Coordinator Job at Aquent

Project Coordinator

The Project Coordinator plays a pivotal role in supporting the execution of crit...

Location

United States , Little Ferry

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong organizational skills with an ability to handle multiple projects simultaneously
Excellent written and verbal communication skills, with a strong focus on clarity and accuracy
Experience with T& M billing, field labor coordination, and project closeout processes is highly preferred
Ability to work collaboratively and cross-functionally with different teams and departments
Strong problem-solving skills and attention to detail

Job Responsibility

Organize and facilitate internal and external kick-off meetings, progress payments, engineering reviews, production/programming, field installation, substantial completion, and closeout meetings
Collaborate with other departments to update progress associated with applicable deliverables
Coordinate with the project team to determine labor needs and schedule all field labor resources
Analyze and report on project data to ensure quality assurance in terms of time, cost, and scope for assigned projects
Assist the team with interoffice coordination, including change orders, monitoring labor hours, and ensuring accurate billing
Work with the help desk to respond to inbound IVR inquiries and requests as needed
Manage the project closeout process, including maintenance and tracking of punch lists, coordinating with trade partners, triggering substantial completion milestones, and managing associated deliverables
Oversee Time & Materials (T& M) billing, ensuring accurate tracking of service hours and material costs for proper invoicing
Maintain structured documentation for all service-related activities and updates within ticketing systems
During peak demand periods, take on responsibilities typically assigned to a Project Manager for small-to-medium-sized projects

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Project Coordinator

A leading project management company specialising in the healthcare sector is se...

Location

United Kingdom , Hemel Hempstead

Salary:

30000.00 - 40000.00 GBP / Year

Brandon James

Expiration Date

Until further notice

Requirements

Experience in a project coordination or administrative role
Strong communication and stakeholder management skills
Proficiency in document control and project management systems
Ability to organise and prioritise workload effectively
Previous experience in healthcare or construction project management is desirable

Job Responsibility

Acting as first point of contact and communicating project status to all stakeholders after referral to Project Director
Supporting the Project Director and Senior Project Managers as required
Working as part of the project management team assisting with various project applications
Ensuring Project Directors action points from all meetings are addressed/bought to attention before set deadlines /next scheduled meeting
Administration of the company’s document control systems
Maintaining electronic/paper filing systems for all project records
Attendance of meetings at site and/or external offices as requested by the Project Director
Booking and organising meetings
Writing up minutes for meeting attended with summarised action points
Providing pre-meeting preparation of documentation and relevant updates

What we offer

Competitive salary and benefits package
Chance to work on high-profile projects in the healthcare sector

Fulltime

Office Coordinator - Specialty Wound Care

Responsible for the overall office operations, provides receptionist duties, and...

Location

United States , Texarkana

Salary:

Not provided

CHRISTUS Health

Expiration Date

Until further notice

Requirements

High School Diploma

Job Responsibility

Performs general clerical duties and supports the operations of the department
Coordinates and maintains progress of specific projects as assigned
Coordinates and prepares for meetings
to include preparation of material, presentations and meeting minutes
Maintains up to date logs pertaining to department requirements and/or committee lists
Supports the front office and greets all incoming visitors to the department

Parttime

Facade Coordinator

The Facade Coordinator at Hickory is responsible for managing the façade install...

Location

Australia , CBD and Truganina

Salary:

Not provided

Hickory

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Architecture, Civil Engineering, Construction Management, or a related field
Minimum of 2 years of experience in façade coordination within the construction industry, showcasing progressive responsibility and hands-on experience
In-depth knowledge of various façade materials, construction methods, and system design
Experience in coordinating the lifecycle of façade projects, from conception to completion
Proven track record in coordinating and managing large-scale projects, ensuring adherence to timelines and budgets
Comprehensive understanding of building codes, regulations, and industry standards related to façade systems
Familiarity with design software (eg, AutoCAD, BIM) and other relevant technical tools
Ability to interpret architectural drawings, specifications, and technical documents

