Corporate Office Administrator Job at Office Angels (City of London)

Corporate Administrator

Under the supervision of a senior team member, the successful candidate will wor...

Location

China , Hong Kong

Salary:

Not provided

Ogier

Expiration Date

Until further notice

Requirements

Background in corporate administration services with at least 3 to 4 years relevant experience from professional firm/CPA firm/law firm preferred
Technical knowledge of the applicable statutory laws and other related regulatory requirements
Good academic background with professional qualification such as ICSA, STEP, HKCGI will be an advantage
Good written and verbal communication skills
Fluent in both Mandarin and English
Commitment to the highest standards of client service based on understanding needs and delivering solutions
Knowledge of the MS Office package (Outlook, Word, Excel, Power Point)
Experience in using Viewpoint would be an advantage
Strong attention to detail
Must be committed and driven to achieving excellence for themselves, their client and their team

Job Responsibility

Handle a varied client portfolio including all aspects of administration and company secretarial matters such as drafting minutes and resolutions, managing incorporation or transfer-in matters and ensuring statutory filings are duly made
Work with the team manager to ensure the planning, coordination and completion of all regulatory obligations and administration requirements within strict deadlines for the portfolio of entities, including preparation of statutory filings, annual payment or ad-hoc reporting in accordance with local regulatory requirements
Work closely with Finance team for payment arrangement and identifying the client settlement effectively
Liaise with client on-boarding team for new business and re-assessment of the existing matters and ensure the latest due diligence and certification requirements are being followed
Support the 'Ogier Best Way' ethos across the team through rigorous process analysis to drive alignment and consistency
Contribute towards the business as a whole in identifying process improvements, including improvements in policies and procedures and any other service innovation changes that would improve the client experience

What we offer

Inclusive and diverse workplace
Reasonable adjustments for the recruitment process

Fulltime

Office Administrator

Are you a highly organized individual who thrives on managing office operations ...

Location

Greece , Athens

Salary:

Not provided

Randstad

Expiration Date

July 30, 2026

Requirements

At least 1 year previous experience in a similar role
excellent time management skills
ability to prioritize and multitask
positive attitude and flexibility
detail oriented and discreet
team player
Degree in Business Administration, Secretarial Studies, or a related field
Excellent knowledge of MS Office (Word, Excel, PowerPoint) and familiarity with electronic filing systems
Fluency in both Greek and English (written and spoken)

Job Responsibility

Office & Reception Management: Greet clients and partners, manage the switchboard, and handle incoming/outgoing corporate correspondence (emails, couriers)
Project Administrative Support: Organize, digitize, and archive technical documents, contracts, and project files
Schedule Coordination: Manage the office calendar and schedule appointments between executives, engineers, and clients
Procurement & Supplies: Monitor and replenish office supplies and inventory
Accounting Support: Collect, register, and organize invoices/receipts, forwarding them to the accounting department

Fulltime

Office Administrator

Theradaptive is revolutionizing the field of therapeutic delivery with a pipelin...

Location

United States , Frederick

Salary:

50000.00 - 66000.00 USD / Year

Theradaptive

Expiration Date

Until further notice

Requirements

Bachelor’s degree preferred
candidates with significant relevant work experience in lieu of a degree will be considered
2-4 years of experience as an Office Administrator, Administrative Assistant, or similar role
Demonstrated commitment to promoting positive, healthy corporate culture and environment
Excellent communication and interpersonal skills required
Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
Highly organized with strong attention to detail, and multitasking and prioritization skills
Ability to handle sensitive information with confidentiality and professionalism

Job Responsibility

Oversee daily office administrative functions including receiving guests, mail and packages, facilitating staff lunches, receiving/routing phone calls, and assisting with the administration of the corporate phone system
Ensure that office supplies are appropriately stocked, including sourcing and procuring office and kitchen supplies
Provide administrative support to the HR department by scheduling interviews, booking travel for candidates, and helping with planning, purchasing, and execution of staff events
Serve as lead Purchaser. Place orders upon request for general office and lab/technical supplies. Partner with Accounting to set up vendors and maintain audit-ready records
Coordinate with senior management to plan, coordinate, and administer quarterly Senior Leadership Team (SLT) meetings, including agenda development, catering, and travel logistics
Assist executive team and visitors by facilitating correspondence and booking of flight, lodging, and meals
Primary responsibility for maintaining clean and orderly administrative and common spaces (kitchen/lunchroom, reception, and conference rooms)
Maintain and administer the THX Account License Database, including regularly updating user records, tracking license availability and usage, and accurately assigning or reassigning software licenses to employees based on role and business needs
Support Facilities Coordinator to track and address facilities-related requests and troubleshooting
Primary point of contact on maintenance and repair of office equipment including audiovisual devices and printers

Fulltime

Office Administrator

Our client in Dorval who handles several commercial and residential buildings is...

