Coupa Administrator Job at Robert Half (Dallas)

Coupa Platform Administrator

We are looking for a Coupa Platform Administrator to support procurement operati...

Location

United States , Whitehouse Station

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on knowledge of Coupa Procure-to-Pay processes is strongly preferred
At least 2 years of experience in procurement-related work is preferred
At least 2 years of experience in system administration is preferred
Ability to manage reporting, analytics, and data review activities with strong attention to detail
Experience supporting user training, stakeholder communication, and issue resolution in a business systems environment
Working knowledge of supplier compliance, vendor coordination, and policy-driven purchasing practices
Strong organizational and project management skills with the ability to handle changing priorities in a hybrid work setting

Job Responsibility

Act as the primary point of contact between procurement stakeholders, suppliers, and Coupa support partners to keep platform activity aligned with operational goals
Administer the Coupa environment by maintaining configurations, approval paths, buying controls, and location data across production and test instances
Coordinate supplier onboarding efforts, support communication plans, and work with vendor management and risk teams to uphold policy and compliance expectations
Create, refine, and deliver reporting solutions, including spend analysis and procurement metrics, to help teams monitor activity and identify improvement opportunities
Lead user support activities by resolving platform, process, and integration issues while escalating complex concerns when needed
Organize and deliver training sessions, user guidance, and ongoing testing to strengthen adoption and improve day-to-day use of the system
Oversee platform updates and related change management activities to ensure enhancements are introduced smoothly and with minimal disruption
Partner with internal stakeholders and external service providers on projects, planning efforts, budgeting support, and broader procurement initiatives tied to the Coupa platform

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Sr Analyst, Procurement Indirect Systems

This is where your work makes a difference. At Baxter, we believe every person—r...

Location

India , Bengaluru

Salary:

Not provided

Baxter

Expiration Date

Until further notice

Requirements

Strong background in AP and Procure to Pay in a multinational environment
Third level qualification
Ability to communicate in fluent English is essential
Strong IT skills including knowledge of Microsoft Office Suite, Reporting and ERP systems
such as JDE, SAP, Oracle and Access will be an advantage
Experience in developing and maintaining strong relationships at all levels of the organization
Proven ability to work and contribute as a member of a team in a challenging and dynamic environment
must be flexible in undertaking new and changing responsibilities
Excellent analytical, troubleshooting and problem solving skills, displaying a high level of attention to detail, training, systems and process improvement experience
Ability to work globally and cross functionally in team-oriented environment, also work independently under strict deadlines and changing priorities

Job Responsibility

Support for Asia-Pacific users of Purchasing processes and systems
Resolving queries and issues from P2P users
Administration of PSM systems including Coupa, BSM, I-Contract & SharePoint
Preparing and compiling reports including the issue of PSM metrics monthly & as required
Assisting with the development, testing and implementation of new P2P technologies and upgrades of existing technologies, including Coupa upgrades & electronic catalogues
Delivering training to P2P users from across Europe
Driving Improvement and ensuring compliance to PSM processes
Assist in ensuring that compliance to all SOPs is measured and met
Facilitate training in all existing and new processes
Actively participate in or lead projects/initiatives to achieve continuous process improvement

Fulltime

New

Administrative and Inventory Coordinator

At Cotino®, a Storyliving by Disney™ community, we're creating something entirel...

Location

United States , Rancho Mirage; Palm Desert

Salary:

28.25 USD / Hour

Disney

Expiration Date

Until further notice

Requirements

A valid California Driver's License
6+ months of experience in Administrative Support, Food & Beverage, or Inventory Management roles, or Supply Chain Operations
Flexibility to work early mornings (as early as 5:00 AM), as well as weekends, overnights, and holidays
Experience using inventory management systems and tools
Ability to lift up to 50 lbs. and work in cooler/freezer environments for extended periods
Strong attention to detail with an analytical mindset
Proven ability to track and manage multiple priorities simultaneously
Skilled in building and maintaining reports, trackers, and data tools
Ability to develop and refine Standard Operating Procedures (SOPs) in a fast-paced, evolving environment
adaptable and solutions-oriented

Job Responsibility

Create manage and track purchase orders across multiple business lines
Monitor open POs and resolve discrepancies and aging orders
Partner with leadership and Sourcing to onboard and manage vendors
Determine order quantities based on historical usage demand patterns and operational needs
Receive inspect and validate deliveries for accuracy quality and timeliness
Identify and resolve discrepancies including shortages damages or incorrect shipments
Coordinate with vendors and internal teams to ensure timely resolution of issues
Ensure compliance with food safety and product handling standards
Maintain accurate inventory levels using inventory management systems
Execute inventory transactions including transfers spoilage tracking and adjustments

What we offer

health and savings benefits
educational opportunities
special extras that only Disney can provide
medical financial and other benefits dependent on the level and position offered

Fulltime

Accounts Payable Clerk

This opportunity is ideal for someone who enjoys accurate transactional work, ca...

Location

United States , Cary

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in accounts payable, invoice entry, or a similar transactional finance support role
Strong numeric data entry skills with a high level of accuracy and attention to detail
Ability to handle repetitive, high-volume administrative work while meeting daily productivity expectations
Familiarity with accounts payable processes, including invoice handling and expense-related transactions
Experience using business systems such as Coupa, Workday Financial Management, or similar financial software is preferred
Comfortable working independently in a remote-capable environment while staying organized and responsive
Solid computer skills and the ability to learn internal tools and workflows quickly

Job Responsibility

Enter a high volume of invoice details into the accounts payable system with speed and accuracy each day
Review scanned invoices and manually record required information to ensure transactions are captured correctly
Support day-to-day accounts payable processing for invoice volumes that may range from approximately 50 to 100 items daily
Verify data before submission to reduce entry errors and maintain reliable financial records
Assist with expense-related documentation and processing as needed within established procedures
Work within finance platforms and related tools to update invoice and payment information accurately
Help maintain organized records for payable transactions to support reporting and audit readiness
Contribute to ongoing workflow activities in a partially automated processing environment where manual entry remains essential

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Executive Assistant - Legal

Join us as an Executive Assistant - Legal, where you will provide critical suppo...

