Corporate Purchasing Account Administrator Job at Outsource UK (Preston)

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to join our team i...

Location

United States , Elizabeth

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent is required
Prior experience in accounts payable and customer service is preferred
Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
Strong organizational skills and the ability to manage multiple tasks simultaneously
Excellent interpersonal communication skills with a focus on customer service
Ability to adapt to changing priorities and work effectively in diverse situations
Familiarity with basic accounting processes and record-keeping
Positive attitude and detail-oriented approach when interacting with coworkers and clients

Job Responsibility

Welcome and direct customers, visitors, and vendors to the appropriate staff members
Process and manage invoices, purchase orders, and inventory records through accounts payable systems
Maintain accurate logs of customer names and referrals on a daily basis
Organize and distribute incoming mail to relevant departments
Handle branch petty cash and report deposits and credit card transactions to corporate
Scan and archive final recap packages for accounting purposes
Ensure proper filing of truck records after transaction completion by the Finance and Insurance Manager
Provide backup and support for the Finance and Insurance Manager as needed
Check titles promptly upon arrival and maintain compliance with auditing guidelines
Perform copying, scanning, and filing tasks while adhering to organizational standards

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan
free online training

Fulltime

New

Assistant Director of Finance

The Assistant Director of Finance will assist the Director of Finance in the adm...

Location

United States of America , Naples, Florida

Salary:

Not provided

Four Seasons

Expiration Date

Until further notice

Requirements

College degree preferably specializing in accounting and/or hotel/restaurant management or equivalent experience is required
Three (3) to five (5) years of experience in the related position with Four Seasons or other similar organization
Working technical knowledge of generally accepted accounting principles and job knowledge of all positions in Accounting, Purchasing and Food and Beverage control
Excellent understanding of Month-End Process including, but not limited to, preparation of financial statements, accruals and journal entries, maintain reconciliations for all balance sheet accounts in established corporate formats and in accordance with generally accepted accounting principles
Proven leadership skills in a hotel/resort environment
Highest level of integrity and transparency
Strong interpersonal and relationship-building skills to work with cross-functional teams, to negotiate for resources and influence stakeholders and to gain acceptance of and commitment to plans, ideas, initiatives, etc.
Excellent written and verbal communication skills to prepare and deliver reports, effective presentations and to facilitate meetings
Knowledge of and the ability to operate computer equipment and Microsoft Office Suite software
A working knowledge of hotel systems and operations

Job Responsibility

Recruit, train, evaluate, lead, motivate, coach, and discipline finance employees in ensuring that established cultural and core standards are met, daily activities and planning for department operation
Assist the Director of Finance in the administration of all financial aspects of the hotel's operation including residences operations
Meet with the Director of Finance on a regular basis to communicate all accounting activities and results of the Accounting office meeting or any other related issues
Prepare financial statements, accruals and journal entries, maintain reconciliations for all balance sheet accounts in established corporate formats and in accordance with generally accepted accounting principles
Run Daily Cash Position report and maintain the highest level of investment of excess funds in accordance with corporate guidelines
Assist the Director of Finance in preparation of all budgets, forecasts and audits (internal/external)
Ensure the outstanding liability for all revenue/profit related fees is accurate and complies with the respective Management Agreement(s)
Ensure that monthly reconciliations for all balance sheet accounts are prepared and all bank reconciliations are countersigned by Director of Finance on a monthly and on a quarterly basis
Director of Finance approves all reconciliations paying special attention to reconciling items
Monitor and control expenses of the hotel paying special attention to the daily reporting and address issues that not only have material effect, but also effect the guest experience

What we offer

Lucrative salary
Market-leading benefits package that includes: Medical, Dental, Vision, and 401K with employer matching all starting at 30 days
Time off plans starting on the day of hire
An opportunity to be a part of a cohesive team in an inclusive work environment
Complimentary and discounted hotel stays around the world
Wellbeing and mental health initiatives and focused company
Embracement and promotion of diversity in our workplace
Complimentary employee meals and beverages
Tuition reimbursement

Fulltime

Senior Project Administrative Manager

T5 Data Centers is seeking a highly organized and experienced Senior Constructio...

Location

United States , Atlanta

Salary:

Not provided

T5 Data Centers

Expiration Date

Until further notice

Requirements

Minimum 5 years of experience in a construction administration or project support role, preferably in data center or large-scale infrastructure projects
Demonstrated experience working with project documentation, financial systems, subcontractor coordination, and compliance tracking
Strong knowledge of construction documentation, contract management, and financial processing
Associate or Bachelor’s degree in Business Administration, Construction Management, Accounting, or related field preferred
Experienced using construction and financial platforms such as Procore, Autodesk Construction Cloud, SAP, Oracle, or similar
Proficiency in Microsoft Office Suite and BlueBeam
Excellent organizational and multitasking skills, with the ability to prioritize effectively in a fast-paced environment
High level of integrity and attention to detail in handling sensitive project and financial information
Strong interpersonal skills and ability to work collaboratively across departments and with external partners
Demonstrate effective relationship building within the project team and throughout the Company

