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Coordinator, Design Services - OS&E

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Four Seasons

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Location:
Canada , Toronto

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Category:
IT - Administration

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Contract Type:
Not provided

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Salary:

65000.00 - 72000.00 CAD / Year
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Job Description:

Four Seasons is seeking a Project Coordinator to join our Global Creative, OS&E, Design Services team. This key role supports the planning, execution, and delivery of projects across multiple disciplines, including design, development, and vendor management. Reporting to the Manager, Creative, OS&E, Design Services, this position ensures seamless coordination between internal teams, Owners, and external vendors, to achieve project objectives on time and within budget. The ideal candidate has a keen eye for design, is detail-oriented, highly organized, and thrives in a fast-paced, creative environment.

Job Responsibility:

  • Coordinate and track department’s end-to-end project lifecycles from initial kick off and briefing through completion, ensuring deliverables meet scope, critical path, and quality standards
  • Maintain cross-functional alignment by organizing meetings, creating and maintain status reports, meeting agendas/minutes, attaining and sharing supporting documents, and following up on action items
  • Create and maintain RFPs, project processes, and correspondence with internal teams and external vendors
  • Support Creative, OS&E, Design Services – Employee Fashion, focusing on the end-to-end project lifecycle from initial briefing through completion, ensuring deliverables meet scope, critical path, and quality standards
  • Partner with design and vendor teams to facilitate project workflows, from concept development to delivery
  • Ensure all creative deliverables align with brand, design and production standards
  • Manage file organization and communication between design, vendor/production, and operational teams
  • Collaborate with internal teams to source design, products, and services in alignment with project requirements
  • Build strong relationships with external vendors to maintain alignment and timely execution
  • Support the preparation and evaluation of vendor proposals, quotations, and critical path
  • Track and manage contracts, delivery schedules, product approvals and payments to ensure timely and accurate execution
  • Maintain vendor databases, monitor performance, and resolve issues related to orders, deliveries, and quality
  • Research and onboard new designer / vendor partners
  • Maintain accurate project documentation, including contracts, correspondence, and change orders
  • Prepare department meeting agendas, calendars, and project summaries for internal and vendor review
  • Support process improvement initiatives to enhance efficiency and communication across teams

Requirements:

  • Post-secondary education in Project Management, Product Development, or a related design discipline
  • 3-5 years of experience in project coordination, preferably within a design or hospitality focused environment
  • Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and Task/Project Management software
  • Experience coordinating FF&E or OS&E projects in hospitality, design, or architecture industries
  • Experience with design processes, specifications, and production timelines
  • Astute eye for luxury design and apparel
  • Understanding of global supply chain and logistics considerations
  • Embrace AI-powered tools to streamline workflows and efficient ways to bring ideas to fruition
  • Exceptional organizational, time management, and communication skills
  • Ability to manage multiple priorities under tight deadlines with a proactive, solution-oriented mindset
  • Collaborative team player with attention to detail and a passion for creative problem solving

Additional Information:

Job Posted:
January 15, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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