Corporate Legal Secretary

• Support the Chief Administrative Officer with complex scheduling, travel planning, itinerary preparation, and coordination of meetings involving both internal partners and outside parties
• Act as a central point of contact for legal leadership by managing communications, resolving scheduling conflicts, and prioritizing urgent matters with sound judgment
• Prepare, revise, proof, and distribute correspondence, presentations, legal documents, transaction materials, and executive briefing packets
• Oversee departmental administrative workflows, including expense submissions, check requests, purchase card reconciliations, and invoice routing through established approval procedures
• Receive, track, and distribute legal notices, subpoenas, summons, complaints, hearing documents, and government correspondence related to properties and regulatory matters
• Maintain matter records for claims and disputes, keeping legal tracking systems current through close coordination with attorneys and paralegals
• Coordinate meetings, team gatherings, off-site events, and department functions by arranging logistics, venues, catering, conference rooms, and virtual meeting details
• Manage incoming calls, daily mail, certified shipments, and document handling tasks such as scanning, copying, filing, and distribution across the Legal Department
• Organize legal and real estate records, update department reference materials, maintain electronic and physical filing systems, and assemble closing binders and execution packages
• Provide notary support for legal documents and assist with housing contract submissions, HR-related administrative projects, and other departmental assignments as needed

• Experience in a legal secretary, corporate legal administrative, or executive support role within a law firm or corporate legal department
• Strong background in calendar management, travel coordination, expense processing, and support for senior-level executives
• Knowledge of legal document handling, court-related filings, service of process tracking, and general legal administrative procedures
• Familiarity with real estate documentation, lease administration, or corporate property-related legal work is highly valued
• Proficiency in preparing clear business correspondence, formatting legal materials, and maintaining organized electronic and physical records
• Ability to manage confidential information with discretion while balancing multiple deadlines in a fast-paced environment
• Comfortable working with invoicing workflows, vendor communication, and department coordination across legal, accounting, and HR teams

Notary Public commission or willingness to obtain certification after joining is preferred

• medical, vision, dental, and life and disability insurance
• enrollment in our company 401(k) plan