CrawlJobs Logo

Corporate Filing Specialist

corporatetools.com Logo

Corporate Tools

Location Icon

Location:

Category Icon
Category:
Legal

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

18.50 USD / Hour
Save Job
Save Icon
Apply Position

Job Description:

Looking for a job that’s anything but boring? As a Corporate Filing Specialist at Corporate Tools, you’ll play a key role in helping businesses across the country get up and running. You’ll be part of the team that handles official state filings—like forming LLCs, registering corporations, and keeping companies in good legal standing. This isn’t just paperwork. It’s high-stakes problem-solving with real impact. You’ll research state requirements, complete and submit legal forms, and make sure our clients don’t miss a beat. You’ll get to learn a ton about how businesses work behind the scenes—and you’ll never run out of interesting challenges. If you’ve got an eye for detail, love checking boxes (the right ones), and like helping people understand complex stuff without making it complicated, you’ll fit right in. Legal background? Cool. Fast learner with a sharp mind? Even better. Deadlines don’t scare you. Typos do. This job is coded as “Flex” which means the company does not currently require this position to be performed in office.

Job Responsibility:

  • Be knowledgeable of and responsible for: forming new companies, registering businesses and filing annual corporate compliance events
  • Troubleshooting issues with state forms and processes
  • Helping customers and internal associates with filing related questions

Requirements:

  • Interest and ability to learn and master the intricacies of business formations and compliance
  • Strong customer service skills, clear and concise communicator
  • Organized, detailed and inquisitive
  • Self motivated, independent learner and critical thinker
  • Collaborative and coachable
  • Strong computer skills, job duties are performed almost 100% online

Nice to have:

  • Legal background
  • Fast learner with a sharp mind
What we offer:
  • 100% employer-paid medical, dental and vision for employees
  • Annual review with raise option
  • 22 days Paid Time Off accrued annually, and 4 holidays
  • After 3 years, PTO increases to 29 days. Employees transition to flexible time off after 5 years with the company—not accrued, not capped, take time off when you want
  • The 4 holidays are: New Year’s Day, Fourth of July, Thanksgiving, and Christmas Day
  • Paid Parental Leave
  • Up to 6% company matching 401(k) with no vesting period
  • Quarterly allowance
  • Open concept office with friendly coworkers
  • Creative environment where you can make a difference
  • Trail Mix Bar

Additional Information:

Job Posted:
December 07, 2025

Employment Type:
Fulltime
Work Type:
Remote work
Icon
Corporate Tools - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Corporate Filing Specialist

Legal Support Specialist

We are seeking experienced and highly motivated Legal & Governance Specialist fo...
Location
Location
Japan , Chiyoda, Tokyo
Salary
Salary:
Not provided
https://www.citi.com/ Logo
Citi
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5-7+ years of experience in a corporate secretarial, legal operations, or governance role, preferably within a financial services or multinational corporate environment
  • In-depth knowledge of Japanese corporate law, commercial registration procedures, and best practices in board governance
  • Strong business acumen with the ability to understand complex operational and financial issues and their interplay with corporate governance
  • Experience working collaboratively on cross-functional projects with departments such as Finance, Risk, and Technology is highly desirable
  • Demonstrated ability to lead complex projects and manage multiple priorities in a fast-paced, dynamic environment
  • Exceptional communication and stakeholder management skills, with a proven ability to build strong, positive relationships at all levels of an organization
  • Outstanding sense of ownership, leadership, and initiative. A proactive problem-solver who is committed to seeing tasks through to completion
  • A high degree of professionalism, integrity, and meticulous attention to detail
  • A collaborative and approachable nature, with proven experience in mentoring and developing team members
  • Bachelor's degree required
Job Responsibility
Job Responsibility
  • Corporate Secretarial & Governance Management: Lead and manage all aspects of Board of Directors meetings for CGMJ and its affiliates, including agenda preparation, material coordination, minute-taking, and follow-up on action items
  • Oversee the entire lifecycle of director appointments and resignations, including the preparation of necessary documentation and handling of commercial registrations
  • Draft and manage amendments to the Articles of Incorporation and other key corporate governance documents
  • Handle critical corporate actions, such as the documentation and legal procedures for capital repatriation
  • Serve as the key contributor and central point of contact for all corporate secretarial matters, providing expert guidance to senior leadership and business partners
  • Regulatory Compliance & External Communications: Oversee and ensure the timely and accurate submission of all regulatory reports, including but not limited to filings with the Japan Fair Trade Commission (JFTC)
  • Manage communications and act as the official liaison for inquiries from external parties, including courts, law firms, tax authorities, and other government/municipal agencies, ensuring professional, accurate, and timely responses
  • Maintain and enhance a meticulous log of all external inquiries and responses to ensure consistency and establish best practices
  • Firm-Wide Administration & Strategic Projects: Partner with Finance, Risk, and Technology departments on firm-wide initiatives, providing legal administrative expertise and ensuring alignment with governance requirements
  • Act as a key business partner from the Legal department on complex, episodic projects, ensuring legal and governance considerations are integrated from the outset
  • Fulltime
Read More
Arrow Right

