Corporate Administrative Assistant and Event Coordinator Job at GRAEF (Milwaukee)

Office and Administrative Coordinator

Our client is seeking a dependable and detail-oriented Temporary Office & Admini...

Location

United States , San Diego

Salary:

35.00 - 38.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Prior experience in an administrative or office support role preferred
Comfortable in a temporary assignment with a defined end date
Strong organizational skills and attention to detail
Ability to multitask and adapt to changing priorities
Willingness to take on additional responsibilities as needed
Experience in a professional or corporate environment

Job Responsibility

Assist with calendar coordination and scheduling
Support travel arrangements and meeting logistics
Prepare and submit expense reports accurately and on time
Manage routine office supply ordering, including monthly Amazon orders
Provide general administrative assistance to the team as needed
Assist with invoice processing and data entry into the accounting system
Help ensure invoices are coded correctly and routed for approval
Track invoices and follow up to support timely payment
Provide support on basic project-related administrative tasks, as needed
Assist with event coordination and timely distribution of invitations and materials

Fulltime

Event Planner / Corporate Meeting Coordinator

Location

United States , Tampa

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in event planning, hospitality, conference services, or corporate meetings
Background in hotel, conference center, or high‑end hospitality environments preferred
Familiarity with AV coordination, Zoom, PowerPoint, and event management systems
Proficiency in Microsoft Word, Excel, and Outlook
Strong organizational, customer service, and administrative skills
Ability to stand for extended periods and support onsite event execution

Job Responsibility

Plan and manage meetings and events of varying size and complexity
Create, manage, and reconcile event project plans and budgets
Coordinate logistics including site selection (RFP process), room setups, catering, AV, décor, registration, travel, and speaker coordination
Provide strategic input and recommendations on event format and execution
Support high‑level meetings as the right‑hand partner to the lead event planner
Conduct daily walk‑throughs and inspections of conference and event spaces
Manage space issues and escalate unresolved concerns to the Lead Planner
Submit and track facilities, AV, catering, and service requests
Maintain partnerships with internal teams including Conference Services, Food Services, AV, Facilities, and Security
Cover reception desk functions as needed, including answering phones and emails promptly

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

Fulltime

Executive Assistant to SVP Corporate Governance and Sustainability - General Counsel

Are you an exceptionally organised, proactive, and communicative individual with...

Location

Germany , Berlin

Salary:

Not provided

Zalando

Expiration Date

Until further notice

Requirements

Experience in executive support roles, particularly in supporting senior leadership in global, large-scale organisations or similar scope positions
Fluent in German and English
Proven capability to create efficiencies for senior leadership
Excellent proactive organisational and time-management skills, with the ability to prioritise tasks and manage competing deadlines
Highly discreet and maintain confidentiality in all matters
Strong communication and interpersonal skills, with the ability to interact effectively with individuals at all levels
Proficient in Google Apps for Business and other modern office and project management tools

Job Responsibility

Support to SVP: Enhance the SVP's effectiveness by managing high-impact priorities, building and maintaining stakeholder relationships, and focusing on strategic objectives
Calendar Management and Daily Support: Maintain an extensive and dynamic calendar, organise daily schedules, and provide comprehensive administrative support, ensuring efficient time management
Travel Arrangement and Trip Planning: Manage logistics for local & international travel, ensuring seamless arrangements from transportation, accommodations to detailed agendas as well as travel expense management
Serve as the primary point of contact for the SVP’s time management, handling inquiries, and directing communication to the appropriate individuals
Provide project management support by coordinating tasks, tracking progress, and ensuring deadlines are met
Liaise with various executive and management stakeholders, maintaining strong relationships, and facilitating information flow
Collaborate with other executive assistants and teams to organise events, travel arrangements, and other logistical needs
Draft internal communications, such as updates and emails, on behalf of the SVP
Event Ideation, Planning, and Organisation: Develop and execute impactful events aligned with organisational goals and stakeholder engagement
Strengthen Leadership Team Connections: Facilitate robust connections within the SVP’s direct staff and ensure alignment with the broader team’s goals and initiatives

