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The primary responsibilities of this position is to assist in the administration within the Licensing Department and Fuel Department. Working directly with our Fuel Analyst and Licensing Administrator you will support them in our day-to-day transactions. The administration of our routine tasks by utilizing with software and spreadsheets are some of duties that you will be tasked with. Other areas of responsibility include daily interaction with our drivers and other internal departments to provide front line support in terms of Licensing and Fuel.
Job Responsibility:
Complete daily downloads of Bison fuel transactions from all fuel suppliers
Maintain an understanding of the fuel network to support drivers and operational teams
Provide fuel card assistance to drivers, including troubleshooting issues and opening one‑time fuel locations when required
Conduct routine audits on fuel‑related activities to ensure accuracy and compliance
Assist with licensing new company tractors, trailers, and Owner Operators added to the fleet
Support the obtaining, recording, and distribution of permits for operational needs
Develop an understanding of current licensing and permitting procedures to provide guidance to drivers
Respond to inquiries related to licensing, permitting, and U.S. Customs transponders
Participate in additional projects and activities as required
Collaborate closely with the Fuel and Licensing team to deliver prompt and effective service
Perform other duties as assigned by the Manager, Fuel
Requirements:
Currently enrolled in a post-secondary education with a focus on any combination of Supply Chain, Management, or Business Administration, or related field
Experience in administration and data entry is considered to be an asset
Excellent organizational skills
Strong oral and written communication skills
Critical thinking
Ability to manage in a multi-task environment
Computer literate with a proficiency in Microsoft Office
Maintain a professional attitude and confidentiality
Full‑time (Monday to Friday) availability during the summer, with flexible part‑time hours available during the school year
What we offer:
Thrive in a supportive team that provides coaching and training to help develop your skills and progress your career
Dispersed work environments that promote a healthy work-life balance
Meaningful and impactful work and projects with an essential service provider
Join our engaging Wellness Program & extracurricular sports teams