Coordinator People & Culture Job at RUBY GMBH (Munich)

People & Culture Coordinator

As our People & Culture Coordinator, you’ll be the reliable go-to person who hel...

Location

Australia , Perth

Salary:

Not provided

Ozgene

Expiration Date

Until further notice

Requirements

Previous experience in HR, payroll, recruitment, or people operations (2–3+ years ideal)
Strong organisational skills and attention to detail
Excellent communication and stakeholder management abilities
Ability to handle confidential information with professionalism
Knowledge of Fair Work legislation and HR best practice
Competence with payroll systems, or willingness to learn

Job Responsibility

Coordinate end-to-end recruitment across business units
Source candidates, screen applications, conduct interviews, and complete reference checks
Prepare employment contracts, offers, and onboarding documentation
Facilitate new starter inductions and maintain personnel files
Process new hires, staff changes, and terminations
Coordinate exit interviews and ensure compliance throughout the employee lifecycle
Update, communicate, and advise employees on HR policies
Provide guidance on HR procedures and ensure compliance with relevant legislation
Support internal and external audits
Act as a point of contact for employee queries

What we offer

Meaningful work in a research-driven organisation
Opportunities for growth across HR, operations
Make an impact on employee experience and organisational development

People and Culture Coordinator

Join a hotel that is a member of the Accor network, whose group brings together ...

Location

United Arab Emirates , Dubai

Salary:

Not provided

Accor

Expiration Date

Until further notice

Requirements

Ability to communicate clearly and professionally with employees, management, and external stakeholders
Attentive listening to understand employee concerns and P&C-related inquiries
Ability to handle sensitive employee data and confidential information with discretion and integrity
In-depth understanding of company-specific P&C policies, including recruitment, onboarding, performance management, and disciplinary processes
Familiarity with employee handbooks and how to communicate policies to staff effectively
Understanding of onboarding procedures to ensure new employees integrate smoothly into the organization
Strong organizational skills to manage multiple tasks, deadlines, and P&C processes at once
Ensuring accuracy in employee records, payroll data, and recruitment information
Ability to prioritize tasks effectively, especially when managing competing demands or urgent requests
Knowledge of payroll systems and other software tools for P&C administration

Job Responsibility

Assist in drafting and posting job advertisements on various job boards
Schedule interviews, liaise with candidates, and manage interview logistics
Help in screening resumes and conducting preliminary candidate interviews, often checking for qualifications and cultural fit
Assist in preparing onboarding materials, scheduling orientation sessions, and ensuring new hires complete necessary paperwork
Support in performing background checks and verifying references for candidates
Input and maintain employee information into P&C databases or software systems, ensuring accuracy and confidentiality
Maintain and update employee files, including personal information, job titles, performance evaluations, and training records
Ensure that all P&C-related documents are filed properly, either digitally or physically, and remain compliant with legal and regulatory standards
Assist employees with the enrollment process for benefits such as health insurance
Help in collecting data for payroll, including overtime, bonuses, and deductions. Assist in payroll processing, ensuring employees are paid accurately and on time

Fulltime

People & Culture Administrator

IKEA is all about people, and our team make sure to bring the best people on boa...

Location

China , Shanghai

Salary:

Not provided

IKEA

Expiration Date

Until further notice

Requirements

Knowledge of how to implement plans, according to set budgets and goals
Knowledge of how to systematically create, capture, share, manage and utilise knowledge within IKEA and between co-workers
Knowledge of how to organise, store and maintain records and information across IKEA
Knowledge of how to use IKEA standards and manuals to follow rules, comply to standards and provide direction
Knowledge of creating, following and maintaining guiding framework documents with internal and/or external stakeholders
Knowledge of IKEAs corporate identity, core values and vision of creating a better everyday life for the many people, to ensure right representation

Job Responsibility

Execute People & Culture administrative tasks in line with Service Level agreements including e.g. updating personnel files, people data compiling and administration, preparing contracts, scheduling, timekeeping, booking and coordinating People & Culture related travel, meetings and events
Execute administrative tasks linked to Learning & Development in line with Service Level agreements including e.g. scheduling trainings, arranging meeting rooms, registering participants and facilitators
Collaborate closely within the Administration team to share best practices and prevent duplications of work
Continuously contribute to the improvement service delivery aiming for the highest and the most uniform standard

Fulltime

People Coordinator

Office Angels West End are seeking a proactive and detail-oriented People Coordi...

