Court Clerk II Job at Bonneville County (Idaho Falls)

Job Description

Perform a variety of entry-level complex clerical, secretarial, and routine administrative duties as required to expedite and maintain proper processes, procedures and protocol related to civil, criminal, child support, special proceedings, traffic, juvenile, felony or misdemeanor cases brought before the district or magistrate court.

Job Responsibility

Receive and set up infraction, misdemeanor, felony citation, complaints, grand jury indictments, BAC refusals, and fugitive warrants
Data enter case/defendant information into state computer system, creates master record for all new defendants, assign case numbers and schedule hearings
Apprise clients of responsibilities to attend pre-trial conferences, trials, and hearings
Record not guilty pleas and set up pre-trial conferences
Maintain daily calendar of all cases scheduled for arraignment
Prepare files daily to assure proper scheduling
Identify, organize, and prepare paperwork for court
Maintain calendar for BAC refusals, calendar for requested hearings, prepares necessary documents for court and judge's signature
Receive and data enter warrant information for warrants served, assure proper accounting for original warrant document
Issue summons, warrants, subpoenas, no contact orders, dismissals and deliver to proper agencies for service, assure warrants and no contact orders are properly docketed and entered into respective book, and coordinates with warrants officer and records department
Receive processes and receipts cash and surety bonds, collect fines, fees and forfeitures, posts receipts to proper case and determines status of the defendant
Determine need for arraignment or court hearing and prepares necessary documents
Process electronic filings in the online filing system, review and check for accuracy, file stamp, and accept or reject documents
Ensure the correct data entry is performed and forward filings to correct workflow path
Monitor filings in the computer system to ensure timely processing of filings
Attend district or magistrate court hearings and proceedings, bring prepared paperwork and data enter case disposition and hearing results, schedule future hearings, and closes cases
Prepare and issues warrants, rescinding orders, etc
Monitor recording and swears in witnesses in the absence of the Judicial Clerk
Assure security and integrity of case documentation
Receive and process request for copies of transcripts, collect money and data enter into State system
Assure security of various minutes, transcripts, and documents
Perform complex accounting and bookkeeping of all money received through the individual cashiering station including cash, money order, business and personal checks, and credit cards
Prepare daily balance and turns into the Court Operations Manager
Assist public and law enforcement officers with payments on fines
Respond to inquiries related to fine balances, suspensions citations, court appearances, and citation history
Process daily receipts and updates computer records
Report to state office of transportation as required, update case file for hearings, and coordinate with district/magistrate judicial secretaries as needed
Follow established procedures in processing infractions
Run weekly reports, review, print and prepare notices for mailing
Filing of Civil Complaint, while at the windows assisting patrons in opening new cases all initial case filings in District and Magistrate Division of any type
Answer telephone and give messages or take messages from attorneys, probation officers, police officers, and the general public
apprises callers of status of various cases
exercises judgment related to confidentiality and propriety of case, hearing, warrants, and related sensitive material
Maintain calendar schedules for all Unlawful detainer/eviction and Supplemental hearings, mails notice of hearings
Ensure that all sealed cases are handled accordingly
Ensure that all petitions are electronically mailed to both Idaho Falls Police Department and Bonneville County Sheriff's Office
Work with several systems, Odyssey, OFS, Work-Flow Queue & Guide and File
Work with the Court Assistance Officer, Domestic Violence & Guardianship Coordinator
Ability to maintain regular, reliable patterns in work product and attendance according to Bonneville County's expectations
Perform duties as assigned

Requirements

Graduation from a high school
Two (2) years of post high school training or experience general office practice
An equivalent combination of education and experience
Must be bondable
Must meet all security requirements for access to NCIC/ISTARS reports including background check and fingerprinting
Preference in hiring shall be given to applicants with legal clerical or secretarial experience
Highly proficient keyboard and 10-key skills

What we offer

One of the Nation's best state retirement systems (PERSI) that offers a lifetime benefit
12 paid holidays
Generous vacation and sick leave that start accruing as soon as you start
Medical, dental, and vision insurance
PERSI Choice 401(k)
Deferred compensation plan
Life insurance
Short and long-term disability insurance
Student Loan Forgiveness
Employee Assistance Program (EAP)
Flexible Spending Accounts (FSA)

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