Corporate Administration Officer Job at Alter Domus (Nicosia)

Administration Officer

As the Administration Officer, you will provide high-quality administrative, ope...

Location

Australia , Perth

Salary:

76000.00 - 96000.00 AUD / Year

CSIRO

Expiration Date

June 25, 2026

Requirements

Demonstrated experience in an administrative support role
Strong organisational skills and ability to manage competing priorities
High attention to detail and accuracy, particularly in financial and project tracking
Experience with financial processes and enterprise systems (e.g., SAP or similar)
Excellent written and verbal communication skills
Proven ability to work collaboratively across multidisciplinary teams
Experience within a research, scientific, or government organisation
Experience supporting multi-partner programs or portfolios

Job Responsibility

Provide professional administrative support to research leaders and teams, including coordinating meetings, workshops, travel, and field logistics
Prepare agendas, minutes, briefings, and follow-up actions, and maintain accurate records in corporate systems (e.g. Objective, SAP, CRM tools)
Support the Program leadership and project leads in the establishment and administration of research projects, including tracking milestones, deliverables, and reporting requirements
Assist with the preparation and maintenance of project documentation (e.g. proposals, reports, reviews)
Undertake financial and procurement tasks including raising purchase orders, processing invoices, and managing expense claims in SAP
Support budget tracking, cost allocation, financial reporting, and ensure compliance with procurement policies and audit requirements
Ensure adherence to CSIRO policies, procedures, and legislative requirements
Maintain documentation for audits, contracts, safety, and ethics, support risk management processes, and manage accurate data and reporting
Act as a coordination point between research staff, corporate services, and external partners
Support onboarding, recruitment, training, and team coordination

What we offer

Superannuation 15.4%
Leave entitlements
Career development opportunities

Fulltime

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Ao3 Administration Officer

Randstad is proud to currently be partnering with a prominent State Government D...

Location

Australia , Brisbane

Salary:

51.12 AUD / Hour

Randstad

Expiration Date

July 02, 2026

Requirements

Developed proficiency in Microsoft Office
Previous exposure to SAP (highly desirable for processing invoices) or an understanding of formal government finance, HR, and record-keeping systems
A proven ability to quickly learn new administrative processes and adapt to changing workloads
A friendly, approachable demeanor combined with the ability to remain flexible, composed, and positive during busy delivery periods
The capability to effectively work independently with a degree of autonomy while contributing positively to a diverse, inclusive team culture
Competence in managing competing deadlines and organizing tasks effectively
An absolute commitment to handling confidential, sensitive corporate and human resource information

Job Responsibility

Providing high-level administrative, project, executive, and corporate support to staff and management
Assisting with financial and procurement processes, including processing invoices, raising purchase orders, and corporate credit card reconciliation
Executing records management tasks, including file sorting, information retrieval, and registering/tracking incoming and outgoing correspondence
Actively managing team inbox accounts and coordinating travel bookings/expense claims
Assisting with HR administrative tasks and team recruitment processing support
Arranging meetings, scheduling appointments, and preparing required facilities and equipment
Working collaboratively across a business support network to ensure seamless corporate service delivery

What we offer

$51.12 per hour plus super
Prime Brisbane CBD location
Opportunity to learn specialist skills and broaden your professional network
A dedicated consultant as a consistent point of contact
Discounts at major retailers like David Jones, Myer, JB Hi-Fi, Rebel Sport, Woolworths, Hoyts cinemas, and many more
A free Employee Assistance Program (EAP) providing professional support services for you and your family
Access to your payslips at the click of a button via our MyRandstad App
A weekly pay cycle which gives you access to your wages sooner rather than later

Fulltime

Custody & Administration Officer – Implemented Portfolios

We’re seeking a detail-oriented Custody & Administration Officer to support the ...

