Corporate Secretary Job at Strategic Employment Partners (San Diego)

Corporate Secretary

Sokin is looking for an organised, detail-oriented and proactive Corporate Secre...

Location

United Arab Emirates , Dubai

Salary:

Not provided

Sokin

Expiration Date

Until further notice

Requirements

Relevant experience in a corporate secretarial, governance, paralegal or legal entity management role, ideally gained in-house, within professional services, or in a fast-paced international business
Strong experience supporting global entities, including statutory filings, maintenance of corporate records, and coordination of governance requirements across multiple jurisdictions
Experience preparing and coordinating board and shareholder materials, including agendas, minutes, written resolutions and related governance documentation
Highly organised with excellent attention to detail, and able to manage multiple deadlines, stakeholders and workstreams effectively
Comfortable working cross-functionally with Legal, Finance, Compliance and senior stakeholders, as well as with external advisers and corporate service providers
Strong written and verbal communication skills, with a professional, dependable and process-driven approach
Experience in financial services, fintech or another regulated international business would be advantageous
A relevant company secretarial, governance or legal qualification would be beneficial, but is not essential

Job Responsibility

Support Sokin's global corporate governance and entity management activities
Manage global legal entity structure and corporate governance processes
Ensure that statutory obligations, corporate records and governance requirements are maintained efficiently and to a high standard across the group
Coordinate and administer corporate secretarial responsibilities including support for global entities, corporate filings, board and committee meeting logistics, preparation and maintenance of minutes and resolutions, and oversight of statutory books and records

Fulltime

Corporate Secretary

As Corporate Secretary, you will play a pivotal role in Airwallex’s governance s...

Location

Singapore; Australia; Netherlands , Singapore; Sydney; Melbourne; Amsterdam

Salary:

Not provided

Airwallex

Expiration Date

Until further notice

Requirements

At least 5-10 years of relevant experience
Proven track record in supporting boards and senior management in a global or regional corporate structure
Prior experience managing multi-jurisdictional entities and complex group structures
Experience establishing and maintaining board and committee processes, corporate records and entity management systems
Excellent communication and interpersonal skills
able to interact effectively with Board members, investors, regulators and cross-functional teams
Strong attention to detail, especially for board papers, resolutions and disclosures
High integrity, discretion and sound judgment
Comfortable working in a fast-paced, high-growth global environment
Proactive, hands-on and solutions-oriented

Job Responsibility

Handle the full spectrum of company secretarial matters for licensed entities across different regions
Organizing and facilitating board, committee and general meetings, including preparing agenda, resolutions, minutes and presentation materials
Maintaining and handling statutory filings and statutory registers
Handling group entities’ corporate matters, including incorporation, restructuring, capital injection, winding down and audit support
Ensuring timely and accurate regulatory filings
Lead the company secretarial function across jurisdictions and coordinate and manage external service providers
Support entity-level audits and due diligence processes for financing, M&A, and regulatory reviews
Act as a key liaison with directors, investors, regulators and cross-functional teams
Support the implementation of best practices in data protection, cybersecurity, and technology risk management

Fulltime

Corporate Secretary

We are currently seeking a corporate secretary to join our bench support a varie...

Location

Singapore , Singapore

Salary:

Not provided

Axiom Law

Expiration Date

Until further notice

Requirements

Law degree holder or other relevant disciplines
4+ years of experience as a Corporate Secretary or in a similar role, preferably in a corporate setting / financial institution or law firm
Excellent knowledge of corporate governance principles, best practices, and relevant regulations

Job Responsibility

Monitor and ensure compliance with corporate governance policies, regulations, and laws
Support the board of directors and executive management in matters related to corporate governance, including the implementation of best practices and adherence to corporate policies
Ensure the company meets all legal and regulatory obligations
Organize, prepare, and document board meetings and decisions
Maintain and organize all company records, books, and registers meticulously
Manage annual filings and ensure timely submissions to relevant authorities

What we offer

Health benefits
Paid time off
Access to professional development resources
Learning and development programs

Corporate Legal Secretary

We are looking for a highly organized Corporate Legal Secretary to support senio...