Job Responsibility

Coordinate day-to-day project administration tasks in support of the field team and office supply coordination for the T5 team on the jobsite
Serve as a key liaison between the construction site team and corporate departments, ensuring smooth communication and timely execution of administrative deliverables
Maintain and update both digital and manual project records related to contracts, permits, compliance documents, and internal approvals from an off-site location
Experience establishing standardized processes and systems to support multi-site construction portfolios or enterprise-level project teams
Ability to design and implement administrative and operational workflows for construction project support, including documentation standards, invoice review cycles, compliance tracking, and subcontractor onboarding protocols
Manage the lifecycle of all construction project documents, including subcontractor invoices (as necessary), pay applications, lien waivers, insurance certificates, and performance bonds
Create and maintain standardized templates to ensure consistent, high-quality documentation across all aspects of the project, such as meeting minutes, close-out materials, compliance logs, and insurance tracking
Provide remote document control support to ensure timely review, filing, and access by field teams and stakeholders
Support the financial management of assigned construction contracts, including invoice reconciliation, owner pay applications, budget tracking, and reporting
Prepare and maintain financial documentation in coordination with field leadership, ensuring data accuracy and compliance with company standards

Fulltime

New

Project Accountant

Reporting to the Project Manager and working in close coordination with the Corp...

Location

United States , Ely

Salary:

Not provided

Turner Mining Group

Expiration Date

Until further notice

Requirements

Bachelor’s degree in accounting, finance, or related field
3–5 years of experience in project or management accounting, preferably in mining, heavy civil, or industrial construction
Strong understanding of project-based accounting and cost control principles
Working knowledge of contracts, pay applications, and change order processes
Proficiency in ERP systems (Sage Intacct preferred) and advanced Excel capabilities
Familiarity with project management systems such as HCSS HeavyJob, Procore, or similar tools
Understanding of GAAP and internal control procedures
Analytical, detail-oriented, and able to interpret complex financial data
Strong communicator who can translate financial results into actionable information for field leaders
Proactive and organized, able to manage multiple priorities and meet tight deadlines

Job Responsibility

Maintain accurate and up-to-date financial records for the project, including budgets, forecasts, and cost tracking
Prepare and review detailed project cost reports comparing actual expenditures against budgets and forecasts
Identify and communicate cost variances, trends, and potential overruns to project and corporate leadership
Monitor project expenditures, accruals, and commitments to ensure data integrity
Assist the Project Manager in preparing monthly project financial reviews and performance summaries
Support management in evaluating project profitability and financial KPIs
Ensure that all transactions and documentation align with company accounting policies and internal controls
Prepare monthly, quarterly, and year-end reports as required by the corporate accounting schedule
Review mining services contract to identify and interpret key financial terms, including payment schedules, billing structure, retainage, and escalation clauses
Compile field work order (FWO) data, quantities, and supporting documentation for client billing

Fulltime

Administrative Specialist

Fehr & Peers is a team of collaborative transportation and business professional...

Location

United States , Orange County

Salary:

30.00 - 38.00 USD / Hour

Fehr & Peers

Expiration Date

Until further notice

Requirements

1-6 years of experience working in a professional business environment
BS/BA in Business Administration, Management, Accounting or similar field or equivalent work experience
Commitment to high-quality, reliable, and timely work performance
Customer service mindset—proactive, solutions-oriented, with the ability to anticipate needs
Excellent time management and organizational skills—able to manage multiple tasks and deadlines, while maintaining exceptional attention to detail and professionalism
Eagerness for collaboration with a proven ability to work as part of a team, while building and maintaining strong internal and external relationships
Problem solving attitude and proven ability to address issues proactively
Ability to represent Fehr & Peers and communicate professionally with clients, teaming partners, and current/potential employees
Intermediate experience in office computer software/systems, including Adobe Acrobat Professional and Microsoft Office (Teams and SharePoint desired)
Data entry/typing speed of 80 wpm and competency with Excel (Tests for these will be administered) including adobe products

Job Responsibility

Serve as the first point of contact for clients by greeting and orienting visitors at our front desk, and answering and transferring incoming phone calls
Assist office leadership with administrative needs, including food and office supply orders, coordination with building management, and more
Maintain office Outlook calendar
Coordinate with visitors from other offices, and help them reserve spare workspaces
Coordinate meetings and office events as requested, including weekly lunches, meals for monthly training classes, food/supply orders from Costco, and meeting set-up/clean-up
Organize the office space to be professional in appearance, keeping commonly used areas orderly and supplies ordered and stocked as needed
Manage the kitchen, keeping it tidy and well-stocked with supplies, helping unload the dishwasher as needed
Act as a liaison for corporate administrative staff, sharing relevant information with the local office
Support and plan office social activities (quarterly birthday parties, in-house happy hours, retirement celebrations)
Provide basic bookkeeping support, including documentation of credit card and petty cash purchases