What we offer

27 days of holiday a year to start for full-time employees (+1 day for every calendar year up to 30 days)
2 paid volunteering days a year
Hybrid working model with up to 60% remote per week
Work from abroad for up to 30 working days a year
Employee shares program
40% off fashion and beauty products sold and shipped by Zalando, 30% off Lounge by Zalando, discounts from external partners
Relocation assistance available (subject to prior agreement)
Family services, including counseling and support
Health and wellbeing options (including Wellhub, formerly Gympass)
Mental health support and coaching available

Fulltime

Senior Administrative Assistant / Executive Assistant

We are seeking a seasoned Senior Administrative Assistant / Executive Assistant ...

Location

United States , San Diego, CA

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Senior living/care experience is REQUIRED
5+ years of experience in an Administrative Assistant, Executive Assistant, or Office Manager role
Experience supporting senior executives in a fast-paced environment
Strong organizational skills with the ability to manage multiple priorities
Comfortable working independently with minimal supervision
Professional, business-direct communication style
High level of discretion and confidentiality

Job Responsibility

Provide day-to-day administrative support to executive leadership
Manage executive calendars, meetings, and scheduling
Coordinate domestic travel for executives (monthly travel for COO
quarterly/biannual events)
Assist executives with tasks related to home office operations
Handle confidential and sensitive information with discretion
Serve as the primary administrative point of contact for a corporate office of ~20 employees
Order and manage office and kitchen supplies
oversee regular inventory
Support office logistics, reservations, and special events

What we offer

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan

New

Administrative Assistant IV

Our Alaska Digital Technology and Capital Projects teams are seeking candidates ...

Location

United States , Anchorage

Salary:

Not provided

Doyon

Expiration Date

Until further notice

Requirements

Must be legally authorized to work in the United States on a full-time basis for anyone other than current employer
5+ years of experience as an administrative assistant
Intermediate proficiency in Word, Excel, Outlook and PowerPoint
3+ years direct administrative support of Digital Technology/IT and/or Capital Projects teams
3+ years of experience organizing and prioritizing numerous tasks, multitasking, and working under pressure within tight timelines, with limited direction
1+ years of experience handling confidential information with the utmost discretion
Basic knowledge of SAP
Takes ownership of actions and follows through on commitments by holding others accountable and standing up for what is right
Builds effective solutions based on available information and makes timely decisions that are safe and ethical
Builds positive relationships based on trust and seeks collaboration across organizational boundaries to achieve goals

Job Responsibility

Managing the managers' calendars so that time is used effectively and efficiently - including planning work projects and scheduling appointments with personnel inside and outside ConocoPhillips, including members of the AK Leadership Team, global Business Units, and other internal and external meetings
Understanding the purpose of trips so that arrangements can be made to optimize their time in meeting with managers, employees, and outside companies
Understanding corporate travel policy
passport and visa requirements, travel advisories and required immunizations for international travel
Maintaining regular contact with the managers during travel periods to communicate and initiate appropriate travel changes and advise of other issues requiring attention
Understanding the manager's plans and objectives, reading and interpreting activities and proactively anticipating opportunities that assist in meeting the plans and objectives across several time zones
Perform SAP Security Coordinator role including access request submissions, monitoring, troubleshooting, and compliance related activities such as User Access Review semiannually
Proactively coordinate all office and administrative support duties including filtering email, as appropriate, answering the telephone, directing calls to others as appropriate, making arrangements for visitors, expense reports, timekeeping, invoice processing and coding, record management and other corporate administrative needs
Manage floor office supplies, office moves, be a travel coordinator for North Slope travel, prepare travel and expense reports, and distribute mail
Assist with weekly report documentation and schedule department meetings

What we offer

Medical Coverage: Federal Employee Health Benefits (FEHB) plans, including medical, dental, and vision
Retirement Plan: 401(k) up to 4% company match
Insurance: Short-term and long-term disability, life insurance, and voluntary supplemental coverage
Employee Assistance Program (EAP): Free counseling and support services
Paid Holidays: Observance of major federal holidays
Flexible Spending Accounts: Health and dependent care options

Fulltime

New

Administrative Assistant

Administrative Assistant role is responsible for the day-to-day administration a...