Location

United Kingdom , London

Salary:

36000.00 - 38000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Prior experience in a high-volume administrative role, ideally using Hi Bob
Highly organised with exceptional attention to detail
Thrive in a collaborative, ambitious, and projects-focused environment
Passionate about systems, processes, and People Operations, eager to create structure and improve workflows
High regard for accuracy and confidentiality in handling sensitive People data
Proactive in solving problems and delivering tasks, comfortable navigating ambiguity
Excellent written and verbal communication skills
Good knowledge of Microsoft Office and Google Suite, especially Excel

Job Responsibility

Respond to general People queries in a timely and friendly manner while managing the People Inbox
Keep our People systems (Hi Bob, UKG, Confluence, Culture Amp) updated, conducting regular audits to ensure data integrity and compliance with GDPR
Own processes related to payroll, onboarding, and offboarding. Ensure new starter paperwork is processed smoothly
Create essential documents throughout the employee lifecycle, including employment contracts and leave documentation
Ensure the right to work process is followed and maintain accurate records of visa statuses
Manage benefit memberships for new starters and employee changes while liaising with brokers
Contribute to annual compensation and benefit reviews across various locations
Monitor and manage employee time off requests, ensuring policies are applied fairly
Own the optimisation of Bob, identifying pain points, gathering feedback, and implementing streamlined processes

What we offer

Inclusive environment that values diverse perspectives
Opportunity to grow in the creative tech/media industry

Fulltime

People & Culture Administrator

An exciting new opportunity has arisen for a People & Culture Administrator to j...

Location

United Kingdom , Newton Abbot

Salary:

28000.00 - 32000.00 GBP / Year

ADAMS MOREY LTD

Expiration Date

Until further notice

Requirements

Strong organisational and time management skills
Excellent communication and interpersonal abilities
High attention to detail and accuracy
Professional handling of confidential information
Proficiency in Microsoft Office (Word, Excel, PowerPoint)
CIPD Level 3 qualification, desirable
Experience in HR administration or office support
Familiarity with HR systems (e.g. Cascade)
Basic understanding of employment law
Full UK driving licence

Job Responsibility

Act as the first point of contact for People & Culture–related queries from employees and managers
Maintain accurate and up-to-date employee records
Support the recruitment process, including preparing offer letters and conducting background checks
Coordinate new starter onboarding — preparing contracts, scheduling inductions, and ensuring all documentation is complete
Support payroll by providing accurate employee data (e.g. absences, bonuses, retention)
Assist in monitoring attendance, annual leave, and absence records
Help organise training sessions, workshops, and performance review processes
Maintain HRIS (CascadeHR) line with company standards
Contribute to employee engagement, diversity & inclusion, and wellbeing programmes
Handle all People & Culture data with confidentiality and discretion, in line with GDPR and company policy

What we offer

30 days holidays including 8 bank holidays
Company sick pay, that increases with length of service up to 13 weeks
Company pension with the option to salary sacrifice
Where salary sacrifice takes place, 50% NI saving reinvested into your pension pot
Genuine career development and pathways with DAF Academy
Award winning apprenticeship program
Apprentice equipment scheme
Employee Assistance program
Cycle to work scheme
My Staff shop – access to hundreds of discounts

Fulltime

People Coordinator

Join our People team as a People Coordinator to deliver outstanding, customer-fi...

Location

United Kingdom , London

Salary:

30000.00 - 35000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Prior experience in a fast-paced administrative function, ideally with Hi Bob
Proficiency in Microsoft Office and Google Suite, especially Excel (VLOOKUPs, IF functions, etc.)
Strong commitment to confidentiality when handling sensitive People data
Highly organized and conscientious with a knack for accuracy
Thrives in a collaborative, ambitious environment
Motivated to create structure and implement improvements
Eager to seek out solutions and navigate challenges with confidence
Excellent written and verbal communication skills

Job Responsibility

Be the first point of contact for global team across EMEA, APAC, and North America
Respond to general People queries and manage the People Inbox
Maintain HR systems (Hi Bob, UKG, Confluence, Culture Amp) and ensure accurate employee information updates
Own and implement processes including payroll, onboarding, and offboarding
Conduct regular audits to ensure GDPR compliance
Monitor and manage employee information storage
Generate digital paperwork across employee lifecycle including contracts and leave documentation
Own the right to work process and visa renewals
Coordinate benefit membership for new starters across UK, US, and Ireland
Support annual compensation and benefit reviews

What we offer

Inclusive environment where diverse perspectives are valued
Equal access to opportunities
Support for reasonable adjustments

Fulltime

People & Culture Advisor

12 month FTC. We are recruiting for People & Culture Advisor to join our team. T...