Location

Australia , Sydney

Salary:

Not provided

Lonsec

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Business, Commerce, Economics or similar, with a strong aptitude for financial services
2–3 years’ experience in a similar portfolio administration or custody role within financial services
Experience in Managed Accounts and exposure to the SS&C suite of technology products is highly regarded
Experience working within an operational team delivering investment solutions
Strong attention to detail, particularly in data analysis and management
Strong written and verbal communication skills
Advanced Microsoft Office skills, particularly Excel
Highly organised with the ability to prioritise tasks and meet multiple deadlines
Proactive, reliable, and able to work both independently and collaboratively
High level of integrity and commitment to compliance with industry regulations

Job Responsibility

Execute day-to-day custodial and administrative functions relating to the IP Direct custodial MDA service
Perform daily custody asset reconciliations (books and records management)
Administer settlement processes with fund managers, brokers, and custodians
Process asset transfers (in and out) and corporate actions
Process income, foreign exchange, managed fund execution, and other investment administration tasks
Prepare, calculate, and reconcile monthly fees
Maintain internal systems and procedures relating to custody and administration functions
Ensure all investment administration tasks are completed accurately and within required timeframes

What we offer

Ongoing flexible working arrangements
Family friendly work-life balance
Genuinely open and supportive culture with an approachable executive team
Ongoing training and professional development

Fulltime

Corporate Administration & Assistant, GM Office

This is where your work makes a difference. At Baxter, we believe every person—r...

Location

Japan , Minato, Tokyo

Salary:

Not provided

Baxter

Expiration Date

Until further notice

Requirements

Over 5 years of experience in assistant and senior administrative roles
Experience in a subsidiary of a global company or in a multicultural/multinational environment preferred
Strong background in corporate administration or general affairs
Experience in invoice processing and payment operations preferred
Exposure to IT support, corporate communications (PR), or website updates desirable
Proficiency in MS Office: Word (document creation, tabulation, formatting), Excel (data entry, table creation, VLOOKUP, Pivot Table, IF functions), PowerPoint (presentation creation and formatting), Outlook (calendar and email management for self and GM)
Familiarity with systems such as Coupa, Concur, Workday, or similar tools preferred
Business-level communication skills in Japanese and English, both verbal and written
Flexibility, strong sense of ownership, and high ethical standards
Ability to multitask and prioritize effectively

Job Responsibility

Oversee corporate administration and general affairs operations, working closely with relevant stakeholders
Handle invoice processing and payment procedures, ensuring accuracy and compliance with internal policies
Support company-wide administrative operations and inquiries
Assist with company-wide events such as Town Hall meetings, National Kick-off meetings, and other corporate administration matters
Manage the GM's scheduling and calendar
Draft, review, and send communications on behalf of the GM
Organize and prepare for meetings, including logistics, agendas, and materials
Manage vendors providing services to the GM
Support the GM with expense management using internal systems
Arrange domestic and international travel

Fulltime

HR & Administration Officer

We are seeking a highly organized and proactive HR & Administration Officer to p...

Location

Belgium , Brussels

Salary:

Not provided

Arcwide

Expiration Date

Until further notice

Requirements

Minimum 5 years of experience in a similar role
Fluent in Dutch and English
good command of French is an asset
Excellent MS Office skills and strong communication abilities
Highly flexible, approachable, and comfortable handling multiple priorities
Detail‑oriented, structured, and able to work both autonomously and proactively
Strong learning mindset with an ability to adapt quickly and manage emotions in challenging situations constructively
Open to travel — approximately two times per month to the Netherlands
Enjoys working in an international, multicultural team environment

Job Responsibility

Support the full Hire‑to‑Retire process for Belgium and the Netherlands in close collaboration with local and global HR teams
Manage end‑to‑end recruitment and act as a true HR Business Partner to our management team
Oversee social declarations and interactions with government agencies, health insurance, and external payroll providers
Coordinate employee onboarding and offboarding, including contracts, amendments, certificates, and employee files
Maintain and update HR databases, employee records, and HR policies in coordination with Global HR and Legal
Handle leave management (vacation, sickness, maternity, etc.) and ensure compliant declarations
Prepare and verify payroll variables in IFS (absences, overtime, bonuses, etc.)
Manage performance and evaluation cycles, compensation & benefits, and follow up on career development and training
Organize employee engagement initiatives such as CSR actions and team‑building events
Serve as the point of contact for all employee queries and support conflict management when needed

What we offer

A full‑time contract with a hybrid work model (approx. 3 days/week in our Brussels office)
40‑hour workweek with 20 legal holidays + 12 recuperation days
Competitive salary reflecting individual and company performance
Attractive benefits package, including group and hospitalization insurance, mobile phone, laptop, holidays, and more
Continuous learning & development opportunities to support your professional growth
A truly inclusive and diverse culture, where everyone can thrive and feel a strong sense of belonging

Fulltime

Deputy Corporate Officer

Under the direction of the Chief Administrative Officer/Corporate Officer, the D...

