Corporate Administrator

• Create a warm, welcoming, and professional environment for all visitors and callers
• Ensure all guests are aware of and compliant with site Health & Safety and Food Safety practices (including maintaining our strict nut-free environment)
• Efficiently manage phone routing, general correspondence, and inquiries
• Act as a site ambassador, ensuring the reception area and office foyer reflect our brand culture and remain up to date
• Maintain an organized, fully stocked, and highly functional office space
• Support meeting and conference room logistics, including setup, technical readiness, and catering/food ordering
• Create and process purchase orders (POs) for all office-related supplies and expenses
• Assist the Executive Assistant & Office Manager with facilities maintenance and amenities readiness
• Provide logistical support and credit card reconciliation for the Leadership Team
• Coordinate the fulfillment, packing, and shipping of product samples for influencer, media, and marketing programs
• Manage, organize, and maintain the marketing inventory room
• Oversee the corporate SWAG ordering process and maintain an accessible catalogue of branded merchandise
• Provide administrative coordination for key organizational activities and promotional events
• Collaborate with the Talent Acquisition and HR teams to deliver a seamless, welcoming 'Day One' experience for incoming new hires
• Serve as an accessible, supportive point of contact for employee inquiries regarding workplace programs
• Actively contribute feedback and creative ideas to continuously improve the workplace culture and office environment

• Degree or Diploma in Business Administration, or an equivalent blend of education and practical experience
• 3+ years of administrative experience working within a fast-paced, large-scale corporate environment
• Complete fluency in English (written and verbal)
• Superior written and verbal communication skills with the ability to collaborate across all levels of the organization
• Exceptional time management, multi-tasking abilities, and keen attention to detail
• Proficiency in Microsoft Office 365 (Outlook, Word, PowerPoint, Excel, OneDrive, Teams)
• Strong troubleshooting skills with the capacity to handle sensitive situations with strict confidentiality and diplomacy
• Natural interpersonal savvy with a strong internal customer-service focus

Comfort leveraging Generative AI tools to maximize daily productivity is highly valued