Office Management Manager

Our Client seeking an experienced Office Management Manager to oversee administr...
Location
Location
Japan , Tokyo
Salary
Salary:
6000000.00 - 9000000.00 JPY / Year
https://www.randstad.com Logo
Randstad
Expiration Date
April 25, 2027
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in Business Administration, Accounting, HR, or related field preferred
  • Minimum 5 years of experience in office management, administration, HR coordination, or finance operations
  • Strong understanding of Japanese business regulations and compliance requirements
  • Experience working in a multinational or regional reporting environment is highly desirable
  • Strong organizational skills with high attention to detail
  • Ability to manage multiple functions independently in a small-to-mid-sized office setting
  • Professional communication skills in Japanese and working-level English preferred
  • High level of integrity and discretion in handling sensitive information
Job Responsibility
Job Responsibility
  • Manage relationships with vendors, landlords, and external business partners related to office operations, procurement, and facility management
  • Coordinate with outsourced professionals including legal advisors and labor/social insurance specialists
  • Support corporate registration matters and ensure compliance in collaboration with regional legal teams
  • Lead or coordinate major operational initiatives such as office relocation, IT transitions, and banking changes
  • Oversee day-to-day office operations including storage management and procurement of supplies
  • Manage IT equipment inventory and maintain accurate records
  • Safeguard and administer company official seals and important corporate documentation
  • Coordinate employee onboarding and offboarding processes, including required statutory filings through payroll and social insurance vendors
  • Review monthly payroll reports and vendor invoices for accuracy
  • Support a compliant and employee-friendly work environment, including leave management, annual medical check-ups, and related HR administration
What we offer
What we offer
  • 健康保険
  • 厚生年金保険
  • 雇用保険
  • 土曜日
  • 日曜日
  • 祝日
  • 賞与 Negotiable
  • Fulltime
Read More
Arrow Right
New

Corporate Paralegal – Healthcare

We are partnering with a longstanding and highly respected non-profit healthcare...
Location
Location
United States , Eden Prairie
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3-5+ years of experience as a corporate paralegal, contracts specialist, or in a related legal/compliance role
  • Must have experience with drafting, reviewing, negotiating, and redlining contracts
  • Familiarity with CLM systems
  • Experience with healthcare specific contracting, corporate compliance, or nonprofit legal support strongly preferred
  • Strong attention to detail and ability to manage multiple priorities and deadlines
  • Familiarity with corporate governance processes a plus
  • Strong written and verbal communication skills
  • Ability to collaborate effectively across legal, finance, and operational teams
  • Interest in supporting a mission-driven, non-profit healthcare organization
Job Responsibility
Job Responsibility
  • Draft, review, redline, and support negotiation of healthcare contracts, leases, and other related agreements
  • Maintain and manage contracts within the organization’s contract management system
  • Monitor contract renewals, expirations, and ongoing compliance obligations
  • Assist with development and maintenance of contract templates and RFP documentation
  • Support corporate filings, business license renewals, and other regulatory submissions
  • Assist with board and committee meeting coordination, including preparation of materials and minutes
  • Maintain corporate records, resolutions, and governance documentation
  • Support compliance reporting processes, including conflicts of interest and HIPAA-related disclosures
  • Partner with legal, finance, and operational teams to ensure alignment and compliance across functions
What we offer
What we offer
  • Medical, Dental, and Vision insurance
  • Commuter benefits
  • Generous Paid Time Off (PTO)
  • Paid Holidays
  • 403(b) retirement plan
Read More
Arrow Right

