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Corporate Legal Secretary

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Palo Alto

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Category:
Legal

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are seeking an experienced Corporate Legal Secretary to join a Silicon Valley–based Emerging Companies and Venture Capital practice. This role will support a busy team of attorneys handling corporate matters, advising founders, investors, and high‑growth startups on company formation, venture financings, and ongoing corporate governance.

Job Responsibility:

  • Provide comprehensive legal administrative support to attorneys, including high‑volume communications, client liaison, and multi–time zone meeting coordination
  • Serve as a primary point of contact for clients, founders, investors, and internal teams, delivering a high level of customer service
  • Initiate client and matter openings, including conflicts checks, engagement letters, and related intake processes
  • Assist with company formations and corporate governance, including preparation, filing, and maintenance of organizational and capitalization documents
  • Prepare, coordinate, and track execution of signature packets and closing documents for venture financings and other corporate transactions
  • Draft, edit, proofread, redline, and manage corporate and transactional documents
  • maintain accurate electronic and hard‑copy client files
  • Manage attorney calendars, deadlines, meetings, travel, CLE records, and proactively follow up to ensure deadlines are met
  • Support billing and administrative operations, including time entry, expenses, invoices, reimbursements, vendor payments, and delegation to administrative staff

Requirements:

  • Minimum 5+ years of relevant experience, preferably supporting corporate or emerging companies practices in a law firm environment
  • Advanced proficiency with Microsoft Office, document management systems, Kofax Power PDF, and electronic signature platforms
  • experience with corporate filings preferred
  • Strong written and verbal communication skills, with a high level of professionalism and client service focus
  • Exceptional organizational skills, attention to detail, and ability to manage multiple priorities under tight deadlines while maintaining confidentiality
  • Demonstrated sound judgment, analytical thinking, and problem‑solving skills, with the ability to work independently and collaboratively in a fast‑paced environment
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • eligible to enroll in company 401(k) plan

Additional Information:

Job Posted:
March 21, 2026

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