CrawlJobs Logo
Airwallex Logo Airwallex · Legal

Corporate Secretary

Singapore; Australia; Netherlands, Singapore · Job Posted February 21, 2026
Apply Position
Job Link Share

Job Description

As Corporate Secretary, you will play a pivotal role in Airwallex’s governance structure, supporting our board and senior management, and ensuring robust compliance and best-in-class corporate governance across our global group. You will lead the full spectrum of company secretarial matters for licensed entities across multiple regions and jurisdictions globally.

Job Responsibility

  • Handle the full spectrum of company secretarial matters for licensed entities across different regions
  • Organizing and facilitating board, committee and general meetings, including preparing agenda, resolutions, minutes and presentation materials
  • Maintaining and handling statutory filings and statutory registers
  • Handling group entities’ corporate matters, including incorporation, restructuring, capital injection, winding down and audit support
  • Ensuring timely and accurate regulatory filings
  • Lead the company secretarial function across jurisdictions and coordinate and manage external service providers
  • Support entity-level audits and due diligence processes for financing, M&A, and regulatory reviews
  • Act as a key liaison with directors, investors, regulators and cross-functional teams
  • Support the implementation of best practices in data protection, cybersecurity, and technology risk management

Requirements

  • At least 5-10 years of relevant experience
  • Proven track record in supporting boards and senior management in a global or regional corporate structure
  • Prior experience managing multi-jurisdictional entities and complex group structures
  • Experience establishing and maintaining board and committee processes, corporate records and entity management systems
  • Excellent communication and interpersonal skills
  • able to interact effectively with Board members, investors, regulators and cross-functional teams
  • Strong attention to detail, especially for board papers, resolutions and disclosures
  • High integrity, discretion and sound judgment
  • Comfortable working in a fast-paced, high-growth global environment
  • Proactive, hands-on and solutions-oriented

Nice to have

  • Experience in a regulated financial services or fintech environment
  • Chartered Secretary
Airwallex - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Corporate Secretary

8 matching positions

Corporate Secretary

Sokin is looking for an organised, detail-oriented and proactive Corporate Secre...
Location
Location
United Arab Emirates , Dubai
Salary
Salary:
Not provided
sokin.com Logo
Sokin
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Relevant experience in a corporate secretarial, governance, paralegal or legal entity management role, ideally gained in-house, within professional services, or in a fast-paced international business
  • Strong experience supporting global entities, including statutory filings, maintenance of corporate records, and coordination of governance requirements across multiple jurisdictions
  • Experience preparing and coordinating board and shareholder materials, including agendas, minutes, written resolutions and related governance documentation
  • Highly organised with excellent attention to detail, and able to manage multiple deadlines, stakeholders and workstreams effectively
  • Comfortable working cross-functionally with Legal, Finance, Compliance and senior stakeholders, as well as with external advisers and corporate service providers
  • Strong written and verbal communication skills, with a professional, dependable and process-driven approach
  • Experience in financial services, fintech or another regulated international business would be advantageous
  • A relevant company secretarial, governance or legal qualification would be beneficial, but is not essential
Job Responsibility
Job Responsibility
  • Support Sokin's global corporate governance and entity management activities
  • Manage global legal entity structure and corporate governance processes
  • Ensure that statutory obligations, corporate records and governance requirements are maintained efficiently and to a high standard across the group
  • Coordinate and administer corporate secretarial responsibilities including support for global entities, corporate filings, board and committee meeting logistics, preparation and maintenance of minutes and resolutions, and oversight of statutory books and records
  • Fulltime
Read More
Arrow Right

Corporate Secretary

A highly respected, national law firm is seeking a sophisticated Corporate Secre...
Location
Location
United States , San Diego
Salary
Salary:
105000.00 USD / Year
strategicemployment.com Logo
Strategic Employment Partners
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3+ years of experience as a Legal Assistant, Executive Assistant, or Corporate Secretary, preferably within a mid-to-large law firm or a sophisticated in-house legal department
  • Solid understanding of corporate and/or transactional legal processes
  • Exceptional organizational skills and a mastery of the Microsoft Office Suite
  • A high degree of initiative, the ability to "own" a project from start to finish, and a commitment to delivering high-quality work product
Job Responsibility
Job Responsibility
  • Assist multiple corporate attorneys with the administrative lifecycle of transactional legal services, including document preparation and closing logistics
  • Manage complex calendars, schedule high-stakes meetings, and coordinate travel arrangements
  • Serve as a primary point of contact for clients, internal stakeholders, and external partners, ensuring all communications are handled with discretion and professionalism
  • Anticipate the needs of the legal team to streamline daily operations and ensure all deadlines are met in a high-pressure environment
  • Fulltime
Read More
Arrow Right

Corporate Legal Secretary

We are looking for a highly organized Corporate Legal Secretary to support senio...
Location
Location
United States , San Mateo
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience in a legal secretary, corporate legal administrative, or executive support role within a law firm or corporate legal department
  • Strong background in calendar management, travel coordination, expense processing, and support for senior-level executives
  • Knowledge of legal document handling, court-related filings, service of process tracking, and general legal administrative procedures
  • Familiarity with real estate documentation, lease administration, or corporate property-related legal work is highly valued
  • Proficiency in preparing clear business correspondence, formatting legal materials, and maintaining organized electronic and physical records
  • Ability to manage confidential information with discretion while balancing multiple deadlines in a fast-paced environment
  • Comfortable working with invoicing workflows, vendor communication, and department coordination across legal, accounting, and HR teams
Job Responsibility
Job Responsibility
  • Support the Chief Administrative Officer with complex scheduling, travel planning, itinerary preparation, and coordination of meetings involving both internal partners and outside parties
  • Act as a central point of contact for legal leadership by managing communications, resolving scheduling conflicts, and prioritizing urgent matters with sound judgment
  • Prepare, revise, proof, and distribute correspondence, presentations, legal documents, transaction materials, and executive briefing packets
  • Oversee departmental administrative workflows, including expense submissions, check requests, purchase card reconciliations, and invoice routing through established approval procedures
  • Receive, track, and distribute legal notices, subpoenas, summons, complaints, hearing documents, and government correspondence related to properties and regulatory matters
  • Maintain matter records for claims and disputes, keeping legal tracking systems current through close coordination with attorneys and paralegals
  • Coordinate meetings, team gatherings, off-site events, and department functions by arranging logistics, venues, catering, conference rooms, and virtual meeting details
  • Manage incoming calls, daily mail, certified shipments, and document handling tasks such as scanning, copying, filing, and distribution across the Legal Department
  • Organize legal and real estate records, update department reference materials, maintain electronic and physical filing systems, and assemble closing binders and execution packages
  • Provide notary support for legal documents and assist with housing contract submissions, HR-related administrative projects, and other departmental assignments as needed
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • enrollment in our company 401(k) plan
Read More
Arrow Right

Corporate Legal Secretary

We are seeking an experienced Corporate Legal Secretary to join a Silicon Valley...
Location
Location
United States , Palo Alto
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum 5+ years of relevant experience, preferably supporting corporate or emerging companies practices in a law firm environment
  • Advanced proficiency with Microsoft Office, document management systems, Kofax Power PDF, and electronic signature platforms
  • experience with corporate filings preferred
  • Strong written and verbal communication skills, with a high level of professionalism and client service focus
  • Exceptional organizational skills, attention to detail, and ability to manage multiple priorities under tight deadlines while maintaining confidentiality
  • Demonstrated sound judgment, analytical thinking, and problem‑solving skills, with the ability to work independently and collaboratively in a fast‑paced environment
Job Responsibility
Job Responsibility
  • Provide comprehensive legal administrative support to attorneys, including high‑volume communications, client liaison, and multi–time zone meeting coordination
  • Serve as a primary point of contact for clients, founders, investors, and internal teams, delivering a high level of customer service
  • Initiate client and matter openings, including conflicts checks, engagement letters, and related intake processes
  • Assist with company formations and corporate governance, including preparation, filing, and maintenance of organizational and capitalization documents
  • Prepare, coordinate, and track execution of signature packets and closing documents for venture financings and other corporate transactions
  • Draft, edit, proofread, redline, and manage corporate and transactional documents
  • maintain accurate electronic and hard‑copy client files
  • Manage attorney calendars, deadlines, meetings, travel, CLE records, and proactively follow up to ensure deadlines are met
  • Support billing and administrative operations, including time entry, expenses, invoices, reimbursements, vendor payments, and delegation to administrative staff
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • eligible to enroll in company 401(k) plan
Read More
Arrow Right