Job Responsibility

Procurement & Record-Keeping: Manage the ordering of façade materials, track deliveries, and maintain accurate records to ensure timely and cost-effective project execution
Sample Submissions & Approvals: Organize and oversee the submission of façade samples, ensuring compliance with project specifications and securing approvals before installation begins
International Coordination: Liaise with overseas suppliers and teams, particularly in China, to manage inspections, approvals, and deliveries of façade materials
Engineering & Design Coordination: Compile and organize engineering data, review design documents, and ensure all façade elements meet project specifications
Delivery & Quality Control: Oversee the receipt of façade materials, verify against delivery dockets, report damages or discrepancies, and maintain a defects register
Façade Protection & Defect Management: Ensure façade elements are protected on-site, manage a defects register, and coordinate resolution of any installation issues
Subcontractor & Supplier Management: Select, coordinate, and oversee subcontractors and suppliers to ensure quality and timely execution of façade installation
Project Scheduling & Compliance: Maintain façade project timelines, monitor installation progress, and ensure adherence to safety, quality, and regulatory standards
Installation Oversight & Training: Provide guidance to lead hands on installation requirements and ensure compliance with best practices and project-specific guidelines
On-Site Quality Assurance & Handover: Conduct regular quality checks, oversee the handover process, and ensure the principal is informed on maintenance and care requirements

What we offer

Work-Life Balance: Enjoy a balanced work-life schedule with a standard 5-day work week
Novated Leases: Take advantage of novated leasing options to maximize your salary and enjoy tax savings on vehicle expenses
Family-Friendly Policies: Receive paid parental leave to support your family needs
Employee Wellbeing: Access our Employee Assistance Program (EAP) for valuable support and resources
Travel Perks: Benefit from discounted hotel rates
Expert In-House Team: Collaborate with our dedicated structures and facades team

Fulltime

Project Coordinator / Scheduler

Arcfield was purpose-built to protect the nation and its allies through innovati...

Location

United States , Louisville, Colorado

Salary:

22.80 - 39.65 USD / Hour

Arcfield

Expiration Date

Until further notice

Requirements

HS 8-10 years' experience
Experience with coordination, scheduling and identification of all long-term, mid-term, and near-term project/program milestones and related activities
Experience identifying, scheduling, and coordination issues
Experience coordinating with program management staff in multiple and wide-ranging technical programs to ensure that schedules and expectations are completed in a timely manner
High proficiency with MS Project
Experience with using MS SharePoint, MS Excel, Schedule Risk Assessment (SRA) tools
Ability to coordinate between multiple projects and consolidating multiple project schedules, define goals, objectives, deliverables, and associated timelines
Experience and skill with facilitating working groups and comprised of technical subject matter experts and program managers
Experience with drafting status reports, defining and gathering requirements

Job Responsibility

Support the Orion Space Solutions Program Management Office (PMO) as primary scheduler to coordinate between multiple projects
Lead the creation and managing the frequent updates for multiple schedules to ensure traceability of milestones
Develop Integrated Master Schedule (IMS), Work Breakdown Structure (WBS), Critical Path Schedule, dependencies, and other project documentation, as needed
Maintain, add, and track team actions using project management methodology and standard collaboration tools (SharePoint, MS Project, Jira, KanBan, etc.)
Participate in multiple Integrated Project Teams (IPTs) and Working Groups to extract and communicate necessary scheduling data points

What we offer

Health Insurance
Life Insurance
Paid Time Off
Holiday Pay
Short Term and Long-Term Disability
Retirement and Savings
Learning and Development opportunities
wellness programs
other optional benefit elections

Parttime

Proposal Coordinator

Centennial Technologies, Inc. is seeking a Proposal Coordinator to support propo...

Location

United States , Tysons Corner

Salary:

Not provided

Centennial Technologies

Expiration Date

Until further notice

Requirements

Bachelor’s degree in English, Communications, Technical Writing, or related field
Minimum 1 year of experience as a Project Coordinator or Proposal Coordinator
Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Visio)
Excellent coordination, organization, and time management skills
Strong writing/editing skills with high attention to detail
Ability to work both independently and in a team environment
Highly motivated with strong desire to learn

Job Responsibility

Coordinate activities, tasks, and communication across the capture to submission life cycle
Develop proposal schedules, calendars, and manage color review logistics to meet deadlines
Serve as point of contact with teaming partners on data calls and coordination activities
Support development of proposal content, including narrative editing and graphics
Maintain proposal knowledge base including archiving and metadata management
Generate proposal status reporting and track document version control
Organize and prepare meeting briefs, templates, and support materials for proposal sessions
Work closely with project managers to ensure proposals address all RFP requirements
Maintain information systems including resume libraries, project descriptions, boilerplate repositories, and marketing databases
Collaborate with BD resources (Proposal Coordinators, Capture Managers, Proposal Managers, Account Directors) on best practices