Location

Canada , Dorval

Salary:

23.00 - 26.00 CAD / Hour

Randstad

Expiration Date

August 03, 2026

Requirements

Ability to communicate effectively and professionally, both oral and written with owners, tenants and team members
English and French
Ability to develop and sustain cooperative working relationships
1-2 years’ experience as a Property Administrator or 3 years + in an administrative role with AP/AR responsibilities
Professional phone manner
Mature and self-motivated team player
Committed to personal growth and integrity aligned with with company's corporate objectives
Ability to exercise confidentiality
Strong time management skills including the ability to work under pressure and achieve quality results
Results oriented, detail oriented and accurate

Job Responsibility

Property Administrator
Provide administrative support and coordination to Property Manager
Assist Property Managers with obtaining supplier and contractor quotations
Accounts Receivable - collecting arrears, ensured timely rental payments including. quotations
Accounts Payable – ensure timely payment of invoices, preparing tenant chargebacks, obtaining management approval, entering in JD Edwards, and maintain accurate record keeping. reconciliation of accounts as needed.
Assist in handling building operator inquiries and emergency situations
Answering phone calls
Deposit cash receipts on a daily basis
Arrange for pick up and deliveries of rent checques and various materials from and to properties under management
Assist in preparation of year-end reconciliations and annual rental advice letters

What we offer

Monday - Friday 9AM-5:30PM
1 Hour lunch
Free Parking
Easy access via public transport

Fulltime

Corporate Administrator

Our client in the food industry, is looking for a Corporate Administrator to joi...

Location

Canada , North York

Salary:

30.76 - 35.89 USD / Hour

Randstad

Expiration Date

August 10, 2026

Requirements

Degree or Diploma in Business Administration, or an equivalent blend of education and practical experience
3+ years of administrative experience working within a fast-paced, large-scale corporate environment
Complete fluency in English (written and verbal)
Superior written and verbal communication skills with the ability to collaborate across all levels of the organization
Exceptional time management, multi-tasking abilities, and keen attention to detail
Proficiency in Microsoft Office 365 (Outlook, Word, PowerPoint, Excel, OneDrive, Teams)
Strong troubleshooting skills with the capacity to handle sensitive situations with strict confidentiality and diplomacy
Natural interpersonal savvy with a strong internal customer-service focus

Job Responsibility

Create a warm, welcoming, and professional environment for all visitors and callers
Ensure all guests are aware of and compliant with site Health & Safety and Food Safety practices (including maintaining our strict nut-free environment)
Efficiently manage phone routing, general correspondence, and inquiries
Act as a site ambassador, ensuring the reception area and office foyer reflect our brand culture and remain up to date
Maintain an organized, fully stocked, and highly functional office space
Support meeting and conference room logistics, including setup, technical readiness, and catering/food ordering
Create and process purchase orders (POs) for all office-related supplies and expenses
Assist the Executive Assistant & Office Manager with facilities maintenance and amenities readiness
Provide logistical support and credit card reconciliation for the Leadership Team
Coordinate the fulfillment, packing, and shipping of product samples for influencer, media, and marketing programs

Office Administrator

This role supports the daily operations of a growing startup organization by ens...

Location

United States , Milwaukee

Salary:

Not provided

Tier4 Group

Expiration Date

Until further notice

Requirements

Experience supporting office operations, administrative coordination, or operational support functions
Experience with purchase order creation, invoice processing, and basic inventory tracking
Proficiency with Google Workspace, including Gmail, Drive, Calendar, Docs, and Sheets
Strong written and verbal communication skills for interaction with internal teams and external partners
Ability to manage sensitive or confidential information with professionalism and discretion