Location

United States , Wilmington

Salary:

Not provided

Barclays

Expiration Date

Until further notice

Requirements

Experience supporting leaders or teams in an administrative role
Comfortable managing calendars, travel, and expenses
Familiar with tools like Coupa, Copilot and PowerPoint

Job Responsibility

Management of senior executive members calendars and overseeing their timely responses to meeting invitations and requests
Planning and arranging travel itineraries, including flights, accommodation, and ground transportation, ensuring timely and efficient travel for the executive
Proactively anticipating the needs of the senior executive, prioritising tasks, and ensuring timely completion
Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organisation management tasks
Management and facilitation of senior executive members meetings

Fulltime

Business Support Assistant

This is where your work makes a difference. At Baxter, we believe every person—r...

Location

Australia , Old Toongabbie

Salary:

Not provided

Baxter

Expiration Date

Until further notice

Requirements

Proven experience in a Personal Assistant (PA), Executive Assistant (EA), or Administrative Support role
Advanced proficiency across the Microsoft 365 suite, including Outlook, Word, PowerPoint, Excel, and Teams
Strong experience using digital collaboration and virtual meeting platforms
Excellent organisational, communication, and multitasking skills
Experience with Concur and Coupa is advantageous, though not essential, as training can be provided
Ability to manage competing priorities while maintaining accuracy and professionalism

Job Responsibility

Administer travel arrangements for team including flights, visas, accommodation, meetings & transfers
Typing of correspondence/documents and prepare presentations in a professional manner
Organise meetings internally, reserve rooms and answer the telephone in a timely and professional manner to guarantee customer satisfaction
Coordination of Conferences, Team Meetings and assist with other activities such as the Annual Sales & Marketing Conference
Assist with the coordination of the ANZ training calendar, collating attendees, catering, materials for ANZ Training Manager & Team
Organise a smooth commencement for new departmental staff by arranging a computer, phone, office, Induction meetings with other departments
Prepare, monitor & track progress of Grants & Donation forms
Taking Minutes for Leadership Team Meetings and other management meetings as requested
Organise catering through canteen/local supplier as required
Process expenses through Concur

Fulltime

Accounting Assistant

We are looking for an Accounting Assistant to support project-based accounting a...

Location

United States , Bellevue

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an accounting assistant, project accounting, or construction office support role.
Working knowledge of accounts payable processes, invoice coding, payroll administration, and financial recordkeeping.
Familiarity with certified payroll, prevailing wage regulations, and union workforce requirements.
Ability to manage multiple deadlines with strong accuracy and attention to detail.
Proficiency with Microsoft Office applications, especially Excel, Word, and Outlook.
Experience in heavy civil, roadway, or commercial construction environments is preferred.
Exposure to tools such as Coupa or other procurement, tracking, or construction management systems is a plus.
Strong communication and organizational skills with the ability to coordinate effectively with vendors, subcontractors, and internal teams.

Job Responsibility

Coordinate weekly payroll inputs and timekeeping records for more than 60 union craft employees, ensuring pay is administered in compliance with prevailing wage and collective bargaining requirements.
Handle project-related accounts payable activities, including reviewing invoices, coding expenses, and preparing payments for materials and operational costs.
Support purchasing functions by submitting orders, confirming receipts electronically, onboarding vendors, and serving as a point of contact for supplier communication.
Maintain organized project documentation and ensure records are complete, current, and easily accessible for internal use.
Facilitate onboarding activities for new employees by assisting with union dispatch steps, employment paperwork, orientation logistics, and initial equipment setup.
Oversee day-to-day project office support, including supply inventory, office equipment coordination, breakroom upkeep, and assistance with meetings or team events.
Administer subcontractor-related documentation and help prepare monthly pay applications and required project reporting.
Assist with accounting support tasks such as bank reconciliations, accounts receivable coordination, and invoice tracking as needed.
Use Microsoft Office and related project or procurement systems to maintain accurate financial and administrative records.
Contribute to smooth project operations by responding to ad hoc administrative and accounting needs across the office.

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Assistant Buyer/Procurement Administrator

Do you have procurement experience? Do you have administration experience? Do yo...

Location

United Kingdom , Coalville

Salary:

15.50 - 16.50 GBP / Hour

Randstad

Expiration Date

Until further notice

Requirements

Prior experience in an office based administrative role
Previous procurement experience
Capacity to operate under minimal supervision
Strong IT literacy skills with MS Office and Google suite
Excellent attention to detail
Strong verbal and written communication skills

Job Responsibility

Procurement administration of tasks
response to queries into central mailbox
review and release / challenge of requisitions within Coupa PO system
support Category Manager with ad hoc queries and tender activity
various system admin activities across E1, SAP, Coupa and Causeway CPA
supporting calls from site to resolve PO issues
Communicating findings with relevant staff members
General administration duties, emailing, filing, data entry, answering calls
Collaborating data into IT systems

What we offer

Advice and editing on your current CV
Dedicated team throughout your journey within the role
Paid holiday
Exclusive online services including restaurant and retail discounts
Chance to receive £300* for referring a friend
Opportunity for progression into permanent roles
Competitive rates of pay

Select Country

Coupa Administrator

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?