What we offer

Medical, Dental, and Vision Insurance
Short-Term and Long-Term Disability
Life Insurance
401(k) Retirement Plan
Paid Time Off and Federal Holidays
Flexible PTO
Casual work culture
Regular opportunities for career advancement and skills development
Supportive work environment that promotes work-life balance
Performance-based rewards and recognition

Fulltime

Project Coordinator

Metlen Energy and Metals is seeking a highly skilled Project Coordinator to join...

Location

Canada

Salary:

Not provided

Metlen Group

Expiration Date

Until further notice

Requirements

2+ years of project coordination experience, preferably in the Renewable Energy industry
PMP designation is an asset
Ability to coordinate implementation, provide technical support, and evaluate project progress
Strong collaboration skills with proven ability to build relationships with a broad range of stakeholders in multiple countries and at all levels
Proven ability to manage multiple projects and priorities in a fast-paced, deadline-driven environment
Strong written and verbal communication skills
Motivated self-starter capable of operating with minimal supervision
Diligent, execution-focused, ability to “think outside the box”, team-player, and results-oriented
Understanding of project management platforms, spreadsheets, and databases
Experience working in a multinational environment, comfortable and experienced in coordinating with colleagues on a global level and different time zones

Job Responsibility

Coordinate job execution with multiple stakeholders including the Utility, EPCs, Owner’s Engineers, and other AHJs
Maintain project documentation including permits and engineering documents. Ensure that the required documents are obtainaed, organized, and filed correctl
Create and maintain project schedules including milestones, deadlines, and progress for accurate project tracking and reporting
Coordinate with vendors to log payments and purchase orders in an accurate manner to support maintaining the budget
Track project progress and performance to internal and external requirements
Keep meeting minutes and follow-up actions to support project progression
Conduct site visits occasionally to review the progress from the site and meet with project stakeholders and partners.

What we offer

Competitive renumeration package
Opportunity to work on exciting new projects in the PV / renewables sector
Friendly and professional working environment
Career development
Comprehensive benefits package
Company savings plan

Fulltime

Program Coordinator

Support Account Team for Successful Project Delivery. Provide team members with ...

Location

India , Remote; Hyderabad; Bengaluru

Salary:

Not provided

Parexel

Expiration Date

Until further notice

Requirements

Competent in the use of Word (Advanced), PowerPoint (Advanced), Excel (Advanced), Outlook (Advanced) and Reference Manager (Intermediate) and sound knowledge of databases (eg, Access)
Ability to source information using the Internet and other media
Confident processing financial information and trackers under the guidance of Manager
A confident self-starter who is capable of knowing how best to action/respond to specific requests and information received from a variety of external and internal sources
Strong interpersonal and communications skills, including ability to compose own correspondence to agree professional standard
Excellent organizational and multi-tasking skills, with the ability to coordinate several projects at different stages, meeting strict deadlines and follow-up proactively
effective time management
Accuracy and attention to detail
Team player with client-focused approach
Motivated, proactive, flexible approach, with ability to follow tasks to completion

Job Responsibility

Support Account Team for Successful Project Delivery
Provide team members with skilled support in the implementation and management of specified projects within agreed time schedules and budgets
Proactively maintain and circulate project tracking and status reports, internally (including liaison with the studio) and externally
Set up and maintain accurate project information on all tracking tools (internal and external)
Set-up project (status reports, tracking documents, document naming convention) and project codes
Prepare project kick off materials, including creating project job sheet
Raise purchase orders for all external services (ICs) as per standard processes and procedures with authorization by an appropriate signatory
track payments
Generate appropriate correspondence when seeking permission to reproduce illustrations/figures
Undertake ordering of Journal/British Library held references

What we offer

Benefits vary by country, but Parexel is passionate about our team’s overall wellness
We believe that investing in your professional and personal development is an investment in Parexel, and we want to help you realize your full potential and career

Coordinator

Aquent

Location:

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 25, 2026

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