What we offer

Medical, Dental, Vision, Life and Disability Insurance
401(k) Plan with matching and profit sharing
Flexible Spending Accounts
Commuter Benefits
Paid Vacation, holidays and sick leave
8 weeks of Paid Parental Leave
Mentoring and Career Development programs
Research and Development group participation, and more

Fulltime

Senior Administrative Assistant

We are looking for a highly experienced Senior Administrative Assistant to join ...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in Senior Living or similar field required
Strong organizational skills with the ability to handle multiple tasks and projects simultaneously
Proficiency in calendar management, meeting coordination, and travel arrangements
Familiarity with basic accounting processes, including purchase orders and vendor reconciliation
Excellent communication skills with a tactful and detail-oriented approach
Ability to work independently and maintain confidentiality in all aspects of the role
Experience planning and supporting special events, including reservations and logistics
Adaptability to interact with various personalities and leadership styles effectively

Job Responsibility

Manage calendars and schedules for executives, ensuring appointments and meetings are efficiently coordinated
Assist various departments with administrative tasks, including construction logs, chargebacks, and vendor receipt reconciliation
Handle purchase orders and obtain necessary approvals, contributing to light accounting processes
Maintain inventory and oversee supply ordering for the corporate office, including kitchen stocking
Coordinate domestic travel arrangements for executive directors and assist with planning tele-events and quarterly or biannual events
Support special events by managing reservations and preparing invoices for interior designers
Provide executive assistance to the leadership team, ensuring smooth operations and adherence to company regulations
Represent the corporate office with professionalism, interacting effectively with diverse personalities
Work independently to manage multiple ongoing projects while maintaining confidentiality
Facilitate conference calls and meetings, ensuring effective communication and preparation

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Manager of Operations Accounting

High-End Firm looking to build new team quickly due to rapid expansion. The Mana...

Location

United States , Chicago

Salary:

120000.00 - 140000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree in Finance, Accounting or Business Administration is required
Minimum of 7 years professional experience in Accounting
Minimum of 3 years of experience in managing and leading people
Advanced Excel skills
Strong planning and organizational, and decision making skills
Process improvement skills required

Job Responsibility

Directs and oversees the daily accounting operations for accounts receivable collection, billing, and accounts payable teams
Strong knowledge of AP practices, including but not limited to managing payment runs, including checks and ACH, managing corporate purchase card program, and managing 1099-year end compliance
Act as the liaison between accounting and business operations for business licensing requirements and other compliance requirements
Review outgoing payments to ensure they are compliant with financial policies and procedures
Ensures month end activities, relevant to this function, are completed on schedule and with accuracy
Ensures all suppliers are paid in accordance with agreement terms and coded accurately before being transferred to the general ledger
Identify, establish, and document internal controls relevant to this function
Assists in the design and implementation of process improvements, including standardization, enhancements and potential automation of existing processes and systems
Independently organizes and oversees efforts and activities for the team
manages, coaches and mentors staff

What we offer

medical
vision
dental
life
disability insurance
401(k) plan

Fulltime

Accounting and Business Operations Manager

The individual in this position is responsible to collaborate and oversight with...

Location

United States , Phoenix

Salary:

Not provided

Real Time Consulting

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Accounting
10+ Years relevant and proven work experience in a corporate environment in an Accounting Manager role with same level of responsibilities
Strong understanding of accounting, finance, and management principles
Experienced knowledge of audit preparation and document retention requirements
5+ years of Payroll processing
Strong experience with evaluating, developing, and improving department controls, systems, and procedures that increase accuracy and efficiency
Knowledge of QuickBooks a big PLUS
Experience in writing and assessing Policies and Procedures for Accounting
Intermediate user of MS Word, MS Outlook
Advanced user of MS Excel (pivot tables, linking, charting)

Job Responsibility

Managing and conducting efforts supporting month end & year-end close preparations
Review and/or preparation forecasts, analysis, project proforma and actual to budget comparisons
Maintaining accurate and complete financial records and participating in reconciliations and audits
Overseeing the daily activities of the accounting department and ensuring that all major projects, month-end, and year-end reports are completed accurately and on time
Qtly tax filings reconciliations and out of state filing and payment audits (collaborate with the PR company who completes them)
Worker’s Compensation Insurance plan administration – renewals and annual Audits
Oversight and audit the AP and cost processes and activities
Investigate and resolve discrepancies in all expense accounts under tight deadlines
Identify any process and procedure inefficiency and collaborate on solution implementations
Vendor management and service contracts renewals

What we offer

2 weeks PTO
8 Holidays
Insurance Benefits =>Health 90%/ Dental 100%/ Vision 100%
401K plan
flexible schedule
professional office environment
casual attire

Fulltime

Corporate Purchasing Account Administrator

Outsource UK

Location:
United Kingdom , Preston

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
February 01, 2026

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Location:United Kingdom , Preston

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Job Description:

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Job Posted:February 01, 2026

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