Job Responsibility

Oversee daily office operations, including mail handling, deliveries, office supplies, equipment coordination, and upkeep of shared workspaces
Provide administrative and operational support to logistics-related activities, including shipment coordination, vendor communication, and warehouse assistance when needed
Create, track, and maintain purchase orders
process invoices
and monitor inventory for office, information technology, and operational materials
Support travel coordination by tracking travel-related expenses, assisting with bookings, and working with vendors to establish preferred rates
Process employee expense reports, receipts, and corporate card reconciliations in coordination with finance partners, escalating discrepancies as appropriate
Establish and maintain working relationships with external vendors, including facilities, shipping providers, office services, and information technology support
Coordinate interview scheduling and onboarding logistics, including workstation setup, equipment preparation, and onboarding documentation
Plan and support internal meetings, team events, customer visits, and occasional off-site activities, managing logistics such as catering and audio-visual needs

Fulltime

Office Administrator

The Office Administrator supports the day-to-day operations of the Green Dot Lab...

Location

United States , Boulder

Salary:

22.00 - 24.00 USD / Hour

Green Dot Labs

Expiration Date

Until further notice

Requirements

High school diploma or GED required
additional administrative or office support experience preferred
1–3 years of experience in office administration, reception, hospitality, or administrative support preferred
Strong organizational skills and attention to detail
Professional, friendly, and service-oriented demeanor
Strong written and verbal communication skills
Ability to manage multiple tasks and shift priorities as needed
Proficiency in Microsoft Office or similar business tools
Ability to work independently and take initiative in a fast-paced environment
Reliable transportation required

Job Responsibility

Centrally manage travel plans, calendars, logistics, booking, changes, itineraries, and travel support across air travel, accommodations, in-market transportation, seeking opportunities to accumulate rewards, provide additional user benefits and streamline expenses for up to a dozen team members
Support corporate housing needs like cleaner, schedule, and supplies
Support leaders with assigned administrative tasks, including expense reports, document preparation, and general coordination needs
Assist with scheduling support, meeting preparation, and follow-up on administrative action items
Support administrative and logistical needs tied to office operations and special projects
Manage the main office phone line, general email inbox, and Microsoft Teams office chat, ensuring timely responses, appropriate routing of messages, and clear communication of general office updates
Maintain a clean, organized, and welcoming office environment across meeting rooms, kitchen, café, and common areas
Coordinate office supplies, groceries, snacks, refreshments, and shared-use items, and help ensure spaces remain stocked and presentable between scheduled cleanings
Support internal office culture and employee experience efforts, including lunches, celebrations, and team gatherings
Coordinate with vendors, building contacts, service providers, and facilities staff on routine office needs, including routing facilities-related issues to the appropriate internal or external contact

Fulltime

Office Administrator

The Office Administrator provides administrative support to Columbia, MD (Shred-...

Location

United States , Columbia

Salary:

24.95 USD / Hour

Stericycle

Expiration Date

Until further notice

Requirements

High School Diploma (some college preferred) or equivalent
2+ years of experience, preferably in administrative, demonstrating an excellent knowledge of computer software programs including Microsoft Word, Excel, and PowerPoint
Demonstrates the ability to manage multiple issues to resolve related to the upkeep and maintenance of the position
Demonstrates the ability to modify behavior, as needed, in order to maintain effectiveness in a changing situation
and with varying tasks, responsibilities, or people
Demonstrates the ability to persist with a specific course of action. Must be willing to commit the necessary time and effort to complete work assignments and do a quality job
Demonstrates the ability to present ideas and information in a clear, concise, organized and diplomatic manner
listen to others to respond effectively to ideas and questions
Demonstrates the ability to identify and understand customer needs
takes appropriate actions to ensure customer needs are met and proactively searches of ways to increase customer satisfaction

Job Responsibility

Office Administration: Branch Emails
Closing Confirmations
Coordinating shipping of packages (FedEx parts, supplies, RFP's, etc.)
Re-schedule of missed service
Ordering supplies
Open and review mail
Vendor Management (setup, communication, local visits)
Equipment lists PROCESSING deliveries
Payroll Processing: Time and Attendance. Enters and audits weekly final payroll reports for departmental approval
Billing: Exception based billing Accounts (Half-Bag)

What we offer

health care program which includes medical, dental, vision and prescription coverage
healthcare and dependent care flexible spending accounts
life and accidental death and dismemberment insurance
an employee assistance program
tuition reimbursement
paid vacation and sick time
a 401(k) plan
an employee stock purchase plan

Fulltime

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Corporate Office Administrator

Job Description

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