Location

Canada , Port Clements

Salary:

33.00 - 40.00 CAD / Hour

Hecate Strait Employment Development Society

Expiration Date

Until further notice

Requirements

Completion of Grade 12
formal education in Local Government Administration and Records Management (e.g., Certificate in Local Government Administration and/or MATI Program)
minimum three (3) years of progressively responsible administrative experience in local government or related public-sector environments
minimum two (2) years of supervisory experience with demonstrated ability to lead and develop staff
strong working knowledge of the Community Charter, Local Government Act, and related legislation or an ability to read and interpret legislation
proven experience supporting Council, Committees, Boards, and Commissions, exercising discretion and confidentiality in governance matters
valid Class 5 BC drivers licence

Job Responsibility

Plays a key leadership role in delivering corporate and legislative services to Council, staff, and the public
coordinates Council and Committee administration, governance processes, front counter services, records and information management
assists in fulfilling statutory and operational responsibilities, exercising independent judgment, initiative, tact, and discretion in handling confidential and legislated matters
assumes the powers and duties of the CAO/Corporate Officer as required
provides evening support for Council, Committee, Public Hearings and related meetings

What we offer

comprehensive benefits package
supports continued career and professional development

Fulltime

Corporate Officer

This is fund accounting and administration at its finest. Where we pair end-to-e...

Location

Luxembourg , Luxembourg

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Bachelor degree in business administration any other relevant field
at least 2 year of experience as Corporate Officer or Corporate Secretary Assistant
fluent in English and French
excellent interpersonal and customer-service skills with a professional approach at all times in accordance with policies and procedures, legal/regulatory requirements
able to work on multiple projects at the same time, prioritize matters and meet deadlines
extremely organized and rigorous
able to build good working relationships and gain confidence of others

Job Responsibility

Manage the day-to-day administration of a portfolio of client entities, coordinating tasks and ensuring deadlines are met
Liaise with legal professionals, financial institutions, and clients both locally and internationally
Support corporate transactions of clients including subscriptions, transfers, capital increases and distributions
Maintain and update statutory records, databases, and related filings and payments
Assist with collection of KYC documentation, preparation of bank account opening forms and coordination with external parties as required
Assist in drafting agreements and other documentation
Contribute to ad hoc corporate-secretarial tasks as needed

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays and birthday leave
Continuous mentoring along your career progression
Detailed career pathway with structured support
Exclusive access to online learning
Active sports, events and social committees
Employee Assistance Program
Employee Share Plan

Deputy Corporate Officer

Under the direction of the Chief Administrative Officer/Corporate Officer, the D...

Location

Canada , Port Clements

Salary:

33.00 - 40.00 / Hour

Hecate Strait Employment Development Society

Expiration Date

Until further notice

Requirements

Completion of Grade 12, supplemented by formal education in Local Government Administration and Records Management (e.g., Certificate in Local Government Administration and/or MATI Program)
Minimum three (3) years of progressively responsible administrative experience in local government or related public-sector environments
Minimum two (2) years of supervisory experience with demonstrated ability to lead and develop staff
Strong working knowledge of the Community Charter, Local Government Act, and related legislation or an ability to read and interpret legislation
Proven experience supporting Council, Committees, Boards, and Commissions, exercising discretion and confidentiality in governance matters
Valid Class 5 BC drivers licence

Job Responsibility

Plays a key leadership role in delivering corporate and legislative services to Council, staff, and the public
Coordinates Council and Committee administration, governance processes, front counter services, records and information management
Assists in fulfilling statutory and operational responsibilities, exercising independent judgment, initiative, tact, and discretion in handling confidential and legislated matters
Assumes the powers and duties of the CAO/Corporate Officer as required
Provides evening support for Council, Committee, Public Hearings and related

What we offer

Comprehensive benefits package
Supports continued career and professional development

Fulltime

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Corporate Administration Officer

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