
  • This position is required to be on-site at our Kitchener office.
Job Responsibility
Job Responsibility
  • Share the Communitech story and make all guests, tenants and team members feel welcome
  • Greet visitors following appropriate security sign-in, and visitor badge processing
  • Promptly and efficiently respond to all in person, telephone and email inquiries. Redirect to appropriate team members
  • Oversee and support all administrative duties including meeting coordination, accurately record and maintain tenant contact and security access information, order and maintain office supplies, receiving and delivering daily mail and packages
  • Maintain all common spaces and communal kitchen facilities in an orderly state throughout the day (preparing coffee, replenishing supplies, loading/unloading dishwasher, etc.)
  • Program and distribute security access passes
  • ensuring that corresponding internal records are updated and maintained with a high degree of accuracy
  • Respond quickly and effectively to visitor and tenant needs or inquiries (assisting with A/V and simple IT issues, delivering mail, program and services questions etc.) exercising excellent customer service and problem solving skills
  • Respond to inquiries and convert leads into meeting room or hot desk rentals by effectively communicating offerings, availability, and pricing
  • Coordinate booking logistics, issue invoices, arrange room setup, and serve as the main on-site contact to ensure a smooth guest experience. Must be available for occasional early mornings and evenings
  • Fulltime
Read More
Arrow Right

Studio Services Coordinator

As part of our Studio Services team at AKQA, you are dedicated to creating an ex...
Location
Location
United Kingdom , London
Salary
Salary:
Not provided
akqa.com Logo
AKQA
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 2 years’ experience working in either a service, hospitality or luxury role for a similar dynamic and fast-paced environment
  • Dynamic personality with a strong bias to action
  • Demonstrated ability to set and implement priorities, manage multiple tasks, and work to tight deadlines and high service levels
  • Strong interpersonal skills, including good communication skills
  • Strong problem-solver with high attention to detail
  • Proficient in Microsoft Office, including Outlook with good numerical skills
Job Responsibility
Job Responsibility
  • Be the go to person for the day to day support of teams across the AKQA Studio
  • To be fully aware of the daily meeting room schedule always and able to plan, prioritise and complete the set-up and clear-down of all meeting rooms on time, to a high standard and with attention to detail as part of our Studio Services team
  • Assist with ordering catering for meetings, events, stationery areas and kitchen
  • Assist with the organisation and set-up of all internal events and internal moves
  • Be the face of AKQA London — welcoming and greeting clients, guests, and team members with professionalism, warmth, and care
  • Manage all administrative tasks, including but not limited to: security passes, booking couriers, LON studio requests, meeting rooms and travel booking
  • Ensure the entire studio environment reflects AKQA’s commitment to excellence — from Reception to shared spaces. Maintain a tidy, welcoming, and inspiring atmosphere at all times
  • Assist with on-boarding and off-boarding teams across the AKQA Studio
  • Handle basic maintenance tasks safely, practically and with strong attention to detail. Organise and oversee any on-site maintenance and minor repairs. Manage contractors on site and ensure they comply with all H&S legislation
  • Play an active role in the Studio Culture team to create meaningful moments that foster connection, creativity, and a strong sense of collaboration across the studio
Read More
Arrow Right

Food Services Coordinator

This is a part time role (29.5 hours per week) usually from 8am to 2.30pm on Mon...
Location
Location
United Kingdom , Woking
Salary
Salary:
Not provided
macdermidalpha.com Logo
MacDermid Alpha
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience in the catering/hospitality industry
  • Good customer service skills
  • Ability to work under pressure
  • Excellent interpersonal and communication skills
  • Appreciation of customer expectations
  • Ability to multi-task and prioritise
  • Creative flair
  • Great food presentation skills
Job Responsibility
Job Responsibility
  • Coordinate the day to day running of the staff restaurant and hospitality
  • Setting up and clearing down restaurant area for breakfast and lunch service
  • Topping up and clean coffee machines and water dispensers and drinks fridge
  • Delivering and collecting refreshments and lunch to meeting rooms
  • Demonstrating excellent customer service
  • Ensuring kitchen and restaurant service area are kept clean, tidy and safe
  • Notify Facilities/Events Manager of any equipment or maintenance issues
  • Ensuring the appropriate health and safety regulations are strictly observed
  • Keeping appropriate cleaning and temperature records
  • Communicating any feedback from customers daily
What we offer
What we offer
  • Competitive base salary
  • Participation in a generous performance related bonus scheme
  • Up to 8% Employer contribution to your pension
  • Life Assurance
  • Private Medical Insurance
  • 25 days holiday
  • Free parking
  • Parttime
Read More
Arrow Right