Group Billing Coordinator

• Charge deposits by credit card, check or wire
• Make sure deposit is received once group is turned definite
• Keep up with deposit schedule based on contract
• Mark deposits in Delphi as they are received
• Send invoices to group contact a month prior to next deposit due date
• Create a folder for each definite group contract
• Review contract for any special concessions such as Room Comp Variance Commission Discounts
• Make an introduction call to the client at least two weeks prior to when their next deposit is due
• Must maintain a positive relationship with the client throughout their function
• Attend pre-convention Meetings for groups assigned to them
• Meet the clients and set up times to review the bill
• Monitor group accounts from check-in through check-out, ensuring accuracy of billing
• Prepare and mail group master accounts with the proper documentation 7-10 days within the departure of the last group delegate
• Ensure that all tasks are completed as required

• Ability to communicate effectively with Guests, Team Members and Management
• Ability to perform basic data entry
• Possess expert spreadsheet knowledge
• Must know 10-key
• Prior Accounting experience preferred
• Willing to learn all areas of Accounting
• Must have good organizational skills
• Must have complete knowledge of AR, Hotel and Catering billing
• Must have ability to work varied schedules as business demands including weekends, nights and holidays

Prior Accounting experience