Corp Executive Assistant, Infusion Therapies & Platforms

• Manage executive calendars, including scheduling meetings, appointments, and travel
• Coordinate with internal and external stakeholders to ensure seamless execution of meetings and events
• Provide timely reminders and updates to executives and stakeholders
• Prepare and edit correspondence, reports, and presentation materials
• Respond to emails, phone calls, and inquiries on behalf of executives
• Maintain strict confidentiality when handling sensitive information
• Serve as a primary point of contact between executives and internal/external stakeholders
• Coordinate complex travel itineraries, including flights, accommodations, and transportation
• Ensure all required materials and documentation are prepared for travel
• Arrange travel for executives and team members as needed
• Plan and coordinate executive-level meetings, conferences, and presentations
• Organize agendas, capture meeting notes, and track follow-up actions
• Partner with vendors and stakeholders to ensure successful event execution
• Ensure all materials, technology, and logistics are in place
• Maintain accurate records of executive activities, including meetings, travel, and communications
• Support decision-making by providing data insights and reporting as needed
• Ensure compliance with company policies, procedures, and documentation standards
• Manage expense reports and reimbursements
• Partner with IT to troubleshoot and resolve technical issues
• Maintain executive office and team workspace
• Support onboarding activities for executives’ direct reports

• High school diploma or equivalent required
• associate’s or bachelor’s degree preferred
• 8+ years of experience in an executive administrative role, preferably within a global healthcare or pharmaceutical organization
• Proven ability to support senior executives with complex, high-volume international travel needs
• Strong organizational, prioritization, and time management skills
• Ability to maintain discretion and handle confidential information with integrity
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and M365 Copilot
• Experience with calendar management tools and administrative systems
• Certified Administrative Professional (CAP) or Certified Executive Secretary (CES) designation preferred

Certified Administrative Professional (CAP) or Certified Executive Secretary (CES) designation preferred

• medical and dental coverage that start on day one
• insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance
• Employee Stock Purchase Plan (ESPP), with the ability to purchase company stock at a discount
• 401(k) Retirement Savings Plan (RSP), with options for employee contributions and company matching
• Flexible Spending Accounts
• educational assistance programs
• time-off benefits such as paid holidays, paid time off ranging from 20 to 35 days based on length of service
• family and medical leaves of absence
• paid parental leave
• commuting benefits
• Employee Discount Program
• Employee Assistance Program (EAP)
• childcare benefits