Coordinator, Events

• Manage calendars and schedule meetings for the SVP of Events
• Answer phones, route calls, and handle general department inquiries
• Help coordinate travel arrangements, including itineraries, bookings, and expenses
• Support invoice tracking and processing, including collecting approvals and maintaining accurate records
• Assist with purchase orders, expense reports, and maintaining organized filing systems
• Prepare meeting agendas, take notes, and distribute follow-ups when needed
• Maintain department supplies, shared drives, and organizational tools
• Support distribution of event invitations and communications
• Help prepare event documents such as run-of-show materials, check-in lists, and attendee confirmations
• Assist with basic event logistics such as vendor coordination, gathering quotes, and updating timelines
• Help with shipping of event materials, asset organization, and tracking deliveries
• Support onsite check-in and guest assistance at select events, including occasional evenings or weekends
• Contribute to post-event recaps and help gather content for internal presentations and decks

• Entry-level knowledge of event coordination and logistics
• 2 years of professional experience in coordination or related field
• Curious and willing to learn new processes and systems
• Detail-oriented with strong organizational skills
• Effective communication and collaboration skills
• Ability to work evenings, weekends, and travel as needed
• Bachelor’s Degree or equivalent work experience

• Experience in the entertainment industry
• Familiarity with vendor management
• Strong problem-solving skills and ability to adapt to changing circumstances
• Passionate about delivering high-quality event experiences

A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits