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Corporate Secretarial

ibvogt.com Logo

ib vogt GmbH

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Location:
Philippines , Manila

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Category:
Legal

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

The main purpose of the role is to support strong corporate governance and ensure the company’s compliance with applicable corporate and regulatory requirements, as well as maintaining statutory records, organizing and documenting board and shareholder meetings, advising directors on governance obligations, facilitating regulatory filings and disclosures, and acting as a liaison between the board, management, shareholders, and regulators.

Job Responsibility:

  • Support strong corporate governance and ensure the company’s compliance with applicable corporate and regulatory requirements
  • Maintain statutory records, organize and document board and shareholder meetings
  • Advise directors on governance obligations
  • Facilitate regulatory filings and disclosures
  • Act as a liaison between the board, management, shareholders, and regulators
  • Handle corporate housekeeping requirements for all the ib vogt PH companies and other ib vogt APAC companies
  • Prepare minutes, Secretary’s Certificates, board resolutions, GIS, and ensure regulatory compliance with SEC, BIR, and local government
  • Prepare documents to secure annual business permits, licenses, certifications and other required documents for project development
  • Administer and file all legal files, documents, invoices of the PH team and CorpSecAPAC team
  • Upload important files onto data rooms
  • Assist any other assigned legal work or task in relation to the companies and projects of the PH team
  • Assist the CorpSecAPAC team to fix appointments with the notary public in Philippines, Malaysia and Singapore
  • Corporate Reporting to the company headquarter’s Legal Team (Berlin)

Requirements:

  • Bachelor's or Master's Degree preferably in Legal Management, Law or related field
  • 1-3 years experience in corporate secretarial work
  • Familiarity with SEC and other government transactions
  • Familiarity with the Revised Corporation Code
  • Prior knowledge or experience in drafting Minutes of the Meeting, Letters or Memoranda
  • Ability to liaise with other departments and JV partners
  • Preferably prior experience working with Board of Directors
What we offer:
  • Dynamic and diverse work environment with colleagues from around the world
  • A truly international exposure
  • An open-minded and highly motivated team
  • Interesting and challenging tasks
  • Encourage both teamwork and personal responsibility
  • Great opportunities for professional and personal growth & experience

Additional Information:

Job Posted:
January 26, 2026

Employment Type:
Fulltime
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