Senior Corporate Counsel & Company Secretary

Location
Location
India , Gurgaon
Salary
Salary:
Not provided
bourgogne.msa.fr Logo
MSA BOURGOGNE
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in law (LLB) or above from a good domestic or overseas university
  • Qualified Company Secretary with a membership of the Institute of Company Secretaries of India (ICSI)
  • At least 10 years hands on experience in Legal function of multinational manufacturing companies in the assigned countries or region, preferably a good mixture of major law firm and in-house
  • Proven track record in handling general legal matters, including contracts, corporate matters & litigation
  • Solution-driven and results-oriented, with outstanding organizational and analytical skills
  • Business savvy with the ability to work successfully with high level business clients and to evaluate and accept appropriate risks to protect shareholder value
  • Desire to work as part of a team, with the ability to motivate others and to facilitate problem solving
  • willingness to go further to enhance collaborative and professional excellence team culture
Job Responsibility
Job Responsibility
  • Contract Management and Negotiation
  • Monitor and improve process for contract management, review and negotiation for higher value and higher risk agreements
  • advise all levels of business partners on a broad range of business transactions
  • update and develop standard documentation to protect Company's best interests on contractual commitments, balance and optimize risks, gain greater commercial benefits, and ensure Company is protected legally
  • Effectively work with business teams to understand customer and vendor business in the different regions globally for successful contract negotiations
  • Ensure business goals are met in a way that complies with applicable laws and regulations and Gates corporate requirements
  • support and promote Gates corporate requirements and ethical standards within the business community in the region
  • Prepare and deliver country and enterprise-specific training on relevant and topical issues for best practices in risk mitigation
  • Apply business strategies and initiatives in agreements of all kinds, including negotiation and application of these initiatives to secure business success and risk mitigation
  • Drive continuous improvement in legal governance, reporting and knowledge management to maintain consistency, quality and institutional capability
  • Fulltime
Read More
Arrow Right

Deputy Governance Manager, UK & Lloyd's

Deputy Governance Manager, UK & Lloyd's is a role supporting the management comm...
Location
Location
United Kingdom , London
Salary
Salary:
Not provided
axa.com Logo
Axa
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Background in corporate governance with proven experience as a governance professional or company secretary / part qualified company secretary preferred
  • Knowledge of UK company law in general and particularly the Companies Act 2006 preferred
  • Previous financial services sector experience preferred
  • Proven minute writing skills, preferably gained within financial services
  • Interpersonal Communication: Excellent verbal and written communication and influencing skills
  • Ability to work in an international, multicultural environment
  • Ability to work independently and on own initiative whilst being part of a wider team
  • Ability to prioritise conflicting needs, progress matters expeditiously and follow through on projects to successful completion
  • A proactive approach to problem-solving with good decision-making capabilities
  • Prior experience of the Lloyd's market desirable, but not essential
Job Responsibility
Job Responsibility
  • To support the efficient and effective operation of the management committee level of the governance framework of AXA XL's two key regulated insurance companies (AXA XL Underwriting Agencies ('AXUAL') and AXA XL Insurance Company UK Limited (AXICL UK')) in the UK, with a particular focus on supporting Finance governance reporting and associated committees
  • Act as Committee Secretary for the following AXUAL and AXICL UK legal entities: Reinsurance Review Committee, Regulatory Reporting and Approvals Committee, and other committees as required from time to time
  • Assist in the implementation and embedding of the corporate governance framework, including: meeting coordination
  • agenda setting
  • annual planning
  • meeting sequencing
  • production of committee packs
  • tracking actions
  • facilitating reviews and approvals
  • and, preparing high-quality minutes
What we offer
What we offer
  • Robust support for Flexible Working Arrangements
  • Enhanced family-friendly leave benefits
  • Named to the Diversity Best Practices Index
  • Signatory to the UK Women in Finance Charter
  • Fulltime
Read More
Arrow Right

