Country Logistics Coordinator Job at Coopi (Abuja)

Job Description

COOPI is looking for a Country Logistics Coordinator in Nigeria. At the mission level, the Country Logistics Coordinator, together with his dedicated team, is responsible for all logistics and security activities in the country and plays a supporting, advisory and monitoring role vis-à-vis the project leaders and logistics assistants in the provinces to ensure that COOPI procedures and rules on procurement, logistics, document storage, equipment management and asset storage, and risk management (security, health, fraud) are known, understood and adhered to. Capacity building is an essential aspect of the position.

Job Responsibility

Ensuring the logistical coordination of the country
Carry out, follow-up or validate (as appropriate) the procurement procedures, supply of goods/services, transport systems and technical organisation of the work of all COOPI field offices in the country
Ensure the practical and administrative management of the warehouses and inventory of COOPI-owned and project-purchased durable goods
Coordinate the country logistics function at the national coordination level and provide monitoring/support to the operational bases
Ensure the planning and organisation of all logistical activities at national level
Ensure the proper functioning of logistics in terms of quality and quantity, at all different levels and in compliance with procedures
Ensure that price/supplier databases are up-to-date and regularly compared with those of similar organisations
Provide up-to-date costs and an up-to-date situation of the vehicle and equipment fleet for the preparation of new budgets
Ensure at national level the correct application of procedures - COOPI and donors - concerning the procurement of goods and services
Monitor supplier performance in accordance with COOPI standards
Properly monitor the delivery and archiving of all documentation produced in the process of acquiring goods/services
Verify and participate in the selection process of suppliers of goods and services and in the awarding of contracts for tenders and framework contracts
Provide adequate support with regard to the elaboration of the project procurement plan
Use the COOPI software to monitor the management and archiving of document scans
For coordination, ensure the administrative and operational management of the vehicle fleet, machines and electric generators
In the field, monitor and control the correct administrative and operational management of the vehicle fleet, machines and electric generators
On the basis of monthly logistical reports or through field inspections, check that the maintenance and repair of vehicles are carried out correctly
Ensure compliance with the organisation's procedures and country regulations with regard to the use of vehicles and machines
It is responsible for monitoring durable goods in coordination through the use of the tools provided by the COOPI Logistics Manual
Ensure the monitoring of durable goods on the ground using the tools provided by the COOPI logistics manual
Ensure that durable goods are properly maintained and that there are rules for the proper use of goods in the country
Carry out regular updates of the coordination and field project inventories
Carry out - and ensure on the basis of - the monitoring of storage warehouses and the use of reporting tools by analysing stock monitoring
Ensure that all goods are included in the inventory and checked on entry and exit from the storage space according to COOPI procedures
In coordination, ensure the management of the installation, maintenance and surveillance of IT, communications, radio (HF, VHF) and satellite equipment
Provide adequate training and support to personnel regarding the procedures for using the above-mentioned equipment
It is responsible for managing the security of the organisation's assets and property
Collaborate and assist the Country Coordinator / Project Managers on security aspects of expatriate and local staff
Develop and implement a specific security plan and Standard Operating Procedures (SoP) for the bases of competence
Provide assistance and support for the development of security plans and Standard Operating Procedures (SoP) of the bases
Contribute to the collection of security information and implement preventive actions and mechanisms
Ensure the dissemination of security procedures by scheduling briefings with new staff and regular updates with all staff
In coordination and at the bases, in cooperation with personnel on the ground, ensure adequate security conditions for the organisation's assets and property
Coordinate, supervise and evaluate personnel in hierarchical relation
Organize the training of logistics staff working on country projects (identification of team weaknesses and targeted training)
Ensuring compliance with residency and/or entry authorisation procedures in the country
Ensuring COOPI staff are welcomed at the airport and arranging accommodation for expatriate staff
Ensuring that all reports related to the logistics sector are produced as stipulated by COOPI procedures and the Country Rules
On behalf of the Country Coordinator, represent the organisation during logistics cluster meetings and security briefings (INSO, UNDSS, Embassies, etc.)

Requirements

Degree in Logistics or higher education or LLA (Logistics Learning Alliance) certification in Humanitarian Logistics
Working experience in humanitarian logistics of at least 5 years
Previous experience in logistics coordination of at least 1 to 2 years in similar organizations (in terms of size and constraints)
Indispensable knowledge of the English language
Good command of common software
Strong organizational skills
Willingness to motivate and accompany teams in emergency contexts
Good physical condition and ability to travel and stay in remote or unsafe areas
Excellent negotiation and communication skills
Result orientation, drive for improvement, creativity, initiative
Interest in training, supporting and consulting multicultural teams
Ability to work under pressure and autonomously

Nice to have

Ability to work under pressure and autonomously
Previous experience in Nigeria

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