Credentialing Enrollment Specialist

Location
Location
United States , Charlotte
Salary
Salary:
24.10 - 36.15 USD / Hour
advocatehealth.com Logo
Advocate Health Care
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or GED required
  • Bachelor's degree preferred
  • Three years' experience in a role that performs or supports provider credentialing, privileging, and/or enrollment in either a hospital, managed care plan or CMS environment
  • Knowledge of and experience with personal computers, Windows and Microsoft applications, copier and fax machines and multi-line telephone
  • Experience in typing, word processing, and business correspondence
  • Certification through National Association of Medical Staff Services (NAMSS) as Certified Provider Credential Specialist (CPCS) or Professional Medical Services Management (CPMSM) preferred
Job Responsibility
Job Responsibility
  • Performs primary source verifications of documentation required for managed care credentialing and re-credentialing of MGD providers
  • Provides issue resolution and support regarding billing issues as they relate to provider enrollment and credentialing for MGD providers and the Central Billing Office
  • Enters provider data in the ECHO database according to established departmental processes and provides feedback to other System entities as to the status of the applicants
  • Performs follow-up on needed information (expired licenses, board certifications insurance and DEA registrations) on an ongoing basis and ensures receipt of same in a timely manner
  • Prepares physician files for file audits by managed care organizations, Corporate Compliance and accreditation entities
  • Conducts practice site visits for practices within MGD
  • Facilitates communication tools and or activities to maintain timely and accurate flow of information to Managed Care Organizations (MCOs) and the System
  • Reviews hard copy and electronic provider directories and other information produced by managed care organizations reflecting MGD and the System's demographics and participation
  • Provides Team member support to the CPN Credentialing and Quality Review Committee
What we offer
What we offer
  • Paid Time Off programs
  • Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
  • Flexible Spending Accounts for eligible health care and dependent care expenses
  • Family benefits such as adoption assistance and paid parental leave
  • Defined contribution retirement plans with employer match and other financial wellness programs
  • Educational Assistance Program
  • Fulltime
Read More
Arrow Right

Account Manager

The Account Manager owns the client relationship and day-to-day delivery coordin...
Location
Location
Egypt , Maadi
Salary
Salary:
Not provided
road9media.com Logo
Road9 Media
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong understanding of: Social media content production workflows and calendars
  • SEO fundamentals (keywords, on-page, technical coordination, reporting logic)
  • Paid ads fundamentals (campaign structure, creative approvals, tracking basics, reporting)
  • Corporate website delivery lifecycle (sitemap → design → build → QA → launch)
  • Excellent written and verbal communication (client-facing, professional, direct, clear)
  • High discipline with task tracking and documentation (Asana + Google Drive)
  • Ability to handle multiple projects without losing details, deadlines, or accountability
  • Comfortable enforcing process and pushing back on unclear feedback, scope creep, and delayed approvals
Job Responsibility
Job Responsibility
  • Own client communication end-to-end: onboarding, briefing, follow-ups, approvals, delivery, and ongoing support
  • Run structured requirements gathering and kick-off meetings
  • convert discussions into clear project scope and next steps
  • Create and manage project tasks in Asana (one source of truth for internal execution and timelines)
  • Maintain all deliverables, files, and links in Google Drive (single file-sharing and documentation hub)
  • Coordinate specialists (designers, developers, SEO specialist, media buyer, copywriter) and remove blockers
  • Enforce process: revision rounds, feedback cycles, approval workflows, and delivery confirmation
  • Ensure all work is delivered via official channels (email + Google Drive viewing/commenting links where applicable)
  • Track progress, risks, and dependencies
  • escalate early with clear options and trade-offs
  • Fulltime
Read More
Arrow Right

Corporate Markets Specialist

The Corporate Markets Specialist is responsible for performing all administrativ...
Location
Location
United States , Fargo
Salary
Salary:
32512.00 - 54187.00 USD / Year
sammonsfinancialgroup.com Logo
Sammons Financial Group
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's Degree or equivalent work experience in the life industry
  • Customer Service experience is critical in this position to service customers with honesty, respect, and integrity
  • Must be flexible to adapt quickly to change, possess strong technical, analytical and problem-solving skills to identify solutions to various situations and manage multiple priorities within stated timeframes
  • Oral and written communication skills, including presentation skills
  • Must possess strong interpersonal and relationship building skills
  • Competency with mainframe and PC technology
  • Must also be able to develop administrative procedures that are clear, concise, and follow the contract language
  • Able to contribute to and share resources within a team environment
  • Criminal background check required
Job Responsibility
Job Responsibility
  • Deliver customer service to distributors and policyowners that meet or exceed customer expectations
  • Perform group contract administration activities
  • Process new and renewal premiums for groups and individual policies
  • Aid in conservation strategies through proactive identification of policies at risk and notification of potential competition as well as special project work
  • Process annual statements twice per calendar year
  • Maintain and update the interest rate file and par rate file as needed
  • Define, implement, and test system requirements for all Corporate Markets products
  • Work on special projects as requested throughout the year
  • Manage relationships with distributors via quality service and face-to-face meetings to set expectations
  • Maintain current knowledge through the Capital Administration Group
What we offer
What we offer
  • Comprehensive health coverage for you and your family, including Medical, Dental, Vision, HSA & FSA options, and term life insurance
  • Competitive compensation with a performance-based incentive program tied to clear goals and individual and/or company success
  • 100% company-funded Employee Stock Ownership Plan (ESOP)
  • Automatic enrollment in 401(k)
  • Work-life balance
  • Friday afternoons off year-round
  • Generous paid time off and paid holidays
  • Paid development time
  • Tuition reimbursement
  • Professional development opportunities
  • Fulltime
Read More
Arrow Right
New