Legal Officer

As a world leading provided of intergrated solutions for the alternatie investme...
Location
Location
Lithuania , Vilnius
Salary
Salary:
1750.00 - 2600.00 EUR / Month
alterdomus.com Logo
Alter Domus
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Relevant professional qualification or be working towards one would be an asset but not a requirement
  • One year or more of company secretarial experience a plus
  • Prior Diligent Board experience would be a plus
  • Enthusiastic attitude, drive and willingness to learn
  • Ability to build strong client relationships and to take initiative to act without waiting for direction when appropriate
  • Organised with an eye for detail Possess a flexible and hands-on approach
  • Demonstrated experience with ability to prioritise and handle multiple projects simultaneously is essential
  • Demonstrated communication skills and you are able to deal with people at all levels
Job Responsibility
Job Responsibility
  • Act as a main liaison and point of contact for all company secretarial functions
  • Collaborating across the fund teams on the setup and or on-boarding of client structures, and administering complex international structures
  • Interaction with clients, board members, third party intermediaries such as banks, lawyers, accountants and tax advisors both in person and via written or telephone communication
  • Preparing documents for various company secretarial transactions (e.g. incorporation, share allotment, calls, capital reduction, change of directors, strike off, amendment of articles of association, power of attorney etc.) and arranging execution and necessary filings
  • Preparing for and attend board and shareholders' meetings, recording, drafting and circulating minutes and actions arising from meetings
  • Assisting with the preparation, collation and ongoing monitoring of Know Your Customer / Client Due Diligence and promoter / corporate files
  • Maintenance of statutory records for entities and monitoring annual statutory filings
  • Monitoring changes in relevant legislation and the regulatory environment and taking the appropriate action
  • Management of the day-to-day company secretarial operations of the entities
  • Supporting team on client engagement and transactions
What we offer
What we offer
  • Support for professional accreditations such as ACCA and study leave
  • Flexible arrangements, generous holidays, plus an additional day off for your birthday
  • Continuous mentoring along your career progression
  • Active sports, events and social committees across our offices
  • 24/7 support available from our Employee Assistance Program
  • The opportunity to invest in our growth and success through our Employee Share Plan
  • Fulltime
Read More
Arrow Right

Legal Operations Specialist and Paralegal

ITHAKA's mission is to expand access to knowledge and education around the world...
Location
Location
United States
Salary
Salary:
75000.00 - 90000.00 USD / Year
portico.org Logo
Portico
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Four years minimum relevant experience with Conga Contracts for Salesforce CLM
  • Excellent skills in analytical thinking, specifically the ability to identify and define problems, collect data, establish facts and develop substantial conclusions
  • Exceptional organizational skills with an excellent sense of priority, urgency, and commitment to deadlines and an ability to listen, get clarification, and respond well to questions
  • Ability to identify and resolve problems in a timely manner and analyze information skillfully with minimal supervision
  • Ability to communicate effectively with members of other units in order to support their functions as well as to assist them in supporting the Legal unit
  • Solid computer skills, including proficiency with Microsoft Office products (Word, PowerPoint and Excel) and Google Suite products (GDocs, GSheets, and Google Slides
Job Responsibility
Job Responsibility
  • Serve as an administrator for the legal operations systems used by the Office of the General Counsel, including Conga Contracts, Contracts for Salesforce (CFS), Jira, DocuSign, and other systems as needed
  • Manage user accounts, handle training and troubleshooting, and communicate substantive changes to users
  • Perform day-to-day maintenance of template documents, clause libraries, dashboards, reports, inquiries, wizards, etc
  • Manage onboarding of users, new departments, or subgroups to Conga for Salesforce and, as needed, rework flows for existing CFS participants
  • Identify and assemble core team members, gather requirements, reconfigure system as needed to meet users' evolving needs, drive new user testing and training sessions
  • Serve as liaison between Legal, Business Systems, and other subject matter experts and power users of the CFS system
  • Work with stakeholders to establish phases, priorities, and scheduling of reconfiguring and implementation
  • Execute migration activities, including collection of data requirements, as well as data cleanup and preparation
  • Update training syllabi and conduct training sessions, using a variety of training methods to facilitate user adoption for a range of learning styles
  • Update and create user manuals and training videos
What we offer
What we offer
  • medical, dental, and vision plans
  • employer-paid 10% retirement contribution
  • paid parental and caregiver leave
  • 22 days of paid time off
  • 11 paid holidays
  • up to 12 sick days
  • wellness benefits
  • Fulltime
Read More
Arrow Right