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Asana Partners is a retail real estate investment firm creating value in vibrant neighborhoods by leveraging vertically integrated capabilities and retail expertise. With more than $8 billion of neighborhood assets under management, the firm is active in growth markets throughout the United States and is driven to make a positive impact within communities. Our distinctive company culture is the key to our success. We recruit high-performing, ambitious individuals who are entrepreneurial and eager to maximize their potential in a team environment. We value relationship building – both internally and externally – and view it as the foundation for creating value for our neighborhoods and generating strong results for our investors. Asana Partners is known for its proven, strategic approach; our sophisticated, collaborative team; and our high-quality portfolio. With offices in Charlotte, Atlanta, Boston, Columbia, Denver, Los Angeles, and New York, we were founded to be a firm that would provide career-long opportunities for our people and a long-term partner for our investors. We are seeking a highly organized, detail-oriented Coordinator – Corporate Accounting to join our team. This individual will play a critical role in managing payroll, employee expenses, and adherence to policies and procedures. The Coordinator – Corporate Accounting will lead the successful bi-weekly payroll, inclusive of quarterly and annual payroll-related compliance reporting and testing, and ensure accuracy, timeliness, and compliance across all processes, while also providing strategic insights on expense trends to support decision-making at the firm level. Beyond the technical responsibilities, this role delivers a red-carpet service experience to Asana Partners employees, ensuring expense processes are seamless, efficient, and designed to enable our team to focus on driving performance.
Job Responsibility:
Payroll Administration: Manage and execute the firm’s payroll process with precision, ensuring accuracy, timeliness, and compliance with all applicable regulations
Expense Oversight: Review and approve employee expense reports, ensuring accurate coding and adherence to company policy
follow up to resolve discrepancies or delays
Process & Policy Compliance: Ensure employee expense submissions and approvals are completed on time
maintain best practices for expense and travel management
Concur Onboarding & Training: Set up new hires in Concur and provide an onboarding overview of expense reporting and travel processes
share policies and procedures to ensure compliance
Third-Party Oversight: Manage relationships with outside third-party service providers supporting payroll and expense functions, ensuring service quality and cost efficiency
Analytics & Reporting: Develop and deliver strategic reporting and analytics on travel and expense data, providing insights to improve efficiency and cost management
Cross-Department Collaboration: Partner with HR, Finance, and other teams to support payroll, compliance, and corporate accounting initiatives
Continuous Improvement: Identify opportunities to streamline processes, enhance reporting, and strengthen controls across payroll, expense, and compliance functions
Requirements:
Bachelor’s degree in Accounting, Finance, Business Administration, or a related field
3+ years of experience in payroll administration, corporate accounting support, or employee expense management
Highly organized, detail-oriented, and able to manage time-sensitive workflows with accuracy and efficiency
Excellent communication, interpersonal, and collaboration skills, with a strong customer-service mindset
Proven ability to follow policies, maintain compliance, and manage confidential information with discretion
Ability to work proactively, solve problems independently, and seek opportunities to streamline processes
Experience managing or coordinating with third-party payroll or expense service providers preferred
Experience using Paylocity for payroll processing preferred
Experience with Concur for travel and expense management