Corporate EHSQ Coordinator Job at Surespan Structures (North Vancouver)

Job Description

Surespan Group of Companies is a leader in bridge construction, heavy civil, industrial, and infrastructure projects across Canada. Our projects range from complex bridge installations and structural rehabilitation to industrial maintenance and heavy civil construction. We are seeking a motivated and highly organized Corporate EHSQ Coordinator to join our team and support Environmental, Health, Safety, and Quality (EHSQ) operations across the organization. This position serves as the primary support to the Corporate Health & Safety Manager and plays a key role in workforce readiness, onboarding, training compliance, claims management, project mobilization, and operational support activities throughout the company. This is a unique opportunity for an individual looking to build a long-term career in health and safety, compliance, and operations coordination. The successful candidate will work closely with leadership, project teams, field personnel, clients, and regulatory stakeholders to help ensure projects remain compliant, organized, and ready for execution. We are looking for a strong communicator who is organized and proactive. Must enjoy managing multiple priorities in a fast-paced construction environment. Must be equally comfortable with communicating with craft labor, site leadership and senior management. Training and mentorship will be provided to the successful candidate.

Job Responsibility

Coordinate workplace injury and illness claims
Support return-to-work and modified-duty programs
Communicate with workers, supervisors, healthcare providers, and regulatory agencies
Maintain accurate claims records and documentation
Track claim progress and support timely resolution
Coordinate employee onboarding and orientation requirements
Maintain training matrices and competency records
Monitor certification expiries and recertification requirements
Coordinate training programs and employee compliance requirements
Support workforce readiness and project mobilization activities
Coordinate pre-access requirements including drug and alcohol testing, fit testing, orientations, and client-specific training
Assist with employee scheduling, workforce deployment, and project readiness activities
Support project startup documentation and mobilization requirements
Coordinate communication between operations, project teams, and field personnel
Support project managers, superintendents, and field teams with compliance requirements
Assist with project documentation, reporting, and administrative support functions
Administer and maintain BIS Safety Software and associated company systems
Support training assignments, competency tracking, employee records, forms, workflows, and reporting
Assist with development and continuous improvement of digital forms, workflows, and business processes
Support user adoption, troubleshooting, and ongoing system improvements
Maintain accurate records and documentation within company platforms
Maintain client compliance portals including ISNetworld, Avetta, ComplyWorks, Safe Contractor, and similar systems
Coordinate document submissions and compliance requirements
Monitor deadlines and communicate outstanding action items
Support contractor prequalification and client compliance activities
Maintain safety, quality, environmental, and training records
Track corrective actions and regulatory requirements
Assist with incident investigations and lessons learned distribution
Support monthly reporting, statistics, and KPI tracking
Maintain document control and electronic filing systems
Support COR certification and audit preparation activities
Maintain documentation required for internal and external audits
Assist with regulatory inspections and compliance initiatives
Support continuous improvement of company EHSQ programs
Communicate professionally with workers, supervisors, managers, clients, and regulatory agencies
Coordinate communications through phone calls, email, Teams, text messaging, and in-person meetings
Distribute safety alerts, toolbox talks, lessons learned, and compliance information
Follow up on action items and drive tasks to completion
Build positive working relationships with employees at all levels of the organization

Requirements

Strong written and verbal communication skills
Strong organizational and time management abilities
Proficient with Microsoft Office Suite (Outlook, Word, Excel, Teams)
Technology-minded and comfortable learning new software platforms and business systems
Valid Class 5 Driver's License with a clean driver's abstract
Ability to travel to project sites as required
Comfortable working in both office and field environments
Ability to drive on resource roads, construction sites, and rough terrain when required
Professional appearance and ability to represent the company in both field and corporate environments
Must be equally comfortable wearing steel-toed boots on a construction site and business casual attire in a corporate office environment
Ability to maintain confidentiality and exercise sound judgment when handling sensitive information

Nice to have

Experience with onboarding, workforce scheduling, training coordination, or project mobilization
Experience with claims management, return-to-work programs, or disability management
Experience with BIS Safety Software or Learning Management Systems (LMS)
Experience with digital forms, workflows, reporting, and document management systems
Experience with ISNetworld, Avetta, ComplyWorks, SafeContractor, or similar contractor compliance platforms
Experience in heavy civil, industrial, pipeline, oil & gas, transportation, manufacturing, or infrastructure projects

What we offer

Comprehensive benefits package
Two weeks paid vacation
Monday–Friday schedule (8:00 AM – 5:00 PM)
Ongoing training, mentorship, and professional development
Opportunity to work on major infrastructure projects across Canada
Career growth opportunities within a growing organization
A collaborative and supportive team environment

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Corporate EHSQ Coordinator

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