Job Description:
The Coordinator, Maddock Alumni Center (“the Coordinator”) is a highly visible in-person role that serves as the front-line representative of the Office of Alumni Relations and, by extension, the Division of Advancement. This position provides hospitality, information, and assistance to alumni, visitors, and community members while ensuring that the Maddock Alumni Center is preserved, maintained, and utilized as a welcoming, professional, and well-managed space for the University community. As part of the Finance & Operations team, the Coordinator oversees the daily operations of the historic Maddock Alumni Center, including reception, scheduling, building access, supervision of student workers assigned to the front desk, and coordination with other campus offices, such as Facilities. A key responsibility of the Coordinator’s role is stewarding the Maddock Alumni Center’s physical upkeep and preservation while coordinating its use for meetings, programs, and events. The Coordinator manages central supply management and distribution in support of Alumni Relations programs and volunteer cohorts, ensuring timely fulfillment of materials and resources. The role also maintains departmental calendars, assists with on-campus event logistics, and ensures Maddock is consistently “guest ready”, that is, prepared for high-profile visitors, programs, and alumni gatherings. In addition, the Coordinator recruits, trains, and supervises a team of student workers, managing their schedules, approving timesheets, and directing their projects. By combining hospitality, operational expertise, and facility stewardship, this position plays a vital role in ensuring the Maddock Alumni Center remains a hub of alumni connection and a visible anchor of Alumni Relations.
