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Our client in Dollard Des Ormeaux is currently looking for a Coordinator and Groups Manager. If you are looking for a new challenge and have experience in coordinating and managing groups, we would like to meet you!
Job Responsibility:
Responsible for communication with dealer groups: Distribution of relevant documents (additional information file, document submission schedule, etc.)
Follow-up on the receipt of documents that must be sent monthly by members (financial statements and additional information file)
Sending introductory documents to prospective members and following up on the receipt of signed documents from them.
Preparing all aspects related to holding meetings: Making hotel reservations for each meeting according to the moderator's specifications.
Communicating with members to confirm their participants and accommodation needs. ...
Confirming the accommodation list and food/banquet requirements (breakfast, breaks, lunch) with the hotel.
Laying out and distributing the agenda to members.
Preparing the necessary documents for the meeting (objective forms, name tags with participants' names, highlighters, and rulers for participants).
Receiving the hotel invoice after the meeting. Verifying it against the initial contract and authorizing payment.
Receive the hotel bill following the meeting. Verify it against the initial contract and authorize payment.
Other tasks: Answering calls
Preparing envelopes for mailing monthly reports
Receiving mail
Any other relevant tasks
Requirements:
Bilingual (English and French) (Spoken and Written)
English-speaking internal and external [clients/partners/employees] located outside Quebec on a [daily/regular] basis