Location

United Kingdom , Greater Manchester; Salford

Salary:

Not provided

SGK

Expiration Date

Until further notice

Requirements

CIPD-qualified (or working towards qualification) with solid HR generalist experience, ideally within a fast-paced or international environment
Confident in advising managers and employees at all levels, with a strong understanding of UK employment law and best practice
A clear communicator, highly organised, and able to manage multiple priorities
Passionate about creating a positive employee experience and fostering a culture of fairness, engagement, and growth
Occasional travel either locally, nationally, and/or internationally may be required
High degree of proficiency in MS Office Suite, Outlook & Internet applications
Strong verbal and written communication skills (including analysis, interpretation, & reasoning)
Self-motivated with critical attention to detail, deadlines and reporting

Job Responsibility

Lead and coordinate all aspects of employee onboarding, including documentation, HR inductions, and smooth integration into the business
Provide advice and guidance to managers on HR policies, procedures, and employee relations matters, including disciplinary and grievance processes up to and including dismissal
Support effective and timely performance management, ensuring consistency, compliance, and fairness across the organisation
Facilitate clear and open communication between employees and management, promoting a supportive environment and maintaining our open-door culture
Work collaboratively with managers to design and deliver training and development initiatives, including on-the-job training, standard work documentation, and visual job aids
Manage and maintain accurate and confidential HR records, including personnel files, occupational health, and administrative documentation
Partner with managers and occupational health professionals to develop and implement reasonable adjustments, return-to-work plans, and light-duty arrangements

Fulltime

Assistant People and Culture Manager

About Four Seasons: Four Seasons is powered by our people. We are a collective o...

Location

Japan , Tokyo

Salary:

Not provided

Four Seasons

Expiration Date

Until further notice

Requirements

Maintain harmonious and professional relationship with all departments and Home Office
Comply with and enforce Four Seasons’ Category One and Category Two Work Rules and Standards of Conduct as set forth in EmPact
Plan, organize, lead and control different projects and activities within the People & Culture team
Identify coaching moments and ensure that those moments become opportunities of learning and development for the People & Culture team
Establish a rapport with the People & Culture team and other divisions within the hotel
Have a global working perspective and excellent communication skills – written and verbal both Japanese and English
Great understanding of Self-Esteem and Self-Actualization of Team and ensure proper support and help is provided whenever needed
Participate in and develop staff training programs and development plans in order to minimize staff turnover and maintain high morale. Particular emphasis should be given to those individuals qualifying for future advancement
Supervise, train and motivate department staff to thoroughly understand all of their duties and responsibilities
Meet with the People & Culture Manager on a regular basis to communicate all People & Culture activities and results of the People & Culture office meeting or any other related issues

Job Responsibility

To act as an objective 3rd party in employee counseling, problem solving or conflict situation and communicate to the People and Culture Manager any circumstances that may raise legal issues for the hotel
Monitors the quality of staff performance, including review of disciplinary actions, recommendations for suspension or termination as well as to establish a regular performance appraisal program for all staff
Influence the quality, content and intent of communications in the hotel and recommend the most effective vehicle of communication and the best channel to use in terms of ensuring that pertinent information is available to all levels of staff
Assess the development and effectiveness of all levels of employees and the manpower needs of the hotel using succession planning, and assisting management with career planning and counseling
Establish and implement all employment procedures in accordance with Four Seasons Hotels and Resorts policy and all applicable laws
Maintain employment files and all other People & Culture administrative tasks and reports personally or through delegation in a detailed manner on paper and in the People & Culture System while maintaining confidentiality
Organize and supervise all employee welfare programs which include employee party, general staff meetings, employee of the month award programs, etc
Ensures that the employee cafeteria, employee entrance and locker room facilities are in working order and well maintained
Analyze the hotel’s learning & development needs at all levels and create or coordinate the creation of programs designed to make employees proficient in their delivery of core and culture standards and prepares them for promotion from within
Adheres to and ensures that all corporate People & Culture initiatives are established to suit the hotel’s requirements

Fulltime

Coordinator People & Culture

RUBY GMBH

Location:
Germany , Munich

Category:
Human Resources

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
January 20, 2026

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