Location

Ukraine , Kyiv

Salary:

Not provided

3Shape

Expiration Date

Until further notice

Requirements

Higher education
At least Intermediate level of English
PC literacy (MS Word, Excel, PowerPoint)
Relevant working experience would be beneficial
Experience in travel arrangements and event organization would be an advantage

Job Responsibility

Managing office supplies and consumables, ensuring timely replenishment and inventory control
Handling reception-related tasks, including guest tracking, maintaining meeting rooms, and supporting other day-to-day office and facility needs
Coordinating with suppliers and service providers, including purchase orders, contracts, invoices, and supporting documentation
Ensuring proper functioning of office equipment and infrastructure and coordinating maintenance when required
Managing access control processes, including issuing and managing employee and visitor access cards
Supporting employee onboarding by preparing workspaces, organizing office tours, coordinating with internal teams
Supporting the organization of corporate events, including vendor coordination, catering arrangements, logistics management, and documentation
Supporting business travel arrangements for Head Office employees, including coordination of logistics and related administrative support

What we offer

24 working days of annual vacation
medical insurance
paid sick leaves and child sick leaves
maternity and paternity leaves
breakfasts and lunches in the office
good working conditions in a comfortable office in UNIT.City
parking lot with free spaces for employees
occasional business trips to Western Europe

Fulltime

New

Assistant Event Manager

Position assists the Manager in the execution of meetings and events and driving...

Location

Malaysia , Putrajaya

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or GED
2 years experience in the event management, food and beverage, sales and marketing, or related professional area OR 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major
1 year experience in the event management, food and beverage, sales and marketing, or related professional area

Job Responsibility

Assists in the execution of meetings and events and driving the implementation of the brand service strategy and brand initiatives
Works to meet customer needs at meetings and events and assists in growing event revenues
Handles issues and conflicts that may arise during meetings or events
Conducts daily walk-through of banquet floor to drive client satisfaction and maintain quality standards
Researches and analyzes new products, pricing and services of competition
Reviews scheduled events and troubleshoot potential challenges/conflicts
Assists in coordinating all groups that will impact property operations
Assists in overseeing cleaning and maintenance of meeting space and corresponding heart of the house areas
Assists in overseeing furniture and equipment maintenance and that inventory levels are kept in accordance to corporate guidelines
Assists in the execution of brand service initiatives in event management areas

Fulltime

Senior Administrative Assistant

Our client is seeking a highly organized and experienced Senior Administrative A...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of administrative support experience, preferably in a senior-level or high-volume environment
Strong proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
Excellent written and verbal communication skills
Strong organizational skills, attention to detail, and ability to multitask
Ability to work independently and manage competing priorities effectively
Professional demeanor and strong interpersonal skills
Experience supporting senior leadership or multiple departments preferred
Associate’s or bachelor’s degree preferred
Experience in a professional services, corporate, or fast-paced office environment
Strong problem-solving skills and ability to anticipate administrative needs

Job Responsibility

Provide high-level administrative support to executives, managers, and internal teams
Manage complex calendars, schedule meetings, and coordinate travel arrangements
Prepare and edit correspondence, reports, presentations, and other business documents
Organize and maintain filing systems, records, and confidential documentation
Coordinate meetings, take notes, and follow up on action items as needed
Serve as a point of contact for internal staff, clients, and vendors
Assist with office operations, supply management, and process coordination
Track deadlines, priorities, and special projects to support team efficiency
Support event planning, meeting logistics, and internal communications
Handle sensitive information with a high level of discretion and professionalism

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan
Free online training

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Corporate Administrative Assistant and Event Coordinator

Job Responsibility

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