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Coordinator of Payroll

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Crystal Lake

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Responsibility:

  • Manage end-to-end bi-weekly payroll processing for employees, ensuring earnings, deductions, taxes, and direct deposit transactions are completed correctly and on schedule
  • Review and complete payroll corrections such as retroactive payments, manual checks, voided payments, reissued checks, gross-up calculations, and deposit reversals as needed
  • Set up and maintain payroll earning and deduction codes for items including benefits, retirement contributions, garnishments, deferred compensation, and union-related withholdings
  • Oversee payroll schedules, key processing dates, and submission deadlines to keep payroll operations running smoothly and on time
  • Prepare, reconcile, and submit required payroll tax filings, unemployment reports, workers’ compensation reporting, and year-end documents including W-2s
  • Monitor payroll practices for compliance with federal and state regulations, retirement plan rules, and other statutory requirements affecting employee pay
  • Administer wage garnishments and other required or voluntary deductions while confirming accurate calculation, withholding, and remittance
  • Maintain payroll-related tax and unemployment accounts for employees working in multiple states, including remote work jurisdictions where registration is required
  • Reconcile payroll-related general ledger accounts, support reporting activities, and uphold documentation retention standards in line with regulatory guidelines

Requirements:

  • Proven experience managing full-cycle payroll processing from input validation through final reconciliation
  • Background handling multi-state payroll and applying federal, state, and local payroll compliance requirements
  • Experience processing payroll for an employee population of approximately 101 to 500 employees
  • Proficiency with ADP Workforce Now and strong comfort working within payroll systems and reporting tools
  • Knowledge of payroll taxes, year-end reporting, wage garnishments, retirement deductions, and benefit-related withholdings
  • Strong attention to detail with the ability to identify discrepancies, resolve issues, and maintain data accuracy
  • Ability to work independently, manage deadlines, and adapt schedule flexibility to meet departmental payroll timelines
What we offer:
  • medical, vision, dental, and life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 04, 2026

Work Type:
On-site work
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