Location

United States , San Mateo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in a legal secretary, corporate legal administrative, or executive support role within a law firm or corporate legal department
Strong background in calendar management, travel coordination, expense processing, and support for senior-level executives
Knowledge of legal document handling, court-related filings, service of process tracking, and general legal administrative procedures
Familiarity with real estate documentation, lease administration, or corporate property-related legal work is highly valued
Proficiency in preparing clear business correspondence, formatting legal materials, and maintaining organized electronic and physical records
Ability to manage confidential information with discretion while balancing multiple deadlines in a fast-paced environment
Comfortable working with invoicing workflows, vendor communication, and department coordination across legal, accounting, and HR teams

Job Responsibility

Support the Chief Administrative Officer with complex scheduling, travel planning, itinerary preparation, and coordination of meetings involving both internal partners and outside parties
Act as a central point of contact for legal leadership by managing communications, resolving scheduling conflicts, and prioritizing urgent matters with sound judgment
Prepare, revise, proof, and distribute correspondence, presentations, legal documents, transaction materials, and executive briefing packets
Oversee departmental administrative workflows, including expense submissions, check requests, purchase card reconciliations, and invoice routing through established approval procedures
Receive, track, and distribute legal notices, subpoenas, summons, complaints, hearing documents, and government correspondence related to properties and regulatory matters
Maintain matter records for claims and disputes, keeping legal tracking systems current through close coordination with attorneys and paralegals
Coordinate meetings, team gatherings, off-site events, and department functions by arranging logistics, venues, catering, conference rooms, and virtual meeting details
Manage incoming calls, daily mail, certified shipments, and document handling tasks such as scanning, copying, filing, and distribution across the Legal Department
Organize legal and real estate records, update department reference materials, maintain electronic and physical filing systems, and assemble closing binders and execution packages
Provide notary support for legal documents and assist with housing contract submissions, HR-related administrative projects, and other departmental assignments as needed

What we offer

medical, vision, dental, and life and disability insurance
enrollment in our company 401(k) plan

Corporate Legal Secretary

We are seeking an experienced Corporate Legal Secretary to join a Silicon Valley...

Location

United States , Palo Alto

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum 5+ years of relevant experience, preferably supporting corporate or emerging companies practices in a law firm environment
Advanced proficiency with Microsoft Office, document management systems, Kofax Power PDF, and electronic signature platforms
experience with corporate filings preferred
Strong written and verbal communication skills, with a high level of professionalism and client service focus
Exceptional organizational skills, attention to detail, and ability to manage multiple priorities under tight deadlines while maintaining confidentiality
Demonstrated sound judgment, analytical thinking, and problem‑solving skills, with the ability to work independently and collaboratively in a fast‑paced environment

Job Responsibility

Provide comprehensive legal administrative support to attorneys, including high‑volume communications, client liaison, and multi–time zone meeting coordination
Serve as a primary point of contact for clients, founders, investors, and internal teams, delivering a high level of customer service
Initiate client and matter openings, including conflicts checks, engagement letters, and related intake processes
Assist with company formations and corporate governance, including preparation, filing, and maintenance of organizational and capitalization documents
Prepare, coordinate, and track execution of signature packets and closing documents for venture financings and other corporate transactions
Draft, edit, proofread, redline, and manage corporate and transactional documents
maintain accurate electronic and hard‑copy client files
Manage attorney calendars, deadlines, meetings, travel, CLE records, and proactively follow up to ensure deadlines are met
Support billing and administrative operations, including time entry, expenses, invoices, reimbursements, vendor payments, and delegation to administrative staff

What we offer

medical
vision
dental
life and disability insurance
eligible to enroll in company 401(k) plan