Document Specialist

The Document Specialist is responsible for fulfilling client estimates and order...
Location
Location
United States , Dover
Salary
Salary:
18.00 - 19.00 USD / Hour
myticas.com Logo
Myticas Consulting
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or equivalent required
  • Positive team player and effectively communicate with colleagues and clients
  • Multi-task, accept directions well, possess a strong attention to detail and manage your time wisely
  • Computer literate
  • Intermediate level skills with MS Office
  • Word, Excel and Outlook are required
  • Able to be self-directed and work efficiently with minimal supervision
  • Excellent attendance and punctuality
  • Strong critical thinking and problem-solving skills are required
  • Able to work in a fast-paced, high-energy environment
Job Responsibility
Job Responsibility
  • Provide direct support to and collaboration with other corporate team members
  • Respond and resolve incoming vendor requests, queries, issues and concerns via phone and email
  • Efficiently manage the order process alongside other corporate team members, from initial request through processing, and during follow-up investigations and order fulfillment
  • Responsible for obtaining certificates of status with both the state and/or revenue departments, conducting name availability and status searches, producing verbal bring-down reports, filing/tracking name reservations and registrations, as well as obtaining copies of miscellaneous public record documents
  • Responsible for corporate filings including, but not limited to the preparation, review and filing of: articles of incorporation/organization, amendments, DBA/assumed business names, newspaper publications, and annual reports
  • Any other duties of similar or lesser nature as required
  • Ensure superior customer service is always provided and maintain a high level of professionalism
  • Fulltime
Read More
Arrow Right

Global Tax Manager

Global Tax Manager, a pivotal role where you will directly shape our tax infrast...
Location
Location
Finland , Helsinki
Salary
Salary:
Not provided
aiven.io Logo
Aiven Deutschland GmbH
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Master's degree in Taxation, Law, or Accounting
  • Minimum 7 years’ experience as a tax advisor, in-house tax manager in multinationals, or tax specialist at a tax authority
  • Proven expertise in corporate income tax, VAT and OECD guidelines
  • Strong analytical and problem-solving skills
  • ability to work independently and proactively deliver results
  • Demonstrated ability to identify and implement process improvements and ability to thrive in a fast-paced, dynamic environment
  • Experience in collaborating with diverse stakeholders
  • Fluent English and excellent communication and cooperation skills
Job Responsibility
Job Responsibility
  • Oversee all aspects of income tax provisioning, including calculating current and deferred taxes, and preparing tax disclosures for financial statements
  • Oversee the preparation and review of corporate income tax returns, ensuring their accurate and timely filings and related remittances
  • Ensure compliance with all transactional taxes, including VAT, GST, Sales Tax, and withholding taxes across our relevant jurisdictions
  • Oversee the timely and accurate preparation and filing of indirect tax returns and related remittances
  • Manage and coordinate tax related inquiries from various tax authorities
  • Manage and review transfer pricing documentation, provide benchmarking and ensure compliance in financial reporting
  • Monitor changes in direct and indirect tax legislation and assess the impact on the company's operations and systems
  • Maintain and document internal tax policies, processes, and controls
  • Manage relationships with external tax advisors
  • Manage compliance risks
What we offer
What we offer
  • Participate in Aiven’s equity plan
  • Balance work and life with our hybrid work policy
  • Choose the equipment you need to set yourself up for success
  • Use your Professional Development Plan budget for learning opportunities
  • Receive holistic wellbeing support through our global Employee Assistance Program
  • Global Time Off Commitment (Parental and Sick Leave, as well as Personal Time)
  • country-specific benefits for our global cast
  • Fulltime
Read More
Arrow Right