Country Operations Department Coordinator

• Holding the administrative space for the department by ensuring smooth and reliable operations and supporting clear coordination and information flow
• Providing organisational and operational support to the Country Operations Director and Regional Director Europe, including managing calendars, coordinating travel, and supporting budgeting and expense processes
• Facilitating collaboration across teams by coordinating meetings, strengthening digital ways of working, and using AI tools to improving preparation, delivery, and follow-up
• Supporting project implementation by tracking timelines, monitoring progress and budgets, and maintaining documentation, reports, and presentations
• Organising team events, workshops, and trainings, ensuring effective logistical planning and preparation
• Coordinating with external vendors and supporting recruitment and onboarding processes to enabling teams to work effectively from day one
• Ensuring alignment with organisational policies and procedures in daily operations

• Relevant professional experience in an international context, with proven ability to work effectively across multiple countries is essential
• Fluency in English
• High proficiency in MS Office (especially Excel and PowerPoint), combined with confidence in digital collaboration and project management tools and the ability to use technology, including AI - to improve efficiency and effectiveness.
• Strong competence in structuring information, processes, and workflows
• Excellent organisational and time management skills, strong attention to detail, and a proactive, solution-oriented mindset
• Ability to manage multiple priorities while maintaining a collaborative working style and high level of discretion
• High intercultural competence and the ability to work effectively with diverse teams across different cultural contexts
• Passion for animal welfare and FOUR PAWS' vision and mission

additional languages such as German, French, Spanish, or others are an asset

• Flexible working times with the option of partial remote work
• A dog-friendly workplace
• Workplace health and wellbeing initiatives
• Wiener Linien annual ticket (or partial contribution to Klima Ticket) and pension fund after probationary period
• PAWSdays: extra days off at the end of the year on top of your 25 days of annual leave
• Birthday leave: extra day off to use around your birthday