Senior Corporate Counsel & Company Secretary

Location

India , Gurgaon

Salary:

Not provided

MSA BOURGOGNE

Expiration Date

Until further notice

Requirements

Bachelor’s degree in law (LLB) or above from a good domestic or overseas university
Qualified Company Secretary with a membership of the Institute of Company Secretaries of India (ICSI)
At least 10 years hands on experience in Legal function of multinational manufacturing companies in the assigned countries or region, preferably a good mixture of major law firm and in-house
Proven track record in handling general legal matters, including contracts, corporate matters & litigation
Solution-driven and results-oriented, with outstanding organizational and analytical skills
Business savvy with the ability to work successfully with high level business clients and to evaluate and accept appropriate risks to protect shareholder value
Desire to work as part of a team, with the ability to motivate others and to facilitate problem solving
willingness to go further to enhance collaborative and professional excellence team culture

Job Responsibility

Contract Management and Negotiation
Monitor and improve process for contract management, review and negotiation for higher value and higher risk agreements
advise all levels of business partners on a broad range of business transactions
update and develop standard documentation to protect Company's best interests on contractual commitments, balance and optimize risks, gain greater commercial benefits, and ensure Company is protected legally
Effectively work with business teams to understand customer and vendor business in the different regions globally for successful contract negotiations
Ensure business goals are met in a way that complies with applicable laws and regulations and Gates corporate requirements
support and promote Gates corporate requirements and ethical standards within the business community in the region
Prepare and deliver country and enterprise-specific training on relevant and topical issues for best practices in risk mitigation
Apply business strategies and initiatives in agreements of all kinds, including negotiation and application of these initiatives to secure business success and risk mitigation
Drive continuous improvement in legal governance, reporting and knowledge management to maintain consistency, quality and institutional capability

Fulltime

New

Am-Legal

Location

India , Bengaluru City

Salary:

Not provided

Randstad

Expiration Date

August 08, 2026

Requirements

Bachelor's degree in Law (LLB) / Graduate with relevant legal experience
2-4 years of experience in a law firm, corporate legal department, or secretarial practice
Basic understanding of Indian laws and corporate compliances
Good drafting and documentation skills
Strong organizational and time-management abilities
Attention to detail and confidentiality
Proficiency in MS Office (Word, Excel, PowerPoint)
Ability to multitask and work under deadlines
Good communication and coordination skills

Job Responsibility

Legal & Documentation Support
Compliance & Regulatory Support
Research & Case Management
Coordination & Communication
Administrative Support

Fulltime

New

Corporate Paralegal

A telecommunications company in Memphis is seeking an experienced Corporate Para...

Location

United States , Collierville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience as a Corporate Paralegal or in a comparable in-house legal support role
Experience reviewing and redlining commercial contracts
Familiarity with corporate governance and Secretary of State filings
Strong understanding of compliance principles and legal research methodologies
Exceptional organizational skills with the ability to manage multiple priorities and deadlines
Strong written and verbal communication skills, with the ability to interact effectively with cross-functional teams
Proficiency with Microsoft Office Suite and DocuSign.

Job Responsibility

Review, redline, and assist in the negotiation of commercial contracts and vendor agreements
Partner with internal sales teams to facilitate timely contract execution and address contract-related inquiries
Track and manage contracts throughout the entire lifecycle, including maintaining organized records and monitoring key dates and obligations
Conduct legal and regulatory research to support business initiatives and compliance requirements
Assist with corporate compliance efforts and help ensure adherence to applicable laws, regulations, and internal policies
Prepare and obtain corporate filings and certificates from various Secretary of State offices
Coordinate the collection of wet signatures and execution of legal documents as needed
Develop and deliver presentations and training materials to internal teams regarding contract processes, requirements, and best practices
Maintain accurate legal documentation and support the day-to-day operations of the legal department.

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan participation

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